BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 21st October 2010 at 7.30 p.m.

Present:
Councillors
M Holding (Mayor)
J Russell (Deputy Mayor)
J Aldridge, M Beckwith, I Block, J Chapman,
V Chapman, D Dixon, A Goggin, G Mann
G Steady and K Yallop

In attendance:
Tracey Pulford – Town Clerk
         
90. APOLOGIES FOR ABSENCE: None received.
  
91. TO APPROVE THE MINUTES OF THE MEETING HELD ON 16TH SEPTEMBER 2010 AND CONFIRM AS A CORRECT RECORD:

An amendment to the minutes was proposed by the Mayor as follows:
The three Tendring District Councillors were absent from the meeting as they were at a Tendring District Council Meeting, working for the Council.

The Minutes were then accepted as a true record

92. MAYOR’S ANNOUNCEMENTS:

Copy of the Mayor’s Announcements is annexed to the Minutes.

93. QUESTIONS UNDER SO 9(2)

No questions had been received.

94. DECLARATION OF PERSONAL & PREJUDICIALINTERESTS:

The Mayor reminded Members to declare interests when necessary.

95. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Payments and Accounts for the period ending September 2010 (as shown on the attached appendix) were proposed by Councillor V Chapman as follows:

General Account Cheques Nos 704712 – 704736 in the sum of £10,991.22 for payment
Bank Balances – All Accounts – in the sum of £216,125.88
Employee payments paid for the month of September were £11,774.20
Seconded by Councillor Block.  Agreed

Councillors Yallop and Beckwith asked questions on cheque numbers 704734, 704728 and  704719.  Councillor V Chapman responded accordingly.

Councillor Chapman then spoke about cheque number 704726 for JRB Enterprise for  £1,045.74, which is for the supply of dog bags for the dispensers on the Prom.

96. TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON THE 7TH OCTOBER AND TO CONFIRM THE RECOMMENDATIONS THEREIN:

Councillor Block moved the Minutes of the meeting held on the 7th October 2010 be accepted as a true record, with the following recommendations:

• F.442 – No grant is given to the Business Association
• F.444 – The Council takes on one apprenticeship within the scheme, employed as a Groundsman, with funding being available from the apprenticeship scheme and also from the Council
• F.445 – MSR Bids are required so the 1st draft budgets can be prepared
• F.447 – Jim Smetherham is invited down to talk to the Chairman and Vice Chairman of the Finance Committee, and Tracey Pulford about Special Expenses.  The form is then completed and returned as necessary
• F.449 – A meeting is arranged with Fenn Wright and Prettys Solicitors to review the current arrangements
• F.450 – The Chairman and Vice Chairman of the Finance Committee and Tracey Pulford work out the level of reserves needed
• F.451 – The following schemes be looked into: (1) updating computers and fire proof filing cabinets for the office, (2) work on the 3rd boating lake island and (3) new fence and replace old play equipment of Bayard Recreation Ground.

Seconded by Cllr J Russell.  Agreed.

97. COUNTY COUNCILLOR ROBINSON:

County Councillor Robinson reported on the following:

• Applications for CIF funding closes on 29th October 2010.
• Mineral applications – consultation runs from 7th October to 2nd December 2010.

98. REPORT FROM LINDA BELGROVE – ESSEX POLICE AUTHORITY:

Linda thanked the Mayor for allowing her to attend the Town Council meeting, and she extended an invitation to all to attend the public meeting on the 10th November at 7.30 pm at the Princess Theatre in Clacton.

Linda then gave an overview of the Essex Police Authority and also spoke about the possible scheme to merge the Police Station into the Fire Station.   Many questions were asked by Members.  After discussion the Mayor thanked Linda for attending the meeting.

99. TO RECEIVE QUESTIONS FROM THE PUBLIC:

A copy of the Questions from the Public is annexed to the Minutes.

100. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 16TH AND 30TH SEPTEMBER AND 14TH OCTOBER 2010 AND NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
  
Councillor Dixon proposed that the recommendations in the Minutes of the 16th and 30th September and 14th October 2010 be agreed by Council, together with the planning decisions from TDC.  Seconded by Councillor Russell.  Agreed

101. REPORTS FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:

Further to the written reports:-

Councillor Aldridge – Have had discussions with the Co-Op in Station Road about the  possibility of a loading bay in Silcott Street (opposite the Police Station).  Deliveries happen  at all times of the day and we would loose a lot of parking.  After discussion it was agreed that Brightlingsea Town Council would not support a permanent loading bay outside the Co- Op store in Station Road, because it would permanently reduce the amount of on-street parking in a busy area. However if the deliveries could be scheduled to arrive between certain times, the need only for a limited loading bay could be revisited.  Agreed.

Have received the money received from Essex County Council for a new bus shelter but not  for the hard standing, so we are unable to order at the moment.

Councillor Beckwith – Would urge members to look on Harbour Commissioners web-site to see the full report for the plans for the Harbour Commissioners.

