BRIGHTLINGSEA TOWN COUNCIL
FINANCE COMMITTEE
Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea on Thursday 24th November 2011 at 7.00 pm
Present:
Councillors
I Block (Chairman)
J Chapman (Vice Chairman)
D Dixon, A Goggin, J Russell and G Steady
Also in Attendance:
Councillors V Chapman, E Edey
Tracey Pulford- Town Clerk/RFO
F.036. APOLOGIES FOR ABSENCE: Councillor Yallop.
F.037. CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON THE 10TH NOVEMBER 2011, RECEIVED BY COUNCIL ON THE 17TH NOVEMBER 2011:.
The Minutes were accepted as a true record of the meeting.
F.038. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS:
Members were reminded of the requirement to disclose any interest in relation to items on the agenda, when these are discussed.
F.039. BUDGETS 2012/2013:
A copy of the Budget document for 2011/2012 and 2012/2013 had been circulated to all members. After discussion it was agreed that this document be accepted, with the precept staying at last years level of £157,934.
Recommendation: The budgets for 2011/2012 and 2012/2013 be accepted, with the precept staying at last years level of £157,934.
F.040. AUDIT ARRANGEMENTS FOR 2011/2012 AND BEYOND:
A copy of the report produced by Tracey Pulford and Maurice Howard had been circulated to all members. After discussion it was agreed that:
• That the council approves the schedule of audit works as listed in appendix 1.
• The council improves on the quality of the information available to the electors via wider use of the internet for budgets/precept, the end of year accounts, financial reports and details of all payments and receipts.
• Fully document and record the 2011/2012 Year End process so as to reduce the need for external support in the future.
• To monitor the Governments audit proposals so as to be proactive in ensuring that its audit arrangements for 2012/2013 are effective and comply with best practice.
• Maurice Howard is appointed as our Internal Auditor for 2012/2013, unless the audit arrangements are changed.
Recommendation:
• That the council approves the schedule of audit works as listed in appendix 1.
• The council improves on the quality of the information available to the electors via wider use of the internet for budgets/precept, the end of year accounts, financial reports and details of all payments and receipts.
• Fully document and record the 2011/2012 Year End process so as to reduce the need for external support in the future.
• To monitor the Governments audit proposals so as to be proactive in ensuring that its audit arrangements for 2012/2013 are effective and comply with best practice.
• Maurice Howard is appointed as our Internal Auditor for 2012/2013, unless the audit arrangements are changed.
F.041. CLOSE OF MEETING:
There being no further business, the meeting closed at 7.55 pm.
