BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Council Meeting held at
The Parish Hall, Victoria Place, Brightlingsea on:
Thursday 20th October 2016 7.30 p.m.

Present:
Councillors
K Yallop (Mayor)
I Block (Deputy Mayor)
M Barry, J Chapman, V Chapman, D Dixon,
J Howard, M Judson, J Russell, and G Steady

In attendance:
Tracey Pulford –Town Clerk
County Councillor Alan Goggin
8 Members of the Public

106. APOLOGIES FOR ABSENCE: Councillors Ingate and Smith.

107. TO APPROVE THE MINUTES OF THE MEETING HELD ON 15TH SEPTEMBER 2016 AND CONFIRM AS A CORRECT RECORD:

The Minutes were accepted as a true record.

108. MAYORS ANNOUNCEMENTS:

Copy of the Mayor’s Announcements is annexed to the Minutes.

The Mayor briefed members that she had attended a meeting yesterday with Mike Carran of Tendring District Council, to look at TDC putting on a Tourism Show in Clacton at the Princess Theatre. They are going ahead with the idea, and it will be in conjunction with Brightlingsea Town Council. Councillor Russell congratulated Councillor Yallop on this suggestion.

109. QUESTIONS UNDER SO9(2):

None received.

110. DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

The Mayor reminded Members to declare interests when necessary.

111. COUNTY COUNCILLOR GOGGIN:

County Councillor reported on the following:-

• On the 11th October attended the Independent Waste Planning Meeting at Chelmsford. Liz Artindale gave a very good presentation and was very well prepared. They are now going to review the whole of the Essex County Council Waste Management System. He stated that the Council needs to be aware of A and B roads, which have different amounts of money spent on them. Essex County Councils view is that where you have a site that could be included in this plan, that may have some traffic commitments, even though, in our case, the road from Weeley to Brightlingsea is a B road, it would be treated as an A road in terms of expenditure, upkeep and maintenance. In theory it could be a higher grade road if the development were to go ahead.
• Had an overwhelming response to the ANPR Camera article in the Chronicle, with the majority in favour of it. Have given a copy of this article to the Police and Crime Commissioner. Last week received a phone call from Russell Bush who is the Superintendent for the Serious Crime Unit, who asked if we would like to see an ANPR camera in action. Have therefore arranged for him to come to Brightlingsea next Thursday, and the Mayor will be your representative to see how this works.
• Had a meeting with Hedingham Buses, with representatives from Brightlingsea, Wivenhoe, Alresford and Great Bentley. We put all the issues/problems to them. Hedingham have received a copy of all the complaints received. If you are going to have a bus service it has accommodate those going to work, catching the train, school, college etc. If the buses were reduced to one an hour the public could cope – they cannot cope with the bus just not turning up.
• Attended the Local Highways Panel this evening. Councillor Dixon mentioned that he could not see the screen, and did not get a copy of the notes. Councillor Goggin mentioned that the Highway Rangers are run by Tendring District Council but are paid for by Essex County Council – they have 10 different jobs being carried out at the moment for Brightlingsea. Councillor V Chapman mentioned that she had asked the Secretary for a copy of the notes, but these are only given to those on the panel.

The Mayor then read out a letter from Richard Price to County Councillor Goggin:

“I am unable to attend the next Town Council meeting. Please will you ask Alan Goggin our Essex County Councillor the following two questions: (1) When will the bollards on the Brightlingsea – Thorrington road be repaired? (2) When will the pot hole outside the care home in Church road be filled in? Both are serous road safety hazards. Please thank the two councillors who were at the surgery on Saturday for the information about the water leak on Church Hill.”

County Councillor Goggin replied that he would look into these items. Councillor Dixon then mentioned the water leak on Church Hill and stated that the water was coming from the verge. County Councillor Goggin replied that previously he had looked at the land and there is a pond on the land, and they are not on main drains but have soak-a-ways. The Mayor then read out an extract from a letter received from Mr Bell of Brightlingsea Hall, which stated “At the time, I also spent considerable time communicating with Affinity Water, to help them to find the location of the problem. The last I heard from them was that they had investigated and the water is not an issue with a leaked water main, it is actually subterranean water, which is bubbling up through the grass verge. I assumed that Affinity Water had communicated with Essex County Council and that the issue would be resolved soon.” County Councillor Goggin asked for a copy of this letter, and he would then take this issue up with Officers at County.

• Attended a seminar on Child Carers, which is someone under the age of 18 caring for somebody. There are over 10,000 children in Essex who are looking after someone.
• New Street is being resurfaced on the 20th November for 4 days.

The Mayor then asked if any members of the public had any questions for County Councillor Goggin.

