BRIGHTLINGSEA TOWN COUNCIL
FINANCE COMMITTEE

Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea on Thursday 2nd May 2013 at 7.30 pm

Present:
Councillors
I Block (Chairman)
J Chapman (Vice Chairman)
D Dixon, A Goggin, J Russell,
G Steady and K Yallop

Also in Attendance:
Councillors V Chapman and E Edey
Tracey Pulford- Town Clerk/RFO
    
F.061. APOLOGIES FOR ABSENCE: None received.

F.062  Confirmation of the Minutes of the Meeting held on the 18th March 2013:

The Minutes were accepted as a true record of the meeting.

F.063 DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

Members were reminded of the requirement to disclose any interest in relation to items on the agenda, when these are discussed. 

F.064  2012-2013 End of Year Accounts and associated paperwork:
  
All members had a copy of the Annual Financial Report, Accounts for Audit for 2012/2013, and copy of the Annual Return.

Members agreed the figures in Section 1of the Annual Return, and answered yes to boxes 1-8 on Section 2 of the Annual Return.  Box 9 was to be answered N/A.

The Chairman then recommended that the End of Year Accounts are accepted, with all necessary paperwork being signed off at the Annual Council Meeting on the 16th May 2013.

Recommendation: End of Year Accounts are agreed and signed off at the Annual Council Meeting on the 16th May 2013.

F.065 MATURITY OF BOND:

The Chairman briefed members that the Barclays Bond had now matured, and that the Council have been offered another bond with Barclays from the 17th May, with a 1.20% Gross rate.  After discussion it was agreed that Councillor Goggin would give the Clerk the details of a consultancy firm who would advise about the best bond rates that are available.

Recommendation:- Councillor Goggin would give the Clerk the details of a consultancy firm who would advise about the best bond rates that are available.

F.066  GRANTS TIMETABLE:

After discussion took place and it was agreed that the timetable for the discretionary grants would be as follows:
• Advert to be placed in the June edition of the Chronicle
• Deadline for applications – Middle July 2013
• Paid out at the August Council meeting. 
 
Recommendation:- Grants timetable to be agreed, as detailed above.

F.067 PROPERTY SPREAD SHEET:

All Members had a copy of the property spread sheet.  After discussion it was agreed that the Chairman of the Finance Committee, Councillor Steady and the Town Clerk would go through the spread sheet, and arrange meetings where necessary with the individual organisations/groups. 

Recommendation:- The Chairman of the Finance Committee, Councillor Steady and the Town Clerk would go through the spread sheet, and arrange meetings where necessary with the individual organisations/groups. 

Debtors – The Town Clerk advised that the majority of debts were now paid and up to date.  After discussion it was suggested that an item be included on the yellow accounts sheet at every Council meeting, listing the amount of debts to the council.  Agreed.

Recommendation:- Debts be included on the yellow accounts sheet at every Council meeting, listing the amount of debts to the council.

F.068 CLOSE OF MEETING:

There being no further business, the meeting closed at 8.40 pm.

 

 

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© Brightlingsea Town Council 2011 – .
Site designed and maintained by Big Red Web Design. Webmaster.