Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 20th November 2014 at 7.30 p.m.
V Chapman (Mayor)
J Chapman (Deputy Mayor)
J Aldridge, D Dixon, E Edey, A Goggin,
G Mann (7.32pm onwards), C Olivier, J Russell,
G Steady and K Yallop
Tracey Pulford –Town Clerk
6 Members of the public.
Before the meeting started, Prayers were led by Pat Huke, from the Baptist Church.
- APOLOGIES FOR ABSENCE: Councillor Block. Councillor Mann is at another meeting so will be arriving late.
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 16TH OCTOBER 2014 AND CONFIRM AS A CORRECT RECORD:
The Minutes were accepted as a true record.
Councillor Mann joined the meeting at 7.32pm
- MAYOR’S ANNOUNCMENTS:
Copy of the Mayor’s Announcements is annexed to the Minutes.
The Mayor thanked all Councillors who attended the Remembrance Parade on Sunday 9th November, and also the service at the War Memorial on Tuesday 11th November. She also mentioned the Police Street Meets and the change in dates and times of their forthcoming meetings.
- QUESTIONS UNDER SO 9(2):
- DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
- TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
Councillor J Chapman read out the following statement:- “Unfortunately it has not possible to reconcile the October bank statement. This will therefore be presented at the December Council meeting. Therefore Councillor Block and I recommend that cheque numbers 705997 to 706024 in the sum of £18,615.74 be approved for payment. Seconded by Councillor Goggin, in Councillor Block’s absence. Agreed.
A Question was then asked on cheque number 706001, and an answer was given. Councillor Goggin then mentioned petty cash and that the situation has been resolved as the finance committee has recommended that all the bank accounts are changed over to Lloyds.
The Mayor then read out a letter from Lloyds which stated: “For clarification, we have no plans to close our Victoria Street branch in Brightlingsea. You can be assured, however, that if this were to change we would engage the local community first.”
Councillor J Chapman mentioned that the East of England Co-op have placed an application with cash zone to install a cash machine at the Station Road Co-op.
Councillor Steady suggested that the Council writes to the Business Association thanking them for their help with the Lloyds situation. Agreed.
TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON THE 6TH NOVEMBER 2014 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:
Councillor J Chapman proposed that the Minutes were accepted as a true record, and the following recommendations are agreed:
- The Annual Return is accepted;
- The Town Clerk to notify Tendring District Council that there is no change in the Special Expenses Function for 2015/2016;
- The Town Council changes all its bank accounts from Barclays to Lloyds;
- The S106 monies available for Brightlingsea is allocated as follows:-
- £33,000 on the Bayard Recreation Ground Extension
- £10,000 on the Churchyard Extension
- £24,000 on the Western Promenade
(5) The Council writes back to Mr Ingate advising that the council asked him to get all the necessary permissions, and to provide a copy in writing;
(6) The council asks for more information about the invoices, i.e. a break down of the bill, when the work was carried out etc. Also send a copy to Guy Thompson for his comments;
(7) The budget is increased by a 2% inflation and try and keep the precept at a 0% increase;
(8) Ask the Music Festival where the shed is to be stored;
(9) Ask Fenn Wright if they could advise on the going rate for the rent and then a figure would be discussed with the Museum.
Councillor Aldridge asked a question on the grant for the Music Festival. An answer was given. Councillor Steady mentioned that item F157 on the minutes was not minuted correctly, as he remembered it. A discussion took place and it was agreed that the Minutes would be agreed, however the wording of minute number F157 would be raised at the finance meeting for clarification.
- TO RECEIVE QUESTIONS FROM THE PUBLIC:
These questions are annexed to the Minutes.
- COUNTY COUNCILLOR GOGGIN:
County Councillor Goggin reported on the following:-
- Pot Holes – step one is to report the highway problem. Each report is then given a reference number, and any member of the public can then query that problem. An acknowledgement should be received with 48 hours, with an inspection being carried out in 10 working days. As a County Councillor I can take up the reference numbers with Member Enquiries. I also attend a highways surgery every Tuesday with Eddie Johnson. Apparently there are less than 250 pot holes left in Essex.