Mike Andre asked about the bus service and that they should be doing a circuit around the War Memorial to the Tesco Shelter bus stop. County Councillor Goggin stated that Hedingham’ s have issued an internal memo to its drivers, to include this stop. They have added 4 minutes onto the journey time, so they can stop outside the Brewers for a temporary period, go round the War Memorial to the shelter stop, and then go round and go down Station Road. He stated that it is preferred not to have the stop outside the Brewers. Dave Stone mentioned that when he was on the bus, it went round the War Memorial to the Tesco stop, but people waiting at that stop thought the bus was going to Regent Road. It caused confusion.

County Councillor Goggin left the meeting at 7.59pm to attend the Council meeting at St Osyth.

112. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Payments and Accounts for the period ending September 2016 (as shown on the attached appendix) were proposed by Councillor J Chapman as follows:

General Account Cheque No’s 706562 – 706578 in the sum of £4,259.66 for payment.

Bank Balances – All Accounts – in the sum of £93,092.50
Employee payments paid for the month of September were £11,272.41

Seconded by Councillor Howard. Agreed.

Councillor Steady asked the Town Clerk if the Anzac budget had been looked at, as the expenditure shows £11,354.12. The clerk replied that she would look into it.

113. TO RECEIVE THE MINUTES OF THE FINANCE MEETING HELD ON 6TH OCTOBER 2016 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:

Councillor Steady highlighted the following:- We are in changing times, reviewing where we are now, on-going review of assets, you all received a draft agenda for the next finance meeting and if anyone wants anything added to let us know, we have made changes to the budgets sheets, there has been more of a frank discussion regarding the small grants scheme – all of this will benefit and help us bring forward information we are making decisions on and information to inform our residents on how we are spending their money.

Councillor Steady then proposed that the Minutes were accepted as a true record, and the following recommendations were agreed:

• The following grants would be issued: Brightlingsea Carnival – £250.00, Brightlingsea Winterfest – £650.00, OWL’s – £35.00.
• The following would not receive a grant this time:- Brightlingsea Community Centre, Brightlingsea Co-Op Women’s Guild, Brightlingsea Museum, Colne Quilters and MIND.
• The completed Annual Return was accepted.
• Maurice Howard is re-appointed as the Council’s Internal Auditor for the year 2016/2017.
• The current MSR bids remain unchanged, with each member bidding for a specific amount for a specific project.
• A meeting would be held with Councillors Block, Steady, J Chapman, Yallop and Barry with Tendring District Council, once the figures were available – dates to be agreed.

114. TO RECEIVE QUESTIONS FROM THE PUBLIC:

There were no questions from the public.

115. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 15TH AND 29TH SEPTEMBER AND 13TH OCTOBER 2016 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor Dixon proposed that the recommendations in the Minutes of 15th and 29th September and 13th October 2016 be agreed by Council, together with the planning decisions from Tendring District Council. Seconded by Councillor V Chapman. Agreed.

Councillor Barry asked about the amended planning application for the Museum. Councillor V Chapman stated that the plans have been revised, avoiding the tree.

116. TO RECEIVE REPORTS SUBMITTED FROM COUNCILLORS CONTACT CO-ORDINATOR’S:

Councillor J Chapman – Child Carers – have been asked to work with a group on this. Attended the Winter Warmers event at Clacton, and we are going to hold another event, this time in Brightlingsea, on the 10th January 2017. Would like to declare that I received a gift at this event.

The Mayor stated that as no reports had been submitted from Councillors Ingate and Smith since they took over the Hard as their ‘CCC’, this needed looking at.

Councillor Block – We are still waiting for the final figures from Tendring District Council on the swimming pool, which we believe are imminent. Once received, the sub-committee will sit down to form a strategy. The Mayor mentioned that at her meeting yesterday, Mike Carran mentioned that they had now received the staff costs, and he could not believe how low it was, so they are reviewing the figures.

Councillor V Chapman – Saw Steve Gove, and the work on the Gabions will start in November. Had a meeting with Councillor Howard, Terry Hamilton and Freestyle Skate Ramps regarding the skate park. The ramps are now beyond their ‘sell date’ and they could be dangerous before too long as they are lifting. We have a quote for between £100,000 – £150,000 – we are looking for some S106 monies for around £50,000 and then some match funding. The remedial work would not last long, and this would be spending good money after bad. We really need to think about getting new equipment down there. If we lose the skate park they will be even less for the youngsters to do in the town.

Spoke to Councillors Howard, Barry, Block, Steady about meeting up quarterly for an update on the Promenade and Open Spaces. Also the work that TDC are carrying out and the 3 year plan could have an impact on what we want to do.

Councillor Steady asked Councillor V Chapman about the ‘Petanque’ area, she replied that Terry has it in hand.

Councillor Dixon reported that he had attended the Transport Discussion Group meeting with Essex County Council.

