BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 19th July 2012 at 7.30 p.m.

Present:
Councillors
K Yallop (Mayor)
I Block (Deputy Mayor)
J Aldridge (7.34 pm onwards), J Chapman, V Chapman, D Dixon,
A Goggin, G Mann, C Olivier J Russell and G Steady

In attendance:
Tracey Pulford –Town Clerk
County Councillor Derek Robinson (until 7.45 pm)
10 Members of the public
 

035. APOLOGIES FOR ABSENCE: Councillor Edey.

036. TO APPROVE THE MINUTES OF THE MEETING HELD ON 21ST JUNE 2012 AND CONFIRM AS A CORRECT RECORD:

The Minutes were accepted as a true record. 
 
037. MAYOR’S ANNOUNCMENTS:

Copy of the Mayor’s Announcements is annexed to the Minutes.

038. QUESTIONS UNDER SO 9(2):

None Received.

039. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS:

The Mayor reminded Members to declare interests when necessary.

040. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Payments and Accounts for the period ending April, May and June 2012 (as shown on the attached appendix) were proposed by Cllr Russell as follows:

General Account Cheque No’s 705304 –705328 in the sum of £6,389.82 for payment

April 2012
Bank Balances – All Accounts – in the sum of £276,879.30
Employee payments paid for the month of April were £10,135.62

May 2012
Bank Balances – All Accounts – in the sum of £260,494.50
Employee payments paid for the month of May were £1,62.02 

June 2012
Bank Balances – All Accounts – in the sum of £227,938.79
Employee payments paid for the month of June were £10,205.26
Seconded by Cllr Olivier.  Agreed.

Councillor Aldridge here joined the meeting at 7.34 pm.

041. TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON 28TH JUNE 2012 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:
 
Councillor Russell said that if item F13 is discussed she would declare a prejudicial interest.

Councillor Block moved the Minutes of the meeting held on the 28th June 2012 be accepted as a true record with the following recommendations:

1st round of Grants are allocated as listed on the minutes, and the Carnival is contacted to arrange a meeting at a later date to discuss their financial needs.

Seconded by Councillor J Chapman.  Agreed.

Councillor Yallop then mentioned that from Jubilee events a total of £1330 was left in pot. As a member of  public had asked if any money can be used to refurbish clock on Hard,  with a plaque dedicating clock to the Jubilee, she asked if Council would agree to this.  Councillor Russell stated that this was a brilliant idea.  Councillor Aldridge asked if members could think about this, to see if any other worthwhile project could benefit the money, and make the decision at the next meeting.  Seconded by Councillor Russell.  Agreed.  Councillor Block reiterated that as the budget was specifically for the Jubilee, any money not spent, should be spent on a Jubilee project. 

042. COUNTY COUNCILLOR ROBINSON:

County Councillor Robinson reported on the following:

Attended the first meeting of the New Highways Panel, which was chaired by Councillor Sarah Candy.  All Town & Parish Councils should be receiving a letter from the Highways Officer, Mr Rob MacDonald, who is the Highways Liaison Officer, listing the criteria.  He suggested that as soon as the letter is received, Councillors should get its ideas to County Councillor  Robinson to take forward.

Members asked County Councillor Robinson many questions, including the state of the pot holes and the condition of the footpaths in Brightlingsea, cuts in staff jobs etc.  After discussion it was agreed that a letter is sent to the Leader of Essex County Council, Mr Peter Martin, to invite him to a meeting with members.

Councillor Goggin mentioned the flooding in Seaview Road/Love Lane that happened last week, and that the Essex County Council Emergency System worked very well on this occasion.

043.  TO RECEIVE QUESTIONS FROM THE PUBLIC:

These questions are annexed to the Minutes.
 
044. TO ADOPT THE MEMBERS’ CODE OF CONDUCT:

All members have received copy of the Members’ Code of Conduct, and after discussion it was agreed that the Council adopts this code..

The Mayor then reminded members of the requirement to fill in the Notice of Disclosable Precuniary Interests.

Councillor Russell asked where you put the interest you have for organisations.  Councillor J Chapman stated that you no longer include these, and suggested that the Town Clerks get this confirmed by Michael Gibson-Davies at TDC.  Agreed.

045. LICENSES FOR COUNCIL LAND:

Councillor Aldridge reported that the Licensing on Council land little had been rather lax in the past.  She stated that both the Clerk and herself had had meetings with the Licencing Department of Tendring District Council, and after some research it appears that only the Western Promenade is covered by a Full License.  After discussion it was therefore agreed that the Clerk would apply for an Events Licenses for both the Bayard Recreation Ground and Lower Park Recreation Ground. 

046. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 28TH JUNE AND 12TH JULY 2012 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor Dixon proposed that the recommendations in the Minutes of 28th June and 12th July 2012 be agreed by Council, together with the planning decisions from TDC.  Seconded by Councillor V Chapman.  Agreed. 

Councillor Aldridge spoke about the decision for the National Grid Property Holdings application, rear of 121-127 Sydney Street.  After discussion it was agreed to ask Tendring District Council what the planning term non-determination actually means.

047. TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL  RESPONSIBILITIES:
Further to the written reports:- 

Councillor Steady reminded members that the Tendring Jubilee Torch is in Brightlingsea on Saturday at 12.30 pm, and it would be nice if many Councillors were able to attend.

Councillor Goggin briefed members on the meeting he had had with Councillor Block and the Marina Agents. 

Councillor V Chapman mentioned that at a recent Councillor Surgery complaints were received about buses still parking in various places around the town, and also speeding in Seaview Road.  Councillor Aldridge replied that every letter that has been sent recently has been copied to Bernard Jenkin.  These are on-going problems since Cedrics came in.  Councillor Edey also mentioned the overgrown footpath in Samsons Road.  She stated that she had again received phone calls about this.  It appears that some has been chopped down and the chippings left on pavement.  Councillor Aldridge asked if our workmen could cut this, on this occasion only.
 
048. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
Further to the written reports:- 
 
Councillor Goggin spoke about the swimming pool and sports centre – if anyone has any ideas to let him know.

049. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
Further to the written reports:- 

Councillor Goggin stated that within the next three weeks all Tendring residents should be receiving their free parking permits.  These ticket can be used in any car, in any TDC car park from 10am onwards. 

050. TO RECEIVE THE TOWN CLERK’S REPORT: 

2.1 – Agreed that the £150.00 prize money from the Best Kept Village Awards should be spent on updating the winners/competition board, which is located as you drive into Brightlingsea.  Speak to Bloomers first.
2.2 – Agreed the Brightlingsea Cricket Club can erect their marquee on the ground on Saturday 18th August and Saturday 1st September, for live music events, from 8pm-11.30pm for invited guests only.  They are to be advised that they will have to contact Alan Tolmie of TDC regarding a Temporary Events Notice.
2.3 – Agreed that the Essex Group of the Motor Caravanners’ Club can hold their 2013 rally at Lower Park Playing Fields on 28th – 30th June 2013, provided the necessary insurance/licence documents are produced in advance.

051. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
(a) To approve the Part B Minutes from the Council meeting held on the 21st June 2012 and confirm as a correct record.
(b) Property Update
(c) Western Promenade and Oyster Tank Road Car Parks – Councillor V Chapman to report