Minutes of the Council Meeting held at
The Parish Hall, Victoria Place, Brightlingsea on:
Thursday 21st January 2016 at 7.30 p.m.
J Chapman (Mayor)
K Yallop (Deputy Mayor)
M Barry, I Block, V Chapman, D Dixon
J Howard, D Ingate, M Judson, J Russell, B Smith and G Steady
County Councillor GogginTracey Pulford –Town Clerk
12 Members of the public.
The Mayor welcomed the three new Councillors to the meeting. She also mentioned that members of the public are allowed to record the meetings, and from tonight the council will also be recording.
- APOLOGIES FOR ABSENCE: None received.
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 10TH DECEMBER 2015 AND THE EXTRA ORDINARY MEETING HELD ON THE 16TH DECEMBER 2015 AND CONFIRM AS A CORRECT RECORD:
The Minutes were accepted as a true record.
- MAYOR’S ANNOUNCMENTS:
Copy of the Mayor’s Announcements is annexed to the Minutes.
- QUESTIONS UNDER SO 9(2):
- DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
- COUNTY COUNCILLOR GOGGIN:
County Councillor Goggin reported on the following:-
- The new sign at Victoria Place has been installed.
- Remind Councillors the next Highways Panel meeting is on January 28th at Weeley at 6pm.
- The Town Council asked me to look into the parking restrictions in the High Street to find out what has happened. A letter was sent to Essex County Council in July 2007, and does not appear to have been responded to. The letter was asking for 4 items:
- To change the un-restricted areas to restricted, except the road behind Victoria Gardens.
- Move the 1 hour restrictions to 2 hours in all areas, except the area in front of Tesco’s and the Spar Grocery Store, which involve three parking spaces. This will help assist with deliveries.
- Change the times from 9am – 6pm to 9am – 5pm Monday to Friday and 9am – 1pm on Saturday.
- Yellow lines to be shortened in areas as agreed.
Councillor Dixon mentioned that a request had now been reviewed from the South Side of Victoria Place – Spar, Chapman’s Jewellers, Cloudy Curios, Victoria Cafe and the Post Office. They would like the same restrictions on this side of the road too. Members agreed that County Councillor Goggin would take the parking restrictions up again with Essex County Council.
Councillor Judson mentioned the area at the Waterside opposite Fieldgate Dock, which is causing difficulty with vehicles pulling out of Fieldgate Dock.
- On Social media there was a comment made about a street lamp in Colne Road. It appeared to be part of the lamp modernisation. Went and had a look today, and it looked like it is now all completed.
- The next Essex County Clinic is on 26th January from 4pm until 6pm in the Library.
- Gave a copy of a letter to the Clerk, from the Leader of Essex County Council sent to David Cameron, Prime Minister. The letter is expressing concerns about local government funding settlement, and highlighted ECC’s savings of £560m since 2010, with another £53m to be saved this year on top of the £70m they were already having to save.
Councillor Ingate asked if there was any news on the resurfacing of New Street. County Councillor Goggin replied he had no news on this.
- PRESENTATION FROM ITUS SECURITY SOLUTIONS REGARDING A ‘COMMUNITY SECURITY SERVICE’:
A copy of background information and the proposal from ITUS Security Solutions was given to all members.
Mr Kevin Newland of ITUS Security Solutions gave a presentation on his ‘Community Security Service’ which would work to support the local council, police and CCTV within the town to provide the residents and local businesses with a visible presence throughout the community on a nightly patrol, deterring any potential crime and working with the local police.
A discussion took place on costs, other areas which use a similar service, who would use the service, i.e. pubs, businesses, residents etc.
It was then agreed that other councils who use this type of service, including Frinton & Walton, would be contacted to find out how they contacted their residents and how the service is paid for. Also Councillor Ingate would contact the local Businesses for their comments.
- TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
The Payments and Accounts for the period ending January 2016 (as shown on the attached appendix) were proposed by Councillor Barry as follows:
General Account Cheque No’s 706332 – 706351 in the sum of £27,357.67 for payment.
Bank Balances – All Accounts – in the sum of £232,455.31
Employee payments paid for the month of December were £10,474.28.
Seconded by Councillor J Chapman. Agreed.
- TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON THE 7TH JANUARY 2016 AND TO CONFIRM THE RECOMMENDAITONS THEREIN:
Councillor Block proposed that the Minutes were accepted as a true record, and the following recommendations were agreed:
- The 4th Brightlingsea Scout Group should apply for a discretionary grant, when these are available.
Councillors, you all have a copy of the revised estimates for the current year and the forecast for 2016/2017. So far as this year goes, we should outturn as forecast at the beginning at the year.
I would like to once again remind all MSRs of the importance of spending or being contractually committed their project allocations before the end of the financial year.
Moving onto 2016/2017, despite using an inflation figure of 2%, and various other minor changes, we have managed to restrict the increase to 2.2% which is equivalent to an increase from £53.16 to £54.32 for a Band D property. This despite a reduction in the LCTS Scheme paid by TDC of nearly £900.00. We have also managed to maintain the level of grants for the coming year and met all MSR and Improvement projects.
- Note the budgets for 2015/2016 and 2016/2017 and agree the proposed precept will be £54.32 for a Band D property, with a precept request of £146,393 and LCTS scheme at £15,104.00.