Councillor V Chapman mentioned that Charles Reade had mentioned that the parking has improved and will be sending in a letter of thanks. Also the rumours that the Spar is closing is not true – they are refurbishing the Post Office in the New Year.

Councillor Barry – at the last meeting Councillor V Chapman had asked a couple of questions which could not be answered at the time. However, he did send a reply by e-mail. The grass area on the Promenade is work in progress – we have received one estimate and Terry Hamilton is pursuing two others. This would be a job for the Spring. Regarding the pump track, one of the guys has now left Brightlingsea, and still waiting to hear from the teacher from the School. Councillor V Chapman mentioned that Freestyle could carry out the works to the pump track included in the cost of the ramps.

Councillor Howard – have met with the Head of the Colne Community School, who has put me in touch with the student council at the school. They have around 50 students involved with this, and we could possibly be a subsidiary of that. Possibly 8 students could come down to a meeting, and will let Council know when the meeting is taking place.

117. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

Councillor V Chapman – Did ask Linda Golding to send through clarification on the Governments proposals to introduce capping to some or all Parish and Town Councils, although this does not affect Brightlingsea they are asking councils to write and spread the word and support those councils who would be affected. This will be discussed under the Town Clerks Report.

118. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

Councillor Steady – Attended the Eastern LGA meeting on the 1st October, this covered the whole of the Eastern of England for Independent Councillors, including UKIP. The problems we are having is the same throughout the Eastern Region. The discussions we have are the same all over.

The Environmental Working Party on the 3rd October, Councillor J Chapman also attended.

Councillor J Chapman – The biggest thing discussed at the Environmental Working Party is that Tendring could go to fortnightly rubbish collections, and if this happens, we would have wheelie bins too. We would fight to keep the collections weekly, however the contract is up for renewal in 2019.

Regarding the Nelson Street rubbish collections, if the lorries cannot get down there the workers have been told to walk to make the collections.

119. TO RECEIVE THE TOWN CLERK’S REPORT:

2.1 Agreed Children’s World can visit Hurst Green on 22nd and 23rd April 2017, usual terms and conditions apply.
Councillors Russell and J Chapman both declared an interest in the following item:
2.2 Agreed The Carnival Association can hold car boot sales on the safe play area of the Western Promenade on: 17th April, 1st May, 29th May, 16th or 23rd July and 28th August 2017. Also Agreed the Bayard Recreation Ground can be used for the Carnival on Saturday 17th June 2017.
2.3 Agreed the Town Council would object to the Government’s proposal to introduce capping to some or all parish and town councils.

120. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
• To receive the Staff Minutes from the meeting held on the 6th October 2016 and confirm as a correct record
• Property Update

121. TO RECEIVE THE STAFF MINUTES FROM THE MEETING HELD ON THE 6TH OCTOBER 2016 AND CONFIRM AS A CORRECT RECORD:

The Minutes were accepted as a true record. Agreed.

Councillor J Chapman briefed members that she has spoken to Lisa Hastings at Tendring District Council, who advised that the Safeguarding Policy should be taken to the Head of HR for their comments. The Head of HR has now gone through the policy, and they are more than happy with it, and congratulated Brightlingsea Town Council as very few Town and Parish Councils have these policies in place. The Mayor then thanked Councillor Barry for all his help in producing this policy.

Councillor Barry stated that all Council Members and Staff should now receive a copy of the policy and 2 Councillors are required as ‘safeguarding Councillors’ (one male and one female). It was then agreed that Councillors Barry and J Chapman would be the two safeguarding Councillors. Councillor Barry stated that all Councillors and Staff would need training on Safeguarding, and he would look in to this.

122. PROPERTY UPDATE:

Lakeside Caravan Park – The Clerk reported that she has spoken to the Solicitors about adding others to a lease, part way through the term. After discussion it was agreed to keep the lease as it is for the time being.

Brightlingsea Sailing Club – The Clerk reported that the Sailing Club had agreed to our offer, and our Solicitor’s details had been forwarded to them.

Waterside Marina/Purelake – S106 Agreement – Councillor Steady read out an e-mail from Purelake, as follows:-
“The Town Council were a signatory to the original agreement which allowed a contribution to be given for the Oyster Tank road Car park and also the Jetty. Purelake have asked as we were signatories to the original agreement did we want to be signatories to the new agreement, but this could hold things up. The time scale is now starting on the new build in November finalising existing parts, they acquired at auction, in February. They have to go to judicial planning review which takes six weeks and a day which causes the time lag between the two parts.”

A discussion took place and it was then agreed that the council forgoes being a signatory on the new 106 Agreement, and that Tendring District Council forward the Council a copy of that agreement for its records.

123. CLOSE OF MEETING:

There being no further business, the meeting closed at 8.48 p.m.

Chair ……………………

Date 17th November 2016