Have booked the Community Centre for Saturday 26th March 2011 for another Community  Information Day.

Councillor Block – Nothing further to report.

Councillor J Chapman – Nothing further to report.

Councillor V Chapman – Have received several letters regarding the Western Promenade.   Still waiting for a reply to the Model Boat Club.  The Mayor asked who was responsible for  the boating lake shed.  Cllr Chapman replied she thought Brightlingsea Town Council were.

Councillor Goggin – Brightlingsea Town Council received a Highly Commended – Website  Award 2010 from Essex County Council and the Essex Association of Local Councils.  He  gave thanks to David Bridle, Tracey Pulford, Darren Barrenger and Karen Yallop for their  initial input in to the site, and to Tracey Pulford for helping to keep the site upto date.

Councillor Holding – Nothing further to report.

Councillor Mann – Nothing further to report.

Councillor Steady – Amenity land – Disappointed to receive no feed back from my report at  last Council meeting.  The Council needs to make a decision one way or another.

Councillor Yallop – Nothing further to report.
 
102. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

Councillor Goggin – Did not attend the Harbour Commissioners meeting as a Tendring  District Councillor representative.  He mentioned DONG and the financial implications and  how grateful the town was to have had DONG in the town.

Councillor Steady – Nothing further to report.

Councillor V Chapman – At the recent TDALC meeting, Garry Pullen of Tendring District  Council attended.

Councillor Aldridge – Attended a NAP meeting in September.  Speeding in Church Road was mentioned, and surveys have been carried out.  One survey was carried out in January  where it recorded 4741 vehicles, 3740 were exceeding the speed limit, a couple in excess of  50 mph.  Another survey was carried out a couple of weeks age and 21% were over the speed  limit, with one vehicle at 43 mph at 11’o’Clock in the morning.

Have been in discussion with Lisa Mansfield of the Tendring Music Festival, which is  visiting the area.  The event is for 13-16 years old, with no alcohol.  Venue and date still to be arranged.

103. TO RECEIVE REPORTS SUMBITTED FROM DISTRICT COUNCILLORS:

Councillor Goggin – As a result of recent changes, Tendring District Council now has its  Regeneration Department back where it was 4 years ago.

In the statement made by Councillor Dixon at the last meeting, Councillor Goggin  unreservedly apologised to the Mayor if he had upstaged him in any way.  He has never  worn his Tendring District Chairman’s chain in Brightlingsea without being requested to or  invited to.  He then asked Councillor Dixon to give the occasions when he did that.

Cllr Dixon replied that with the evidence given and remarks seen, his comments were totally  out of order.  He then offered Councillor Goggin, his wife Mary and Councillor Vivien  Chapman, Vice Chairman of Tendring District Council an unqualified apology for any  distress he may have caused.  He does however stand by the other comments made.  He also  mentioned that after 18 months he was pleased to see Intend back and running.

Cllr J Chapman added that the members of the public actually started clapping first, it was  not just Councillors.

Councillor Steady – Nothing further to report.

Councillor V Chapman – Attended a briefing on housing, which was very useful.

Victoria Place Car Park – A lot of broken glass and human excrement was found and cleared  up by Terry Hamilton and his team.  Tower Security are patrolling the car park on a Friday  and Saturday evening to help with the problem of youths.

There is a lack of light at back of building, and the light at the front does not work.  A  discussion took place and it was suggested that to deter the youths from congregating in the car park at night, the ‘high pitched noise’ item be looked into further.  Councillor V  Chapman to investigate.

Thank you to all who attended the NSPCC Coffee Morning on the 15th October and helped  raise £76.00.

104. TOWN CLERK’S REPORT:

The following was agreed:
 
2.1 – Charity of James Aldous – Nominated Trustee.  Both Councillor Beckwith and Goggin  were nominated by Members.  A secret ballot vote was taken: Cllr Beckwith received 5  votes, Cllr Goggin received 7 votes.  Therefore Cllr Goggin remains the Councils nominated  trustee for the Charity of James Aldous.
2.2 – Christmas Tree Festival – Agreed the Council uses the same ideas as before – things  that have happened/been completed by the Council in the past year.
2.3 – Letter from All Saints’ with St James, Brightlingsea – Agreed this letter be taken to the  next finance committee for discussion
2.4 – Cllr Goggin reported on a forthcoming meeting being held re: Reg White.  He then  asked for the Councils commitment if any memorial was to be installed on Town Council  land, and that the Council would consider the request favourably.  Seconded by Cllr Block –  Agreed.
2.5 – Section 106 Developer Contributions – Project Plans.  Councillor Steady spoke of his  suggested plans and that parcels of land are coming up/will be available in the future.   Councillor Goggin mentioned that the S106 money belongs to Tendring and could be spent  in Harwich/Tendring etc, not only Brightlingsea.

105. PART ‘B’
MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – TO DISCUSS THE FOLLOWING:

(a) To approve the Part B Minutes from the Council Meeting held on the 16th September 2010 and confirm as a correct record
(b) Property Update