BRIGHTLINGSEA TOWN COUNCIL
Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 21st April 2011 at 7.30 p.m.
M Holding (Mayor)
J Russell (Deputy Mayor)
J Aldridge, M Beckwith, I Block, J Chapman,
V Chapman, D Dixon, A Goggin,
G Mann, G Steady and K Yallop
Tracey Pulford – Town Clerk
7 Members of the public
211. APOLOGIES FOR ABSENCE: None received.
212. TO APPROVE THE MINUTES OF THE MEETING HELD ON THE 17TH MARCH 2011 AND CONFIRM AS A CORRECT RECORD:
The Minutes were accepted as a true record.
213. MAYORS ANNOUNCEMENTS:
Copy of the Mayor’s Announcements is annexed to the Minutes.
214. QUESTIONS UNDER SO 10(2):
No questions had been received.
215. MOTION UNDER SO 5:
Councillor Dixon moved the following motion:
“It is now nearly four years since the Town Council and the Parochial Church Council (PCC) agreed that the extension to the churchyard that accepted burials from May 2007 would by the end of ten years probably be full. The extension is filling up rapidly and could be full earlier than predicted. Would Council now, with a degree of urgency, enter into discussions with the freehold landowners of the field on the south-eastern side of Moveron’s Lane (between Church Green and the further end of Gravesend Wood) with the object of acquiring sufficient land for burials and some car parking to cover a period of at least 30 years.”
He then stated that churchyard is getting full and we need to start making preparations now. Cllr J Chapman said that we did contact Mr Scott but he did not want to sell any land. We also contacted Trinity College, who also said no. They were not prepared to talk to us until the land was 2/3rd full. Cllr Dixon stated that it would be 2/3rd full soon.
Cllr Steady then moved that the joint consultancy committee meets to discuss and make enquiries. This was Seconded by Cllr Russell including the provision that after the elections the finance & property committee look into and explore all possibilities. Cllr Dixon then changed his motion accordingly.
216. DECLARATION OF PERSONAL & PREJUDICIAL INTERESTS:
The Mayor reminded Members to declare interests when necessary.
217. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUTS FOR THE CURRENT PERIOD:
The Payments and Accounts for the period ending March 2011 (as shown on the attached appendix) were proposed by Councillor J Chapman as follows:
General Account Cheque Numbers 704873 to 704912 in the sum of £19,151.37 for payment
Bank Balances – All Accounts – In the sum of £166,843.81
Employee payments paid for the month of March were £8,314.5
Seconded by Councillor Block. Agreed
218. TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON THE 14TH APRIL 2011 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:
Councillor Block moved the Minutes of the meeting held on the 14th April 2011 be accepted as a true record with the following recommendations:
• End of Year Accounts are agreed at a meeting on the 4th May and signed off at the Annual Council Meeting on the 19th May 2011
• The Scouts are offered a 30 year lease at £20.00 per annum, they can hire out the hall to not for profit organisations, and the scouts would pay all the Councils legal fees
• Bowling Club can extend out, at no cost to the Council, as per their letter dated 7.2.11
• Rugby Club , Lower park Recreation Ground – The fee charged is the same as the junior football clubs on Bayard Recreation Ground
• Playcentre – Once the outcome of the planning decision is known , discussion then take place on a possible lease.
• The surplus money of £24,000 is to be spent on projects (as listed in the finance minutes of 14.4.11)
• Grants timetable is set: advert in May edition of the chronicle, all applications to be received by end of June, finance meeting held on 7th July and all decisions ratified by council on 21.7.11.
• Graham Carter joins the Councils pension fund.
Seconded by Councillor Russell. Agreed.
219. COUNTY COUNCILLOR ROBINSON:
County Councillor Robinson reported on two local issues:
Had reports of pot holes in Colne Road/Fieldgate Dock area, which were reported quickly. Also the rumble strip at the bottom of Church Hill.
Library open hours – had a meeting with Cllr Lucas, the hours of openings should include afternoons and evenings. Other areas have similar concerns but no decisions have been made yet.
