Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 21st April 2016 at 7.30 p.m.
J Chapman (Mayor)
K Yallop (Deputy Mayor)
M Barry, I Block, V Chapman, D Dixon, J Howard,
M Judson, J Russell, B Smith and G Steady
County Councillor GogginTracey Pulford –Town Clerk
13 Members of the public.
- APOLOGIES FOR ABSENCE: Councillor Ingate.
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 17TH MARCH 2016 AND CONFIRM AS A CORRECT RECORD:
The Minutes were accepted as a true record.
- MAYOR’S ANNOUNCMENTS:
Copy of the Mayor’s Announcements is annexed to the Minutes.
The Mayor mentioned she had attended both the Junior and Infant School today, and handed out the Commemorative Birthday Coins to the children. She also had lunch at the Junior School, where she was asked if she worked for the Queen, and came to the School in a carriage.
The Mayor then read out the following statement on the Hard issues:-
“Brightlingsea Town Council are as frustrated as the local residents in the lack of co-operation from Essex County Council. Only a couple of weeks ago we phoned Essex County Council legal team who are dealing with this situation to get some clarity from them on what the hold up was. We invited them to come down and meet with us and perhaps walk the area, they answered with a definite NO. We then asked if we could come to Chelmsford and meet with them, this they received more favourably. We suggested a date and Alan Timms said he would have to check with his colleague who had been working with him. They did ask if we had the definitive list of roads from 1974, from when we went from Urban to Town Council. This was the first time we had been asked for this, and felt that Essex County Council were moving the goal posts. The following Tuesday we phoned as we had not had confirmation on the meeting, to check on the date and time, only to be told they were too busy to meet us and perhaps might be able to do so sometime in May. We are still waiting.
In the meantime we have contacted Tendring District Council to see if they have the list of roads they were asking for, to be told they had passed everything to Essex County Council in 1974. They did however hold a list of roads that Essex County Council were responsible for and had to maintain at the moment and this is updated every year. On Tuesday I went to Tendring District Council and viewed the list. The road stops level with the front of the Yacht Club or as TDC stated High Water Mark.
Land Registry will not alter the registration without Essex County Council stating there is a road and we have been advised it will take a year for a hearing.
It would be so easy to just state there is a road, but we have already been told we face another challenge from other residents who will state there is no road and as we have not received the legal proof either way, we could go straight back to square one.
If we are at fault over anything then it is that we have not issued enough statements to keep people informed as to what we have been doing to solve the situation.”
A discussion took place.
- QUESTIONS UNDER SO 9(2):
- DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
- COUNTY COUNCILLOR GOGGIN:
County Councillor Goggin wished the Queen a very Happy 90th Birthday. He then thanked the Mayor for moving him to earlier in the meeting, so he can also attend the Council Meeting at St Osyth.
County Councillor Goggin then reported on the following:-
- Claims against ECC re potholes – As mentioned previously have assisted two residents in successful insurance claims. One was a personal injury claim which was paid out today, the second was for a set of tyres.
- Local Highways Panel – Thanked Councillor Dixon for mentioning the Local Highways Panel in his report. He stressed again that this is a good meeting to attend, and is held at Weeley. The budget has been reduced from last year, which was £790K, but with a request to increase it, it has moved from £395K to £632K. This is to be spent on new highways work under the headings of Safer Roads, Traffic Management, Walking, Quiet Lanes, Public Rights of Way, Cycling & Passenger Transport.
- Currently awaiting results of a speed and volume survey from outside the Colne School in relation to a request for some form of crossing (zebra/pelican) and crash barriers. Also applied for signs regarding weight restrictions at the back of Hurst Green and Mill Street.
- Note that some potholes, which were identified at the last meeting, have been repaired.
- North Essex Parking Partnership – As reported at the last meeting the letter from 2007 was followed up, regarding parking restrictions in High Street. On 28th April 2016 an advert will appear in the paper as well as on the street furniture from the 25th. It will advertise that the North and South sides will be treated the same, including the laybys, the waiting time will increase from 1 hour to 2 hours, no return within 4 hours. The restrictions are from 09.00 to 18.00. This notice will be a notice of intention, and will allow public consultation until approximately 20th If no major objections are received, then a ‘notice of making’ will be advertised. The whole process should take 6-10 weeks, which is not bad after 9 years. This means that effectively one car could park from 16.00 hours on one day to 11.00 hours on the next day – a total of 19 hours, this with only 5 hours of restrictions. The new restrictions excludes Sundays, and the Council may wish to reconsider this as more and more shops open on Sundays – cafes etc.
- The Hard – The Waterside bays are changing from 1 hours to 3 hours. This is good for individuals, the cafes and crabbing visitors.
- Spring Chase Zig Zags which were previously advisory only, and being ignored – are now compulsory, after consultation with the schools.
- Essex Waste Plan Update – The process started in October 2010. It was first mentioned to council on 16th July 2015 following letters being sent to residents, press coverage and radio bulletins. Brightlingsea Town Council sent a letter to ECC dated 28th The first consultation period generated 1108 responses throughout Essex with 30 individual responses and a petition signed by 393 from Brightlingsea. A response to the Brightlingsea Town Council letter was sent from ECC from Alethea Evans the Principal Planner.
The second round of consultation started in March 2016 and has attracted around 850 responses from the whole of Essex with 320 individual letters from Brightlingsea residents. The Chronicle ran an article in March where it recommended that residents send their views and thoughts and provided details. The results are being analysed at the moment but due to volume the results are unlikely to be known until June/July. Then the whole plan will be sent to the Secretary of State for comments.
