BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Annual General Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 21st May 2009 at 7.30 p.m.

Present: Councillors
G Steady (Mayor)
J Chapman (Deputy Mayor)
J Aldridge, M Beckwith, I Block,
D Dixon, M Holding, G Mann and J Russell

In attendance:
Tracey Pulford –Secretary to the Town Council

           
The Mayor welcomed everyone to the meeting.
Cllr Steady thanked everyone for all their support over the past year.

1.ELECTION OF TOWN MAYOR FOR 2009-2010:

Councillor Jayne Chapman was proposed by Councillor Steady. Seconded by Councillor Mann.

As there were no further nominations Councillor J Chapman was duly elected as Town Mayor.

2. INSTALLATION OF TOWN MAYOR – DECLARATION OF ACCEPTANCE OF OFFICER:           

Councillor Chapman read and signed the Declaration of Office as Town Mayor; the Secretary to the Town Council countersigned the Declaration.

3. APPOINTMENT OF DEPUTY MAYOR FOR 2009-2010:

There was one nomination for Deputy Town Mayor as follows:

Councillor Mike Holding, proposed by Councillor Block, seconded by Councillor J Chapman.

Councillor Holding was declared as Deputy Town Mayor.

4. APOLOGIES FOR ABSENCE: Councillors V Chapman, Goggin and Yallop.

5. TO APPROVE THE MINUTES OF THE MEETING HELD ON 16TH APRIL 2009 AND CONFIRM AS A CORRECT RECORD:

The Minutes were accepted as a true record.

6. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS:

The Mayor reminded Members to declare interests when necessary.

7. APPOINTMENTS OF COMMITTEES / WORKING PARTY / MEMBER WITH SPECIAL RESPONSIBILITIES / OUTSIDE BODIES:

Standing Committees:
Councillor Russell proposed the following:

Finance Committee – Chairman – Cllr Block, Vice Chairman – Cllr Russell

Cllrs J Chapman, D Dixon, A Goggin, G Steady and K Yallop.

Staff Committee remains unchanged as follows:

Chairman – Cllr V Chapman, Vice Chairman – Cllr J Chapman

Cllrs J Aldridge, M Beckwith, M Holding, G Mann and J Russell.

Planning Committee remains unchanged as follows:

Chairman – Cllr Dixon, Vice Chairman – Cllr Holding

Cllrs M Beckwith, I Block, G Mann, G Steady and J Russell.

Seconded by Cllr Block.

Members with Special Responsibilities:

Councillor Dixon proposed the following MSR’s:

Town Hard – Cllr Beckwith
Transport and Highways – Cllr Aldridge
Welfare and Services for the Elderly – Cllr J Chapman
Tourism – Cllr Yallop
Western Promenade – Cllr V Chapman
Amenity Areas / Allotments – Cllr Steady
Footpaths / Open Spaces – Cllr Holding
Youth – Cllr Steady
Swimming Pool – Cllr Mann
Regeneration – Cllr Goggin
Grants – Cllr Russell
Seconded by Cllr Block.

Members Appointed as Representatives on Outside Bodies:

Councillor J Chapman proposed the Members appointed as representatives on outside bodiesremain unchanged. Seconded by Cllr Steady.

The Mayor then asked members how they felt the Councillor Surgeries were going and ifthey were well attended. Cllr Steady stated that as Members only give up a couple of hourstwice ayear they should continue. Cllr Aldridge suggested perhaps they could be held in theevenings. A Thursday evening was suggested, perhaps before Council or Planning meetings.This would be looked into.

8. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

Due to the year end and start of the financial year, it has not been possible to prepare the end of April 2009 Statement. This will be presented at the next Council Meeting.

Councillor Aldridge then proposed the following cheques which were drawn as follows:

General Account – Cheques Nos 704272 – 704299 in the sum of £21,873.30

Seconded by Cllr Beckwith. Agreed.

9. TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON THE 30TH APRIL 2009 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:

The Minutes were accepted as a true record, and the following recommendations was agreed:

Quotations are received for the War Memorial works and discussed at a future Finance Meeting.
Members Allowances for 2009/2010 are set at £260.00 and £460.00.
The new format for the End of Year Accounts is accepted.

10.TO RECEIVE QUESTIONS FROM THE PUBLIC:

These questions are annexed to the Minutes.

11. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 16TH AND 30TH APRIL 2009 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor Dixon proposed that the recommendations in the Minutes of 16th and 30th April 2009 be agreed by Council, together with the planning decisions from TDC. Agreed.

Councillor Dixon then mentioned the reported enforcement issues, and that TDC are investigating 8-10 High Street. Also there is no infringement on the old mobility shop at the moment.

12. BTC SCHEDULE OF MEETINGS – JUNE 2009 – MAY 2010 (COUNCIL AND PLANNING):

Members agreed the list of meetings, as already circulated, from June 2009 – May2010.

13. TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIALRESPONSIBILITIES:

Further to the written reports:-           

Cllr Russell congratulated Cllr Beckwith for the excellent display in the video shop window.

Cllr Holding – MSR for Footpaths / Open Spaces – Today took a walkout for Brentwood and Colchester Ramblers, past Thorrington Mill, Bentley way. Work on the bridge is still ongoing, but the new footpath signage is looking good.

Cllr Chapman asked Cllr Holding about the Common Land issue. Cllr Holding replied that this is in the hands of ECC Legal Department.

Cllr Mann – MSR for the Swimming Pool – Over 200 cards have been issued in this area for the under 16’s and over 60’s free swimming.

14. TO RECEIVE THE SECRETARY’S REPORT:

Noted.

15. PART ‘B’

MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH SECTION 100a (4) OFTHE LOCAL GOVERNMENT ACT 1972 – TO DISCUSS THE FOLLOWING:

TO RECEIVE THE MINUTES OF THE PART B MEETING HELD ON THE 16TH APRIL 2009 AND CONFIRM AS A CORRECT RECORD.
TO RECEIVE AND APPROVE THE PART B MINUTES FROM THE FINANCE MEETING HELD ON THE 30TH APRIL 2009, AND CONFIRM THE RECOMMENDATION THEREIN.

Cllr Russell moved the Part B Minutes of the Council Meeting held on the 16th April 2009and the Part B Minutes of the Finance Committee Meeting held on the 30th April 2009, andthe recommendations therein, so long as no discussion takes place. Seconded by Cllr Block.