220. TO RECEIVE A PRESENTATION FROM MARK LIGGINS RE: INTERACTIVE KIDS DAY:
The Mayor welcomed Mark to the meeting.
Mark briefed members on the idea of putting on an Interactive Kids Day on the Western Promenade. 7 parents are putting on a youth day called energise at the skate park. We are using the grassed area, putting up a stage, using extra ramps, and the basket ball area. We would like the support and backing of the Council. The event will be held on 2nd July from 12noon until 8pm ish.
Many questions were asked by members, and after discussion the Mayor thanked Mark for attending.
221. TO RECEIVE QUESTIONS FROM THE PUBLIC:
A copy of the Questions from the Public is annexed to the Minutes.
222. TO RECEIVE THE MINUTES OF THE PLANNING MEETING HELD ON THE 17TH AND 31ST MARCH 2011 AND NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor Dixon proposed that the recommendations in the Minutes of the 17th and 31st March 2011 be agreed by Council, together with the planning decisions from TDC. Seconded by Councillor Russell. Agreed.
Cllr Goggin said that on behalf of the Reg White Committee he would like to thank Council for proceeding with the planning application under their name, it saved them 1/2 the fee.
223. TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:
Councillor Aldridge – Essex County Council are putting timetable boards at the Victoria Place, Strangers Corner and Colne School bus stops.
We have received complaints about Cedrics buses stopping and keeping their engines running outside the Brewers and in Station Road.
The Clacton Bus is experiencing low usage.
Councillor Beckwith – Nothing further to report.
Councillor Holding stated that he had received several complaints about the dust from the Wharf. Went down there and had a chat with the owners. A new piece of equipment is being delivered which has a cover on it. If they use too much salt water, it can cause damage to the materials.
Councillor Block – The timetable for the grants programme is listed in the finance minutes..
Councillor J Chapman – Nothing further to report.
Councillor V Chapman – The piling around the 3rd boating lake island has been vandalised. This follows a disagreement between two members of the public, in front of Terry Hamilton, about the swan, and whether or not she could get back onto her nest on the island. Terry was also sworn at by members of the public. If the piling had not been carried out, the island would have eroded into the water in the near future.
Members agreed unanimously that all members of staff should not take the brunt of anyone’s anger, and if required to, they should give the member of the public the councillors details for that responsibility.
Councillor Goggin – Nothing further to report.
Councillor Holding – Nothing further to report.
Councillor Mann – We are now working on tidying up the front of the pool building, the plumbers are going in next week. There was problems with the café and the repairs to the pipe, but this has now been sorted out.
Councillor Steady – Rugby Club – How does the redevelopment of Strangers Corner affect our activities at Lower Park Road? We need to draw up a new action plan.
Councillor Yallop –Springmead received 15 visitors the other day, from Dovercourt and they all had a copy of the Town Guide and the Springmead Leaflet.
224. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
Councillor J Chapman – Nothing further to report.
Councillor V Chapman – Nothing further to report.
Councillor Goggin – There are 2 vacancies on the James Aldous Trust. After discussion it was agreed to wait until after the elections to fill this vacancy. Agreed.
225. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
Councillor V Chapman – SureStart have taken over extra room at the YMCA and extra rent is being paid. Councillor J Chapman said that there was no particular room for them to use.
Councillor Steady – The application for the Playcentre was heard on Tuesday. Thanks were given to Councillor Beckwith for speaking on behalf of the Town Council, also to Julia Hunt, Trish Campbell, and Councillor Vivien Chapman for their input. The application was agreed and it is now full steam ahead.
Councillor Goggin – The Careline facility has been expanded, and will be liaising with Richard Walker for members to go an view this facility.
226. TO RECEIVE THE TOWN CLERKS REPORT AND DETERMINE ACTIONS REQUIRED:
The following was agreed:
2.1 More information was requested before this could be agreed.
2.2 Agreed that the Lions Club could use the field on Promenade Way on Saturday 24th September for its Big Bra Challenge.
227. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
(a) To approve the Part B Minutes from the Council meeting held on the 17th March 2011 and confirm as a correct record.
(b) Property Update