BRIGHTLINGSEA TOWN COUNCIL
Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea on Wednesday 26th October 2011 at 7.00 pm
I Block (Chairman)
J Chapman (Vice Chairman)
D Dixon (7.25pm onwards), A Goggin, J Russell,
K Yallop (7.20pm onwards) and G Steady
Also in Attendance:
Councillors V Chapman and C Olivier
Tracey Pulford – Town Clerk/RFO
F.022. APOLOGIES FOR ABSENCE: None received.
F.023. CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON THE 13TH OCTOBER 2011, RECEIVED BY COUNCIL ON THE 20TH OCTOBER 2011:
The Minutes were accepted as a true record of the meeting.
F.024. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS:
Members were reminded of the requirement to disclose any interest in relation to items on the agenda, when these are discussed.
F.025. BUDGETS EXPENDITURE 2011/2012:
The Chairman briefed members that there was still some expenditure for this year, under the MSR budgets, that had not been spent.
Members then went through the MSR budgets for this year, and after discussion it was agreed that if the money had not been spent or orders placed by the end of January 2012, the money would go back into reserves.
Recommendation: Members MSR budgets for 2011/2012 – if the money had not been spent or orders placed by the end of January 2012, the money would go back into reserves.
F.026. SECTION 106 MONEY
The Chairman briefed members that in the ‘pot’ at Tendring under the Section 106 Monies, there was around £33,000 allocated for Brightlingsea.
After discussion it was agreed that the Section 106 Officer be invited to a meeting to discuss with Members what projects the money can be spent on.
Recommendation: Section 106 Officer be invited to a meeting to discuss with Members what projects the money can be spent on.
F.027. BUDGETS 2012/2013:
All members had a copy of the proposed budgets for 2012/2013. The Chairman briefed members that at the last finance meeting, it had been agreed to keep next years precept at this years level.
Members then began to go through the budgets, page by page.
Page 8 – Salaries – These had been increased by2% to allow for any possible NJC increase.
Page 7 – Grants – It was agreed to keep the grants budgets at this years level.
Page 6 – Capital Projects – This page remained the same.
Page 5 – MSR Budgets – A discussion took place on the MSR budgets.
After much discussion it was agreed that all Councillors be invited to attend the next finance meeting on the 10th November, to give their reasons for their 2012/2013 MSR bids. If a Councillor is unable to attend, they can put their reasons in writing for that meeting.
Page 4 – Improvements, Replacements and Refurbishments – The following was agreed:
Hedge Cutter – to remain in the budget
Strimmer – to remain in the budget
Grass Cutter – to be discussed at the next finance meeting
2nd Hand Van- to be removed from the budget
3 x Dog bins – to remain in the budget
3 x General litter bins – two to remain in the budget
CCTV on Bayard Recreation Ground – to be removed from the budget
Diesel Tank – Councillor Goggin to liaise with Terry Hamilton about this
Signage budget – to remain in the budget
2nd phase of fence and gates around Pawsons Playground – to remain in the budget
Garage doors for Workshop – Agreed that a good padlock costing £1,000 would replace the quoted £3,500.00
Recommendation: The 2012/2013 budgets be amended as detailed above, and all Councillors be invited to the next finance meeting to give their reason for their MSR bids.
F.028. CLOSE OF MEETING:
There being no further business, the meeting closed at 8.55 pm.