BRIGHTLINGSEA TOWN COUNCIL
Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 19th September 2013 at 7.30 p.m.
V Chapman (Deputy Mayor)
J Chapman, D Dixon,
A Goggin, G Mann, C Olivier,
G Steady and K Yallop
Tracey Pulford – Town Clerk
6 members of the public
074. APOLOGIES FOR ABSENCE: Councillors Aldridge, Block, Edey and Russell.
075. TO APPROVE THE MINUTES OF THE MEETING HELD ON 15TH AUGUST 2013 AND CONFIRM AS A CORRECT RECORD:
The Minutes were accepted as a true record.
076. MAYOR’S ANNOUNCMENTS:
Copy of the Mayor’s Announcements is annexed to the Minutes. The Deputy Mayor informed members that she had attended, on behalf of the Mayor, a Service at the New Church to celebrate its 200th Anniversary.
077. QUESTIONS UNDER SO 9(2):
078. DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
079. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
The Payments and Accounts for the period ending August 2013 (as shown on the attached appendix) were proposed by Cllr Goggin as follows:
General Account Cheque No’s 705662 – 705682 in the sum of £5,239.60 for payment
Bank Balances – All Accounts – in the sum of £245,547.29
Employee payments paid for the month of August were £10,110.69
Seconded by Cllr Dixon. Agreed.
080. TO RECEIVE QUESTIONS FROM THE PUBLIC:
These questions are annexed to the Minutes.
081. TO RECEIVE THE MINUTES FROM THE MEETINGS HELD ON THE 22ND AUGUST AND 5TH SEPTEMBER 2013 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor Dixon proposed that the recommendations in the Minutes of the 22nd August and 5th September 2013 be agreed by Council, together with the planning decisions from TDC. Seconded by Councillor V Chapman. Agreed.
082. CROSSING PATROL – LADYSMITH AVENUE:
Councillor Yallop briefed members that it had been brought to her attention that the ‘Lolly-Pop Lady’ was not being replaced at the Ladysmith Avenue crossing. A discussion took place. It was then agreed that the Council would put in place some form of crossing person from Monday onwards for an interim period.
083. CONSULTATION REGADING PART NIGHT STREET LIGHTING IN BRIGHTLINGSEA:
A discussion took place on the consultation regarding part night street lighting in Brightlingsea. It was then agreed that the Council contacts Essex County Council to ask (1) that the consultation period for Tendring (and in particular Brightlingsea) is extended until the end of October 2013 (2)As the engineers already hold information on the lights which should be considered exempt from the switch over to part night lighting, we request a copy of this information as soon as possible to avoid unnecessary work (3) If implemented the situation be reviewed on a regular basis, say 6 monthly.
084. COUNTY COUNCILLOR ROGER LORD:
County Councillor Lord was absent from the meeting.
085. EMERGENCY PLAN:
Councillor V Chapman informed members that the first draft of the Emergency Plan will be sent off to Tendring District Council shortly, and Brightlingsea is only one of four Parish Councils to have got this far.
086. TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:
Further to the written reports:-
Councillor Yallop – Received an e-mail regarding the recent Pilot Art Exhibition. They drew an audience from Brightlingsea town as well as further afield – Cambridge, London, Norwich, Bedford with one person from as far away as Southern Ireland. The museum had had more visitors when the film that was part of the PILOT programme was shown, than on any recent weekend. The Coach House Cafe took over 30 knitcoins (the temporary festival currency). In total around 15 traders signed up as Knitcoin outlets. They were lucky with the weather and people experienced the work from Batemans Tower up to Woolybuly and to the Smack Dock and around the Hard Shelter and the beach huts. Over 60 people took part in the PILOT Swim and photos from the event are on display in the Sports Centre. One participant came specifically for this event having learnt about it from the outdoor swimming society.
Councillor Steady –Looking into the possibility of acquiring more amenity land in Morses Lane. Reminded members of the Presentation next Tuesday by representatives of Hopkins Homes re the Robinson Road Development. Dog mess is an issue in the town once again. We have put up posters around the Recreation Ground and would like to look at providing a map highlighting different walks for dog walking.
Councillor Mann – The pool has had its best year ever this year with the income doubling from last year.
Councillor Goggin – Looking at upgrading the web-site, if anyone had any suggestions of what we should have on there or what we should not have on there, please let us know.
Councillor V Chapman mentioned the well attended Classic Car Show and wondered if it would be a good idea if the Council met with the committee for a post-meeting. After discussion it was agreed that the clerk would arrange a meeting.
Councillor Goggin spoke about the parking at Strangers Corner, and the e-mail that had been received about this. He said that people think the Rugby Club and Football Club and Sports Centre do nothing about parking. He handed out a copy of the front page from the Brightlingsea Rugby Club Website which stated where to park.
087. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
Councillor Olivier – Attended the Parish Transport Meeting a couple of weeks ago.
088. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
Councillor Steady asked if Special Expenses could be added to the agenda for the next Finance Agenda. The Clerk replied that this is already planned to go on the agenda.
Councillor Goggin handed out a report from the Cabinet Meeting on the Brightlingsea Land. Councillor V Chapman informed members that an officer from Tendring District Council is coming to meet with the Town Clerk next week to produce letters to the Land Registry.
089. TO RECEIVE THE TOWN CLERK’S REPORT:
2.1 – Agreed Freeway Caravan and Camping Club can use the Lower Park Recreation Ground from the 7th to the 10th August 2014.
2.2 – Agreed the Carnival Association can hold boot sales on the Western Promenade on 21st April, 5th and 26th May, 20th July, 25th August and 14th September. Also hold its carnival on the Bayard Recreation Ground on Saturday 21st June 2014.
090. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
(a) To receive the Part B Minutes from the Council meeting held on the 15th August 2013 and confirm as a correct record
(b) To receive the Staff Committee Minutes from the meeting held on the 22nd August 2013 and to confirm the recommendations therein
(c) Property Update