BRIGHTLINGSEA TOWN COUNCIL
Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea on Thursday 7th July 2011 at 8.00 pm
I Block (Chairman)
J Chapman (Vice Chairman)
D Dixon, A Goggin, J Russell and G Steady
Also in Attendance:
Councillors, V Chapman and G Mann
Tracey Pulford – Town Clerk/RFO
F.001. APOLOGIES FOR ABSENCE: Cllr Yallop.
F.002. CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON THE 4TH MAY 2011, RECEIVED BY COUNCIL ON THE 19TH MAY 2011:
The Minutes were accepted as a true record of the meeting.
F.003. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS:
Members were reminded of the requirement to disclose any interest in relation to items on the agenda, when these are discussed.
F.004. MEMBERS ALLOWANCES FOR 2011/2012:
A copy of the Parish Independent Remuneration Panel Review March 2011 had been circulated to all members.
After discussion it was proposed by Councillor J Chapman that the members allowances for 2011/2012 would remain unchanged at £300.00 for Members and £500.00 for the Mayor. Seconded by Councillor Russell.
Councillor Goggin proposed an amendment to this, that during the next 4 years the Council aims to increase the allowances by £50.00 a year, to encourage new members, young mothers, elderly etc. Seconded by Councillor Steady.
A vote was taken on the amendment:
For: 2, Against: 4.
A vote was taken on the first proposal:
For: 4, Against: 0 – Carried.
Recommendation: Members Allowances remain at last year level – £300.00 for Members and £500.00 for the Mayor.
F.005 INTERNAL AUDIT REPORT FOR 2010/2011:
A copy of the Internal Auditors Report from Maurice Howard had been circulated to all members. A discussion took place on various items, and it was agreed that Lisa Smith would be trained to carry out more of the Town Clerks duties, especially in her absence. It was also agreed that Maurice Howard is re-appointed for 2011/2012, and that enquiries are made regarding his retirement and a possible replacement.
Recommendation: Lisa Smith is trained to carry out more of the Town Clerk’s duties, especially when the Town Clerk is absent.
Maurice Howard is re-appointed as Internal Auditor for 2011/2012, and enquiries are made regarding his retirement and possible replacement.
F.006 STAFF SALARIES:
Councillor J Chapman briefed members that there had been no pay increase for members of staff since 2009/2010. The budgets include a 3% pay increase, but as the staff are NJC linked, a 3% increase could not be implemented.
After discussion it was proposed by Cllr J Chapman that the staff salaries are increased to the next NJC Scale. Seconded by Cllr Russell.
A vote was taken: For: 6 – Agreed
Recommendation: Increase Staff salaries to the next NJC Scale, backdated to April 2010.
F.007 1ST ROUND GRANTS PROGRAMME 2011/2012:
The Chairman briefed Members that at the finance meeting on the 14.4.11 it was agreed to increase the grants budget by £2,000. As the Annual grants had not been increased for three years, he then proposed that one off payments of £250.00 are made to the Music Festival, Brightlingsea in Bloom, British Legion and Family Support. Agreed.
11 Grant Applications had been received and decisions were made as follows:
Energise Youth Festival – No grant given. Unable to give grants unless for a capital expenditure. Also, an amount of £1,100.00 has already been given by members special responsibilities (MSR’s) – which is more than some organisation receive from the council.
Brightlingsea Christmas Tree Festival – No grant given. Unable to give out public money to help raise money for charities.
The Friends of All Saints – No grant is given, but agreed the Council would purchase a 10mtr Gala Tent, and then rent out to various organisations. Agreed.
Colne Quilters – A grant is given of £300.00. Agreed.
Brightlingsea Infant & Junior Schools Association – A grant is given on £369.00. Agreed.
Brightlingsea Cricket Club – No grant is given, as the Council is looking to redevelop the Recreation Ground, it is not appropriate at the moment.
Brightlingsea Model Boat Club – No grant is given. A meeting is to be arranged with Councillor Block and Councillor V Chapman to discuss all funding options.
Brightlingsea Free Music Festival – No grant is given. Unable to give grants unless for a capital expenditure. Also an extra £250.00 is to be given as a one-off payment.
Brightlingsea Museum – A grant is given of £200.00. Agreed.
Family Support trading as the Autumn Centre – No grant is given. A Standing Annual Grant is given annually, also an extra £250.00 is to be given as a one-off payment.
Watersports & Yacht Club – No grant is given. Unfortunately as no actual costs have been provided, only the BWYC Business Plan, unable to give funds on projected costs.
Recommendation: Grants be given as above, with the shortfall of £2,196.00 left for the second round of grants in October. Advert to be placed in the Chronicle during September.
Councillor Goggin mentioned the Section 106 money being available from Tendring District Council, and after discussion it was agreed that he would invite the relevant person from TDC to come down and talk to council about the
Logistics of this money.
F.008 BANKING ARRANGEMENTS:
The Chairman briefed members that the Town Clerk had had a meeting with the Business Manger of Barclays Bank and they had made some suggestions on which bank accounts would best suit the council’s needs.
Recommendation: The Town Clerk and Chairman of the Finance Committee looks into the best bank accounts for the Councils money.
Councillor Dixon asked the Committee that now the Town Plan is published, there is a sum shortfall of £790.70 and asked if this sum could be vired from the Contingencies budget. He stated that a grant from Essex County Council was withdrawn. He would also like to put the sum of £1,500.00 in a Planning Budget for next year, for any follow-up to the town plan.
Councillor Steady queried the fact that this request was made when comments were made concerning the shortfall in funding for the Energise Day.
The Chairman stated that this recommendation would have to go to full council. Councillor Russell seconded Councillor Dixons proposals.
Recommendation: A sum of £790.7 is vired from the Contingencies budget to cover the shortfall from the Town Plan.
F.009. CLOSE OF MEETING:
There being no further business, the meeting closed at 9.40 pm.