BRIGHTLINGSEA TOWN COUNCIL
Minutes of the Council Meeting held at
The Parish Hall, Victoria Place, Brightlingsea on:
Thursday 21st August 2014 at 7.30 p.m.
V Chapman (Mayor)
J Chapman (Deputy Mayor)
I Block, D Dixon, E Edey, A Goggin,
G Mann, C Olivier, J Russell and K Yallop
County Councillor Lord (7.47pm onwards) and 6 Members of the public.Tracey Pulford –Town Clerk
Before the meeting started, Prayers were led by Janet Russell.
- APOLOGIES FOR ABSENCE: Councillors Aldridge and Steady.
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 17TH JULY 2014 AND CONFIRM AS A CORRECT RECORD:
The Minutes were accepted as a true record.
- MAYOR’S ANNOUNCMENTS:
Copy of the Mayor’s Announcements is annexed to the Minutes.
The Mayor also mentioned the following:
- Last month she was berated over the discussion on the swimming pool. She stated that the council had discussed the pool at length, month after month, and has asked that the District Councillors meet with Councillor Mann and the Officers of TDC to discuss the situation of the pool. Councillor Mann said that this would be better held at the end of the season, before the start of the next season.
- Willie Gant has been unwell, and we send him our best wishes.
- The wall at the War Memorial was knocked down on Monday 18th August, and repaired in time for the VJ Parade on the 24th August. The British Legion were very grateful for this.
- Thanked the Councillors who attended the VJ Parade, and the services on the 3rd and 4th August.
- QUESTIONS UNDER SO 9(2):
- DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
- TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
The Payments and Accounts for the period ending July 2014 (as shown on the attached appendix) were proposed by Cllr Edey as follows:
General Account Cheque No’s 705920 – 705948 in the sum of £21,824.71 for payment
Bank Balances – All Accounts – in the sum of £247,849.89
Employee payments paid for the month of July were £10,752.26
Seconded by Cllr Mann. Agreed.
Councillor Olivier then asked the Chairman of the Finance Committee if the expenditure could be broken down into separate capital and revenue expenditure. Councillor Block said he would take this to the Finance committee for discussion.
- TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON THE 31ST JULY 2014 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:
Councillor Block proposed that the Minutes were amended to read ‘Councillor Steady was not present’, he then accepted them as a true record, and the following recommendations were agreed:
- In principle the Town Council would release the land along the Promenade, for the Railway, however it is up to the Railway committee to obtain the necessary agreements from the Community Centre, Museum and the Leisure Village regarding the land they lease before the scheme goes any further.
- Discretionary Grants would be awarded as follows: Family Support – £300.00, Brightlingsea Bowling Club – £776.00, Church Lads and Girls Brigade – £300.00, Owls (Older Wiser Links) – £150.00, Brightlingsea Free Music Festival – £222.40 – provided that the fire extinguishers are purchased next year, in time for the 2015 festival.
- The following two applications did not meet the criteria and were unsuccessful in their bids:
- Colne Medical Centre – This is a business not a voluntary organisation
- Colne Quilters – Their application was not for a capital project
- The remaining money from the grants budget would be advertised around February 2015 time, and in the meantime if any Councillor knew of a project requiring funding, to let the finance committee know.
- The Members Allowances would remain the same at £500.00 for the Mayor and £300.00 for Councillors.
Seconded by Cllr J Chapman. Agreed.
- TO RECEIVE QUESTIONS FROM THE PUBLIC:
These questions are annexed to the Minutes.
County Councillor Lord joined the meeting at 7.47 pm.
- COUNTY COUNCILLOR LORD:
County Councillor Lord reported on the following:
- Pot Holes – The pot hole situation is still ridiculous. Understand that St Osyth are trying to arrange a meeting with Councillor Bass to discuss this issue.
- Do you want me to ‘call in’ the decision on the 85 bus service. We have until 5pm on the 22nd August. It was then Agreed that County Councillor Lord would arrange for this to be called in.
- There has been an increase in fly tipping around the area.
- Congratulated the Mayor on arranging the meeting with Nick Alston the Police and Crime Commissioner.
The Mayor asked County Councillor Lord what he felt the impact of the wind turbines in Great Bentley might have. County Councillor Lord replied that he had written a letter of objection, and included various views that he has received from different residents. He stated that many people are worried it would set a precedent.
Councillor J Chapman mentioned that two roads are due to be resurfaced – Sydney Street and Samsons Road. She stated that Samsons Road was resurfaced only two years ago, and that Sydney Street is sinking. New Street is the worse street in the town, and asked if County Councillor Lord could find out the reasoning why these roads were being resurfaced. County Councillor Lord said that the same thing happened in Great Bentley, and that he cannot see the logic behind the decisions. The Clerk stated that she had sent a e-mail to Essex County Council about this, but had not received a reply.