After that there will be an independent examination in public. This was originally scheduled for Sept 2016 but guess that this will slip by up to 2 months. Then final modifications will be made and the full plan will return to Council to debate.
On 12th April arranged a meeting at County Hall with Alethea Evans, Principal Planner, and Richard Greaves, Minerals & Waste Planning Manager of Essex County Council to discuss several points that had been raised. This included alternative sites.
On 14th April arranged a meeting with the Town Mayor to seek Town Council views.
Have been in touch with MP Bernard Jenkin’s Office with up to date details. Have asked Essex County Council to run a 7 day traffic survey on the road in – Brightlingsea Road, and have asked if they can arrange a visit to a crushing plant – similar to the one proposed. If any Town Councillor would like to also visit the crushing plant, please get in touch.
Following an invitation to all Councillors to attend the County Councillor Surgery, Councillor Mick Judson attended the one held on the 29th March. This practice has been adopted at other parishes and has proven to be helpful.
Councillors V Chapman, Judson and Smith all showed an interest in attending the visit to the crushing plant.
Councillor V Chapman asked for the date of the next Highways Panel meeting. County Councillor Goggin said he would let the Council know.
A discussion took place on parking in front of the Hard Shelter and the proposed Minerals Waste Plan.
- TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
The Payments and Accounts for the period ending March 2016 (as shown on the attached appendix) were proposed by Councillor Steady as follows:
General Account Cheque No’s 706395 – 706424 in the sum of £27,872.40 for payment.
Bank Balances – All Accounts – in the sum of £176,293.19
Employee payments paid for the month of March were £10,131.11.
Seconded by Councillor Block. Agreed.
Councillor Yallop mentioned that cheque number 706417 to The Press Gang, as the advertising was sold the Town Guide only cost the Council £130.00.
- TO RECEIVE QUESTIONS FROM THE PUBLIC:
These questions are annexed to the Minutes.
- TO RECEIVE THE MINUTES FROM THE PLANNING MEETINGS HELD ON THE 17TH AND 31ST MARCH AND 14TH APRIL 2016 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor Dixon proposed that the recommendations in the Minutes of 17th and 31st March and 14th April 2016 be agreed by Council, together with the planning decisions from Tendring District Council. Seconded by Councillor V Chapman. Agreed.
- TO RECEIVE THE REPORT ON THE MEETING HELD WITH THE SHOP KEEPERS ON TUESDAY 12TH APRIL 2016:
Councillor Yallop briefed members on the meeting held with the shop keepers on 12th April. She reported that 15 people had attended, and their enthusiasm was fantastic. The Late Night Shopping event will continue. A Facebook page has been set up called “Shop Brightlingsea”. This will advertise any promotions that are taking place in the shops, and has been well received. Councillor J Chapman mentioned that the Councils Grounds Manager has offered to put up the Christmas Lights, however not all buildings are suitable to take outside lights. She also reported that they are looking into the Italian market visiting again.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:
Councillor Yallop – Been in contact with the editors of the new Flyer Magazine. This magazine will be coming out monthly, and have given them a write up on Tourism for the first edition. They would like a write-up each month from the Council/Councillors.
Councillor Block – Highlighted the cost of £36,000 in his report for the repair work at the Swimming Pool. Councillor J Chapman mentioned that they always wait until the pool is due to open before advising of any problems. Councillor Yallop said she would chase up Mike Carran regarding this issue.
Councillor Steady – Allotments – In line with what has happened before on the Recreation Ground and the Western Promenade, the Allotment Holders Association will be putting in grants to the Big Society and the CIF fund at Essex County Council, which hopefully will be successful.
Councillor Barry asked Councillor Steady about his meeting on footpaths, and the presentation given from Natural England on the coastal path and the path used by cyclists. Councillor Steady replied that this scheme would be looked into by Natural England and that they would work with us.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
No report had been submitted.
- TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
Councillor Yallop – Had a meeting with the Fire Brigade. Brightlingsea went out on 120 calls last year and it should be recognised what a fantastic job they are doing, as retained fire fighters.
- TO RECEIVE THE TOWN CLERK’S REPORT:
3.1 Bert Stocks Fun Fair – Permission was given for the Fun Fair to use Hurst Green for their visit (18th – 25th July) if the Western Promenade is unsuitable.
Councillors J Chapman and Russell both declared an interest in the following item:-
3.2 Carnival Car Boot Sale on 2nd May – If the grass area on the Promenade is unsuitable for the car boot sale, permission was given to use others areas, as directed by the Grounds Manager.
Councillors V Chapman and Russell both declared an interest in the following item:-
3.3 Anzac Planting of Trees – Permission was given for two trees to be planted on the Bayard Recreation Ground (Blue Gum and a Wattle).
- MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960:
In accordance with S.1 of the Public Bodies (Admission to meetings) Act 1960 to resolve that in view of the nature of the business to be discussed it was in the opinion of the Committee advisable that the Public and Press be excluded and they were instructed to withdraw.
Members of the public left the meeting.
- TO RECEIVE THE PART B MINUTES FROM THE COUNCIL MEETING HELD ON THE 17TH MARCH 2016 AND TO CONFIRM AS A CORRECT RECORD:
The Minutes were accepted as a true record. Agreed.
- PROPERTY UPDATE:
Churchyard – The Mayor reported that £640.80 had been overpaid in legal fees for the churchyard and this was being refunded to the Council.
Heads of Terms Agreement between Brightlingsea Town Council and the Brightlingsea Harbour Commissioners– The Mayor reported that these have been amended and sent off to our Solicitor for authorisation
- CLOSE OF MEETING:
There being no further business the meeting closed at 9.12 pm.
Chair …………………… Date 19th May 2016