- Had a meeting with Nardeep Sharma of the Colne Community School concerning the home to school buses. Also had a meeting with County Councillor Julie Young who is suggesting the children attend the Colne not the school in Colchester.
- The street lights are not going off on Christmas Day and New Years Eve.
- I receive a weekly schedule of works, which tells each County Councillor what is going on in each ward. It lists all the road closures etc.
- I have had many lunches when visiting County Hall, which have all been paid for by myself.
Councillor Aldridge asked County Councillor Goggin about Ringway Jacobs. She asked if anyone ever supervisors their work, as their recent work was not up to scratch. County Councillor Goggin said he would look into this.
Councillor Aldridge also stated that as a Tendring Councillor you are not happy with the Essex parking Partnership, as certain things need changing, and TDC are looking at a way to get out of the partnership. As a County Councillor what are you views on the Essex Parking Partnership? Councillor Goggin replied that his role is not to come here to talk about Essex County Council, but to take our views to Essex County Council. He said that his views have not changed, he does not think the Essex Parking Partnership is right for us, and it does not work for a rural area.
- FLY A FLAG FOR THE COMMONWEALTH – 9 MARCH 2015:
The Mayor briefed members on the ‘Fly a Flag for the Commonwealth
Day’ which is happening on the 9th March 2015. She advised that the Royal British Legion are happy to fly the commonwealth Flag, and asked for permission to purchase the flag at £58.00 plus VAT. A discussion took place on which budget this money should come from, and it was agreed that it would not come out of the Mayors Fund.
- TO RECEIVE THE MINUTES FROM THE MEETINGS HELD ON THE 30TH OCTOBER AND 13TH NOVEMBER 2014 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor Dixon proposed that the recommendations in the Minutes of the 30th October and 13th November 2014 be agreed by Council, together with the planning decisions from Tendring District Council. Seconded by Councillor V Chapman. Agreed.
Councillor Dixon the mentioned a letter which had been received from CE Jennings and V Davies regarding a planning application for 73/73a High Street, Brightlingsea. He said that this letter would be made an agenda item at the next planning meeting.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:
Further to the written reports:-
Councillor Goggin – The firework display at the Hard was fantastic. In the near future I will be asking the Council if they would like to support it.
Councillor Mann – Had a meeting with Councillor Goggin, Mike Carran and Jeanette Thomason of TDC about the pool. The meeting went well, but I am not convenience TDC have addressed all the issues. (A copy of TDC’s work schedule was copied to all Councillors.) Councillor Steady said it was good to see a plan of action, but thought the timescale was too short. He also asked if a survey had been carried out. Councillor Goggin replied that the survey had been carried out and all this highlighted was the cracks, filters etc. Councillor Mann said he has grave concerns that the pool will be ready to open for the 23rd May 2015. Councillor Olivier asked for a copy of the notes taken at the informal meeting with Councillors Mann and Goggin and the two officers of TDC. Councillor Goggin said he would provide this.
Councillor J Chapman asked Councillor Aldridge whether the rumour that the Clacton Bus is stopping is true. Councillor Aldridge replied that there is not a problem with the Company, however Danny Douglas has left, due to personal issues. She said that she would find out who is taking over the service. Councillor Yallop mentioned that a resident went to Clacton yesterday, and the bus home did not turn up.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
There was nothing further to add.
Councillor V Chapman advised members that the next Locality Board meeting is on the same night as our Council Meeting in January, but they do start at 6pm.
- TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
Councillor Goggin – Tendring District Council are looking a paying for the lights to remain on in the Tendring Area. It would cost £123,000 for the year to have the lights on. He asked for peoples views on this. A discussion took place.
- TO RECEIVE THE TOWN CLERK’S REPORT:
The report was noted.
The Town Clerk did remind members that the office would be closed on the 1st December 2014 for staff training.
- 119. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
(A) TO RECEIVE THE PART B MINUTES FROM THE COUNCIL MEETING HELD ON THE 16TH OCTOBER 2014 AND CONFIRM AS A CORRECT RECORD.
(B) PROPERTY UPDATE