- Standing Orders and Financial Regulations be accepted as amended.
- The Council does NOT opt out of the Sector Led Body Audit procurement
- Councillors Block, Barry, Steady and J Chapman would arrange a meeting to discuss S106 monies and to clarify the current situation.
- TO RECEIVE QUESTIONS FROM THE PUBLIC:
These questions are annexed to the Minutes.
- APPOINTMENTS TO THE FOLLOWING COMMITTEES:- FINANCE & PROPERTY COMMITTEE; STAFF COMMITTEE; SPRINGMEAD TRUST; MSR’S:
The following was agreed:-
Councillor Howard is appointed to the Finance Committee, Councillor Judson is appointed to the Staff Committee and Councillors Smith and Judson are appointed to the Springmead Trust.
Councillor Steady suggested that Councillors Howard and Smith could review the current MSR system/procedures to see if anything could be improved/changed, and this could be carried out over a period of say 2 months, with them attending various meetings, i.e. planning, council etc. This was Agreed.
- TO RECEIVE THE MINUTES FROM THE PLANNING MEETINGS HELD ON THE 10TH DECMEBER 2015 AND 7TH JANUARY 2016 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor Dixon proposed that the recommendations in the Minutes of 10th December 2015 and 7th January 2016 be agreed by Council, together with the planning decisions from Tendring District Council. Councillor Dixon mentioned the planning decision for the building of a garage at 73 Tower Street which has been approved, and that the council needs to make sure they stick to the planning consent as written. If it looks like the building is becoming residential, it should be reported to Tendring District Council immediately. Seconded by Councillor V Chapman. Agreed.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:
Councillor V Chapman – The bollards for the Western Promenade have now arrived. Councillor Yallop asked about the tyre marks on the safe play area and asked what had happened. The Clerk said that she would ask the Grounds Manager for clarification.
Councillor Steady – Allotments – 2 years ago we had a waiting list of over 50 people for the allotments, it is now down to 9 people. If we go to a surplus and we have empty allotments, it would be down to our Groundsmen to keep them tidy. In the past we have talked about obtaining more allotments, if we had done that it would have cost us around £7,000-10,000 to set up, and this would have had quite an impact on our finances and resources.
Extension to the Churchyard – visited the area today, work is getting on well. It is a lovley area, and the views have not been seen for 100’s of years. Now we have the existing churchyard, and, from 2007 the new area, could we make more of a ‘feature’ or ‘area for concentration’ or something similar in the newest area. The Mayor replied that she and the Grounds Manager had attended a meting with the Joint User Committee, who took the plans to PCC meeting that evening. She stated that we are involved with the Tree Planting Scheme, and the idea is that there will be a horseshoe entrance and the moon shape will become a memorial garden with planting. John Smith has already agreed to donate a piece of engraved marble/granite for a ‘feature area’.
Councillor Block stated that the Council should be advertising the allotments. Councillor Steady replied that he is working with the Grounds Manager on this.
Councillor J Chapman mentioned the on-going issue with Careline, and the fact that 5 people she has contacted have not been notified about the cost involved with ‘falls’. The report that has been published states that everyone who uses Careline has been notified – and this is not the case. She shall be contacting Careline again tomorrow.
The saga on the hearing aid batteries goes on. After discussion it was agreed that the council should look into purchasing a small supply of hearing aid batteries (A13 orange batteries only) to sell to those who wish to purchase them.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
Councillor V Chapman – Unable to attend the last TDALC meeting.
Received some sad news, Michelle, the Chairman of the Saturday Club died before Christmas
Councillor Russell – At the TDALC meeting, the matter of Byelaws was raised. Have we, the Town Council got (1) the information as to where the byelaws documents are, (2) have we got the paper trail of the application of when we applied for the byelaws, some of ours are historic and (3) we must be aware when Parliament debates the Anti Discrimination Act, assistance dogs will be allowed access to areas where dogs are not currently allowed. The council will also be receiving a letter from the Secretary of TDALC asking for councils support for an action which is going to be taken deploring the cuts to the police and fire service.
- TO RECEIVE RPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
Councillor Steady – Endorse what County Councillor Goggin mentioned earlier regarding the budgets, the other thing we should be aware of is Devolution – Devolution will happen but they are just querying how it will happen. No doubt it will come down to Town and Parish level at some time.
- TO RECEIVE THE TOWN CLERK’S REPORT:
3.1 – Agreed a marquee can be erected on Hurst Green for a 30th Birthday party on Saturday 18th June. Usual terms and conditions apply, however as it is in a residential area, the party must be finished by 11pm, not midnight.
3.2 – Agreed a local resident can hold a car boot sale on Lower Park Recreation Ground (date to be confirmed), alongside their fundraising event in the Scout Hall. Usual terms and conditions apply.
3.3 – Councillor Barry stated that he has had an informal discussion with the Rugby Club, and he will be arranging a meeting with them to discuss further. Agreed.
Councillor Barry wished it to be recorded of the Councils condolences of the sad passing of Steve Chick the Harbour Master. He stated that as a Town Council he found working with Steve very enlightening and very helpful and obviously it was a great shock and very sad for the town of his passing. The Mayor reported that the Town Council had sent a card to the family.
- MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
(a) Property Update
Date 18th February 2016