BRIGHTLINGSEA TOWN COUNCIL
FINANCE COMMITTEE

Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea on Wednesday 4th May 2011 at 7.00 pm

Present:
Councillors
I Block (Chairman)
J Russell (Vice Chairman)
J Chapman, D Dixon, A Goggin, G Steady and K Yallop

Also in Attendance:
Councillors, V Chapman  and G Mann
Tracey Pulford – Town Clerk
           

F.493. APOLOGIES FOR ABSENCE: None received. 

F.494. CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON THE 14TH APRIL 2011, RECEIVED BY COUNCIL ON THE 21ST APRIL 2011:

The Minutes were accepted as a true record of the meeting.

F.495. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS:

Members were reminded of the requirement to disclose any interest in relation to items on the agenda, when these are discussed. 

F.496. END OF YEAR ACCOUNTS AND ASSOCIATED PAPERWORK:

The Chairman briefed members that at the last meeting it was agreed that the end of year accounts be agreed by the Finance Committee at this meeting, and signed off by Full Council at its meeting on the 19th May 2011.

All members had a copy of the Financial Report, Consolidated Balance Sheet and Income and Expenditure Accounts, Internal Audit Review and copy of the Annual Return.

Members then went through the Internal Audit Review Checklist Part 1 – Meeting Standards, and Part 2 – Characteristics of Effectiveness and agreed  that everything was in order.

Members agreed the figures in Section 1of the Annual Return, and answered yes to boxes 1-8 on Section 2 of the Annual Return.  Box 9 was to be answered N/A.

The Chairman then recommended that the End of Year Accounts are accepted, with all necessary paperwork being signed off at the Annual Council Meeting on the 19th May 2011.

Recommendation: End of Year Accounts are agreed and signed off at the Annual Council Meeting on the 19th May 2011.

F.497. CLOSE OF MEETING:

There being no further business, the meeting closed at 7.15 pm.