BRIGHTLINGSEA TOWN COUNCIL
FINANCE COMMITTEE

Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea on Thursday 24th November 2011 at 7.00 pm

Present:
Councillors
I Block (Chairman)
J Chapman (Vice Chairman)
D Dixon, A Goggin, J Russell and G Steady

Also in Attendance:
Councillors V Chapman, E Edey
Tracey Pulford- Town Clerk/RFO
           

F.036. APOLOGIES FOR ABSENCE: Councillor Yallop.   

F.037. CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON THE 10TH NOVEMBER 2011, RECEIVED BY COUNCIL ON THE 17TH NOVEMBER 2011:.

The Minutes were accepted as a true record of the meeting.

F.038. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS:

Members were reminded of the requirement to disclose any interest in relation to items on the agenda, when these are discussed. 

F.039. BUDGETS 2012/2013:
  
A copy of the Budget document for 2011/2012 and 2012/2013 had been circulated to all members.  After discussion it was agreed that this document be accepted, with the precept staying at last years level of £157,934.

Recommendation: The budgets for 2011/2012 and 2012/2013 be accepted, with the precept staying at last years level of £157,934.

F.040. AUDIT ARRANGEMENTS FOR 2011/2012 AND BEYOND:

A copy of the report produced by Tracey Pulford and Maurice Howard had been circulated to all members.  After discussion it was agreed that:
• That the council approves the schedule of audit works as listed in appendix 1.
• The council improves on the quality of the information available to the electors via wider use of the internet for budgets/precept, the end of year accounts, financial reports and details of all  payments and receipts.
• Fully document and record the 2011/2012 Year End process so as to reduce the need for external support in the future.
• To monitor the Governments audit proposals so as to be proactive in ensuring that its audit arrangements for 2012/2013 are effective and comply with best practice.
• Maurice Howard is appointed as our Internal Auditor for 2012/2013, unless the audit arrangements are changed.
 
Recommendation:
• That the council approves the schedule of audit works as listed in appendix 1.
• The council improves on the quality of the information available to the electors via wider use of the internet for budgets/precept, the end of year accounts, financial reports and details of all  payments and receipts.
• Fully document and record the 2011/2012 Year End process so as to reduce the need for external support in the future.
• To monitor the Governments audit proposals so as to be proactive in ensuring that its audit arrangements for 2012/2013 are effective and comply with best practice.
• Maurice Howard is appointed as our Internal Auditor for 2012/2013, unless the audit arrangements are changed.

F.041. CLOSE OF MEETING:

There being no further business, the meeting closed at 7.55 pm.

 

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© Brightlingsea Town Council 2011 – .
Site designed and maintained by Big Red Web Design. Webmaster.