BRIGHTLINGSEA TOWN COUNCIL
Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea on Thursday 29th November 2012 at 7.30 pm
I Block (Chairman)
J Chapman (Vice Chairman)
D Dixon, A Goggin, J Russell and
Also in Attendance:
Tracey Pulford- Town Clerk/RFO
F.045. APOLOGIES FOR ABSENCE: Councillor Yallop.
F.046. CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON THE 8TH NOVEMBER 2012:.
The Minutes were accepted as a true record of the meeting.
F.047 DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
As the precept was due to be discussed/agreed at this meeting, the following resolution was passed by members:
Brightlingsea Town Council grants it’s councillors, elected or co-opted, a General Dispensation from restrictions imposed by Section 31(1) and 31(4) of the Localism Act 2011, enabling members with beneficial interests in land within the administrative area of Brightlingsea to participate and vote on issues related to the setting of Precepts under the Local Government Finance Act 1992.
This General Dispensation shall remain in force until the next Town Council elections in May 2015.
This Dispensation is granted under section 33(2)(a) of the Localism Act 2011, on the grounds that without the dispensation each member of the Parish Council would be prohibited from participating in the business of the determination and setting of the annual Precept. Brightlingsea Town Council is empowered to grant this Dispensation as a Relevant Authority as defined in section 27(6)(d) of the Localism Act 2011.
This resolution was unanimously agreed.
F.048. 2013/2014 BUDGET – 2ND DRAFT
A copy of the 2nd draft Budget document for 2012/2013 and 2013/20143 had been circulated to all members. After discussion it was agreed that this document be accepted, with the precept staying at last years level of £157,934.
Councillor Dixon mentioned the wall at the Churchyard and asked if the Council could help with the cost of getting this repaired. After discussion it was agreed that the PCC could apply for a discretionary Grant, at the time when they are advertised.
A discussion took place on the MSR bids for the current year. It was agreed that an e-mail be circulated to all Councillors advising that if their projects were not committed by the end of January 2013, a motion would be moved to Council for this money to be allocated to other projects within the budget..
Recommendation: (1) The budgets for 2013/2014 be accepted, with the precept staying at last years level of £157,934. (2) The PCC applies for a discretionary Grant, at the time when they are advertised. (3) If MSR projects are not committed by the end of January 2013, a motion would be moved to Council for this money to be allocated to other projects within the budget..
F.049. INTERNAL AUDIT REPORT 2011/2012:
Copy of the Internal Audit Report 2011/2012 had been circulated to all members. After discussion it was agreed that the Chairman and the Town Clerk goes through the action points and ensure that all items are being carried out.
Recommendation:- The Chairman and the Town Clerk goes through the action points on the Audit Report and ensures that all items are being carried out.
F.050. RE-APPOINTMENT OF INTERNAL AUDITOR FOR 2013/2014:
A discussion then took place on the Internal Auditor for 2013/2014, and it was agreed that Maurice Howard be re-appointed.
Recommendation:- Maurice is re-appointed for the 2013/2014 Audit.
F.051. CLOSE OF MEETING:
There being no further business, the meeting closed at 8.00 pm.