BRIGHTLINGSEA TOWN COUNCIL
Minutes of the Council Meeting held at
The Parish Hall, Victoria Place, Brightlingsea on:
Thursday 20th March 2014 at 7.30 p.m.
I Block (Mayor)
V Chapman (Deputy Mayor)
J Chapman, D Dixon, E Edey, A Goggin, G Mann,
J Russell, G Steady and K Yallop
Tracey Pulford – Town Clerk
9 members of the public
187. APOLOGIES FOR ABSENCE: Councillors Aldridge and Olivier
188. TO APPROVE THE MINUTES OF THE MEETING HELD ON 20TH FEBRUARY 2014 AND CONFIRM AS A CORRECT RECORD:
The Minutes were accepted as a true record.
189. MAYOR’S ANNOUNCMENTS:
Copy of the Mayor’s Announcements is annexed to the Minutes.
The Mayor briefed members that his Spring Dance raised over £800.00, and thanked those who helped and attended.
190. QUESTIONS UNDER SO 9(2):
191. DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
192. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
The Payments and Accounts for the period ending February 2014 (as shown on the attached appendix) were proposed by Cllr Dixon as follows:
General Account Cheque No’s 705785 – 705808 in the sum of £10,947.89 for payment
Bank Balances – All Accounts – in the sum of £265,057.87
Employee payments paid for the month of February were £10,177.03
Seconded by Cllr Edey. Agreed.
Members asked questions about various cheques, to which answers were given.
193. TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON 6TH MARCH 2014 AND TO CONFIRM THE RECOMMENDAITONS THEREIN:
The Minutes were accepted as a true record, and the following recommendations were agreed:
Recommendation: (1) The Clerk to contact Go Ride to ask for the invoice covering November 13 to March 14. (2) Councillors V Chapman and Dixon to finalise the additional street signs before the end of March 2014. (3) As the plans for the Bayard Recreation Ground have been passed, and specifications are being drawn up at the moment, the financial support would be ‘ring fenced’ into the next year. (4) Any available S106 monies would be bid for in the normal way. (5) Check with Councillor Mann on possible expenditure for the swimming pool. (6) The Insurance Company be contacted to ask if an assessor can come down to assess all of the play equipment in Pawsons Playground. (7) The closed signs to be changed to read something like ‘un-safe, will remain closed until cleared by the Insurance Company’. (8)The Risk Assessment is brought back to the next meeting for ratification. (9) Maurice Howard is re-appointed for 2014/2015. (10) Val Gilders is contacted to find out how much financial help they are looking for, for the WWI display, what is involved, and ask them to fill out a grant form. (11)The New Members’ Code of Conduct, as adopted by Tendring district Council is brought back to the next Finance Meeting for ratification. Also the Town Clerk attends the Code of Conduct for Councillors meeting at the EALC on the 20th March. (12) Guy Thompson is asked for further details about his new company, and whether he will have access to the full range of services, costs, terms of reference etc. Also check the current contract held with both Prettys and Fenn Wright.
194. TO RECEIVE QUESTIONS FROM THE PUBLIC:
These questions are annexed to the Minutes.
195. COUNTY COUNCILLOR LORD:
County Councillor Lord was absent from the meeting.
196. TO RECEIVE THE MINUTES FROM THE MEETINGS HELD ON THE 20TH FEBRUARY AND 6TH MARCH 2014 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor Dixon proposed that the recommendations in the Minutes of the 20th February and 6th March 2014 be agreed by Council, together with the planning decisions from TDC. Agreed.
Councillor Steady asked how much the shortfall in S106 contributions was for the Astralux development (13/00722/FUL). It was then agreed that the Clerk would contact the planning department to ask a) what the original S106 money was for this application and b) how much is actually going to be paid.
197. TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:
Further to the written reports:-
Councillor J Chapman – briefed members that the lollypop lady at the school crossings is under threat. After discussion it was agreed that the Council would write to Essex County Council strongly objecting to this.
Councillor Alan Goggin – the website is being re-designed and he asked for permission for the web-site to be made an agenda item at the next council meeting. Agreed.
Councillor V Chapman – At last the toilets on the Western Promenade are now open, but one of the toilet doors does not shut, and the flushers do not work properly. Yesterday the electric company were working on the lamp posts near the swimming pool.
A discussion then took place on using social media to get information out to the residents of Brightlingsea. The Clerk mentioned that there is a Social Media course on the 12th May, and it was agreed that she and Councillor V Chapman would attend.
198. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
There was nothing further to add.
199. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
There was nothing further to add.
200. TO RECEIVE THE TOWN CLERK’S REPORT:
2.1 –Recycling meeting – agreed members would check their diaries for a suitable date.
2.2 –Agreed the Rotary Club could use the safe play area, if they are unable to negotiate with the Regatta Committee a larger space.
2.3 – Agreed the Clerk to find out more information before permission could be granted.
201. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
(a) TO RECEIVE THE PART B MINUTES FROM THE COUNCIL MEETING HELD ON THE 20TH FEBRUARY 2014 AND CONFIRM AS A CORRECT RECORD
(b) TO RECEIVE THE STAFF MINUTES FROM THE MEETING HELD ON THE 27TH FEBRUARY 2014 AND CONFIRM AS A CORRECT RECORD
(C) POLICE UPDATE
(C) BRIGHTLINGSEA RAILWAY PROJECT
(D) PROPERTY UPDATE