BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 21st July 2011 at 7.30 p.m.

Present:
Councillors
J Russell (Mayor)
K Yallop (Deputy Mayor)
J Aldridge, I Block, J Chapman, V Chapman, D Dixon,
A Goggin, E Edey, G Mann, C Olivier, and G Steady

In attendance:
Tracey Pulford –Town Clerk

Prayers were led by Rev. John Driver.

36. APOLOGIES FOR ABSENCE: None received.

37. TO APPROVE THE MINUTES OF THE MEETING HELD ON 19TH MAY 2011 AND CONFIRM AS A CORRECT RECORD:

Councillor Olivier raised a point of order on item 20 on the minutes.  He stated that the correct procedure was not followed.  Standing Orders state that “every question shall be put and answered without discussion.”    He said that the procedure was not followed and that he intended to ask the question again at the next meeting.  The Mayor responded that she did answer the question correctly but asked for Councils opinion.

Councillor Goggin stated that members were discussing the accuracy of the minutes, and he therefore proposed that they were an accurate record, however it was not the Annual General meeting.  This was seconded by Councillor V Chapman.

The Minutes were therefore accepted as a true record.

38. MAYOR’S ANNOUNCMENTS:

Copy of the Mayor’s Announcements is annexed to the Minutes.

39. QUESTIONS UNDER SO 9(2):

None received.

40. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS:

The Mayor reminded Members to declare interests when necessary.

41. TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON THE 7TH JULY 2011 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:

Councillor Block moved the Minutes of the meeting held on the 7th July 2011 be accepted as a true record with the following recommendations:

• Members Allowances remain at last years level – £300 for members and £500 for the Mayor.
• Lisa Smith is trained to carry out more of the Town Clerk’s duties, to cover when the Town Clerk is absent.
• Maurice Howard is re-appointed as internal Auditor for 2011/2012, and enquiries are made regarding his possible retirement and replacement.
• Increase Staff salaries to the next NJC scale, backdated to April 2010.
• Grants are given as per the finance minutes of 7.7.11.
• The Town Clerk and Chairman of the Finance Committee looks into the best bank accounts for the Councils money.
• A sum of £709.10 is vired from Contingencies budget to cover the shortfall of the Town Plan.

Seconded by Councillor J Chapman.  Agreed.

Councillor Olivier asked if the salaries currently paid are in line with other Councils i.e. Tendring District Council.  Councillor Goggin replied that all TDC staff over a certain level have had their pay frozen, but our staff are still under this amount.

Questions were also asked about the Town Plan and its actual costs.  Councillor Block said that he would look at the figures and get back to everyone.

42. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Payments and Accounts for the period ending April, May and June 2011 (as shown on the attached appendix) were proposed by Cllr Olivier as follows:

General Account Cheque No’s 704969 – 705002 in the sum of 19,094.14 for payment

April 2011
Bank Balances – All Accounts – in the sum of £228,209.69
Employee payments paid for the month of April were £9,138.56

May 2011
Bank Balances – All Accounts – in the sum of £231,450.05
Employee payments paid for the month of May were £9,225.46

June 2011
Bank Balances – All Accounts – in the sum of £226,128.90
Employee payments paid for the month of May were £9080.05
Seconded by Cllr Russell.  Agreed.

Councillor J Chapman mentioned cheque number 704977 and that was for new pay-as-you-go mobile phones for the groundsmen, and cheque number 704966 was for the upgrade of the Town Councils camera and moving of equipment from the police station to here and also the monitoring. 

Councillor Steady asked if the bank balances could show the jetty fund and reserves etc. 

43. COUNTY COUNCILLOR ROBINSON:

County Councillor Robinson had nothing to report on locally, but mentioned the proposed closure of Martins Farm Recycling Centre.  He stated that he was first made aware of this two weeks ago but it was embargoed until the 12th of the month and there is no statutory consultation.  There are 5 recycling sites in Tendring, and St Osyth is the most expensive to run.  If the Council has issues over this, they need to write in to the Cabinet Member, Kevin Bentley.

After discussion County Councillor Robinson suggested that all comments are submitted by the end of August 2011.

44. TO RECEIVE QUESTIONS FROM THE PUBLIC:

These questions are annexed to the Minutes.

45. RECYCLING CENTRE ST OSYTH:

The Mayor stated that this had been dealt with under item 43.