Councillor J Chapman mentioned that on the 28th June 2014, following a torrential down pour, the man hole cover in Spring Road/Ladysmith Avenue lifted. The residents phoned this through to Essex county Council only to be told the post code was for the Canvey Island area. They then phoned through to Tendring District Council who came out within one hour to fix the man hole cover. County Councillor Lord said that he would follow this through to find out what happened.
- TO RECEIVE THE MINUTES FROM THE MEETINGS HELD ON THE 24TH JULY AND 7TH AUGUST 2014 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor Dixon proposed that the recommendations in the Minutes of the 24th July and 7th August 2014 be agreed by Council, together with the planning decisions from TDC. Seconded by Councillor Russell. Agreed.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:
Further to the written reports:-
Councillor Yallop – The organisers of the Pilot exhibition have been in contact again. They are looking to put on another exhibition in September and would like to use the Hard Shelter. This was agreed.
Councillor Mann – Received an e-mail from TDC regarding an incident with a child falling ill with stomach pains and vomiting at the Pool. The staff took the decision to call out the paramedics. The child had not been in the pool, and was getting ready in the changing room.
Councillor Edey – We are still waiting for Essex County Council to cut the footpaths around the town.
Councillor Goggin – Following the latest incident of graffiti, we are looking at putting up CCTV inside the Shelter at the Hard.
Councillor V Chapman – There is a water leak near the Seafront Wardens hut and Tendring District Council have been advised.
During the two day air show at Clacton-on-Sea, the Brightlingsea Seafront Warden is not on duty at Brightlingsea, as we believe he covers at Clacton. Councillor Chapman asked Councillor Goggin to find out if this could be reviewed with officers at TDC.
Met a group of children from a nursery group who were visiting Brightlingsea. I asked them that if come again to let us know in case we can help in any way.
Councillor Goggin asked if we charge the Fair for the use of the water when they are visiting Brightlingsea. Comments were also made on rubbish, and whether or not the site is cleaned of rubbish when they leave. Town Clerk to liaise with Grounds Manager over these items.
Councillor V Chapman read out a comment which Councillor Steady had made, on the Swimming Pool:
“I would like to reiterate my previous comments that I was able to get £50,000 put in the TDC budget for the swimming pool and also £40,000 for the paddling pool, which was then decided by us, the town Council, that the £40,000 for the paddling pool would be transferred to the swimming pool, making a grand total of £90,000. I have also requested at previous meetings for us to receive a break-down from Tendring on what has been spent ad o what, from that £90,000, before we all sit down with TDC to review the past years performance.”
Councillor V Chapman mentioned that on Councillor Steady’s report the tournament is on the 31st not the 30th August.
Councillor V Chapman then read out a comment which Councillor Steady had made, on the Paddling Pool:
“My concern is that when the £40,000 was transferred from the paddling pool to the swimming pool approximately 3-4 years ago, the reason for doing this was that a survey was going to be completed. Can I ask the question why the survey has not been done before? I have also at previous meetings suggested way of raising money to regenerate the Western Promenade, including the paddling pool, to which I have had no feedback.
Can I ask that when local clubs are put forward for grant funding such as the Bowls Club, that it can be referred to the relevant MSR as the application which Alan encouraged crosses over with our plans for the whole of the Bayard Recreation Ground. This would stop any duplication of work and also would ensure we have a coordinated regeneration approach.”
Councillor Goggin mentioned that the Bowling Club had put in a application for a small grant, and were also looking for help regarding funding for a bigger project. He stated that he had sent over an application form from the Big Society, as their project would meet their criteria.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
There was nothing further to add.
- TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
There was nothing further to add.
- TO RECEIVE THE TOWN CLERK’S REPORT:
2.1 Agreed that the Clerk contacts Cheryl Sutton to advise that the Council thinks the firework display is a good idea, however the Council would not allow a bonfire on Council land. Also to advise Ms Sutton that the Lower Park Playing Fields would not be allowed to be used for such an event due to the SSSI Land, etc. Also she would need insurance, public liability, and if it is to be a public display you have to use a professional company etc. Also to ask for projected costings for the event.
2.2 Agreed that Brightlingsea Town Council are happy with the current arrangements for the Polling District and Polling Place Review 2014 and consider that there is no need for any change in Brightlingsea.
The Mayor draw members attention to the flyers which had been circulated – her fundraising coffee morning on the 30th August, and the meeting with Nick Alston, Police and Crime commissioner on the 15th September. Also the Alzheimer’s Society are re-launching its dementia cafe starting on the 13th October at the Community Centre.
- MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
(A) TO RECEIVE THE PART B MINUTES FROM THE COUNCIL MEETING HELD ON THE 17TH JULY 2014 AND CONFIRM AS A CORRECT RECORD.
(B) PROPERTY UPDATE
(C) MAYORS CHAIN / PAST MAYORS BADGE
Chair …………………… Date: 18th September 2014