46. DONATION TOWARDS THE FAMINE IN THE HORN OF AFRICA:

Councillor Olivier said that 6 years ago the Council made a donation to the Tsunami fund which was widely approved by the residents.  He read out an e-mail from Michael Gibson-Davies of TDC and items from the NALC LTN31 – and stated that if members are so minded a donation towards the famine in the horn of Africa could be made.  The Mayor stated that the advice received from the EALC was that this was not legal for this Council to make a donation to go overseas.  Cllr Block stated that the council was criticised by the Internal Auditor when the Tsunami donation was made and had therefore asked the Town Clerk to check the legality of making such a donation.  The mayor stated that a function could be arranged at the Parish Hall to raise funds for this but no one has came forward.  It was therefore agreed that no donation will be made.

47. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 23RD JUNE AND 7TH JULY 2011 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor Dixon proposed that the recommendations in the Minutes of 23rd June and 7th July 2011 be agreed by Council, together with the planning decisions from TDC.  Seconded by Councillor Mann.  Agreed. 

48. TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL  RESPONSIBILITIES:
Further to the written reports:- 

Councillor Janet Aldridge – The Go-Ride service to Clacton starts this Saturday, the tickets are ready and also the signs for the side of the buses.  We will be using Colchester Voluntary Services buses.  We have a two month time span, by which time we will have more information on funding and user figures. 

Councillor Ian Block – Nothing to add.

Councillor Jayne Chapman – Be a Good Neighbour Campaign has started.  Attending All Saints Fair in August, and the Police are printing some leaflets  to promote this campaign at the Fair.
 
Councillor Vivien Chapman – Ladysmith Avenue to Victoria Place is still classified as the B1209.  She asked Councillor Aldridge to chase the declassification.

Pyefleet Week – The Sailing Club are asking for the same parking arrangements as last year.

Boating Lake incident – Asked Councillor J Chapman to chase the police on an update.

Jacobs Hall – Need to check with Phil Hornby of TDC about the status of the work.  Councillor Yallop replied that work had started at the beginning of the week, and she would chase Mr Moxum for an update.

Councillor Elizabeth Edey – Nothing to add.

Councillor Alan Goggin – Nothing to add on Regeneration but asked for Councils permission to get the Section 106 Officer from TDC down for a meeting in September.  Agreed.

Thanked all Councillors who attended the Waterside users meeting, and stated that there was great enthusiasm for that type of meeting.

Councillor Graham Mann – Now the school children have broken up for the summer holidays, hopefully the weather will change for the better.  Councillor Russell stated that a lot of comments had been received for the pool looking good, and gave congratulations to Cllr Mann for all his input into this work.

Councillor Graham Steady – The graffiti wall from Energise has been put at swimming pool.

Best Kept Village Competition – The remarks received were that Council maintained areas were very good.  The Mayor suggested that the Council writes a letter of congratulations and well done to the committee.  Councillor Yallop said this letter should go to Val Gilders, Daren Barrenger and Marion Beckwith.  Agreed.

Councillor Karen Yallop – Attended the Colne Sports Awards evening last night with Councillor J Chapman.

Last Wednesday a group of 40 school children from Ramsey College in Halstead visited Brightlingsea.  They were each given a Brightlingsea bag and town guide.

Can the Town Council send a letter of thanks to Brightlingsea in Bloom for giving out the Town guide and other leaflets at the Tendring Hundred Show?  Agreed.

49. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

Councillor Jayne Chapman – The Police non emergency number has changed to 101. 

Have contacted Alison Newcomb about the move to the Fire Station, as we have heard rumours that we are to lose our front desk service.

Have been invited to a meeting next Tuesday with the Police.

Councillor Alan Goggin – The sports centre is targeting 50,000 attendances for this year.

Councillor Janet Aldridge – Attended a recent NAP meeting.  As burglaries and petty crime are on the increase they are providing DNA kits at £5.00 each.  Each kit has its own unique number.  Councillor Olivier suggested the Town Council purchases some, and they are then sold at the Parish Hall.  Councillor J Chapman said she would contact Frank Belgrove to order some.

50. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

Councillor J Chapman – Nothing to add.

Councillor Alan Goggin – Nothing to add.

Councillor Graham Steady – Nothing to add.

51. TO RECEIVE THE TOWN CLERK’S REPORT: 

2.1 Tendring District Council Poling District and Police Place Review– Agreed that no changes are necessary at the moment and that our polling station are adequate.
2.2 Letter from Grace Dunn – Agreed  a letter is written stating that unfortunately due to the constraints of the LGA 1972, S137, does not allow the council to make such donations, however suggest they contact the Sycamore Trust,
1.32 Suggested that at all informal meetings notes are taken, preferably by an officer of the Council.  Agreed.

52. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
(a) To receive the Part B Minutes from the Council Meeting held on the 16th June 2011 and confirm the recommendations therein.
(b) Property Update