BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Annual General Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 19th May 2011 at 7.30 p.m.

Present:
Councillors
M Holding (Mayor)
J Russell (Deputy Mayor)
J Aldridge, I Block, J Chapman,
V Chapman, D Dixon, E Edey, G Mann,
C Olivier, G Steady and K Yallop

In attendance:
Tracey Pulford –Town Clerk

The Mayor welcomed everyone to the meeting.

The retiring Mayor thanked everyone for their support over the past year, and especially for all the good experiences in the past four years as Councillors.             
1. ELECTION OF TOWN MAYOR FOR 2011-2012:
  
Councillor Janet Russell  was proposed by Councillor J Chapman.  Seconded by Councillor Block.

As there were no further nominations Councillor Russell was duly elected as Town Mayor.

2. INSTALLATION OF TOWN MAYOR – DECLARATION OF ACCEPTANCE OF OFFICER: 

Councillor Russell read and signed the Declaration of Office as Town Mayor; the Town Clerk countersigned the Declaration.

Councillor Russell then thanked the Council and made the following statement:

“I am honoured to have been elected to the office as Mayor.  In accepting this honour, I would like to pay tribute to the retiring Mayor, Mr Holding.

Mike has served this Council extremely well, he has been a very impressive ambassador for the town and I am very sorry that he decided not to stand for re-election this time round.

Mike, thank you so much for all you have done for us – in particular in relation to the public footpaths and getting Brightlingsea signed up to the Parish Paths Partnership, this latter gaining a great deal of assistance in improving our public footpaths.

We shall miss you greatly.

Lastly, thanks to Chris who has supported Mike in this work.”
  
3. APPOINTMENT OF DEPUTY MAYOR FOR 2011-2012:

There was one nomination for Deputy Mayor as follows:

Councillor Karen Yallop, proposed by Councillor Steady, seconded by Councillor Mann. 

Councillor Yallop was declared as Deputy Mayor.

4. APOLOGIES FOR ABSENCE: Councillor Goggin.

5. TO APPROVE THE MINUTES OF THE MEETING HELD ON 21ST APRIL 2011 AND CONFIRM AS A CORRECT RECORD:

The Minutes were accepted as a true record.

6. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS:

The Mayor reminded Members to declare interests when necessary.
 
7. APPOINTMENTS OF COMMITTEES / WORKING PARTY / MEMBER WITH SPECIAL RESPONSIBILITIES / OUTSIDE BODIES:

Standing Committees:

Finance Committee
Cllr V Chapman proposed Councillor Block as the Chairman of the Finance Committee, with the committee being as follows:
Councillors J Chapman, Dixon, Goggin, Russell, Steady and Yallop.
Seconded by Councillor Aldridge

Councillor Yallop proposed Councillor J Chapman as Vice Chair of this committee.  Seconded by Councillor Steady.

Staff Committee
Councillor Yallop proposed that the Staff Committee consists of Councillors J Chapman,  V Chapman, Aldridge, Edey, Mann, Russell and Yallop, with Councillor J Chapman remaining as Chairman.  Seconded by Councillor Steady.

Councillor Mann proposed that Councillor V Chapman remains as Vice Chair of this committee.  Seconded by Councillor Block.

Planning Committee
Councillor Block proposed that the Planning Committee consists of Councillors Dixon, Edey, V Chapman, Mann, Olivier and Russell, with Councillor Dixon as Chairman.  Seconded by Councillor J Chapman.

Councillor J Chapman proposed that Councillor Edey is Vice Chairman.  Seconded by Councillor Block.
 
Members with Special Responsibilities:

Councillor V Chapman proposed the MSRs as follows:
Town Hard – Cllr Goggin
Transport and Highways – Cllr Aldridge
Welfare and Services for the Elderly – Cllr J Chapman
Tourism – Cllr Yallop
Western Promenade – Cllr V Chapman
Amenity Areas / Allotments – Cllr Steady
Footpaths / Open Spaces – Cllr Edey
Youth – Cllr Steady
Swimming Pool – Cllr Mann
Regeneration – Cllr Goggin
Grants – Cllr Block

Seconded by Councillor J Chapman

Members Appointed as Representatives on Outside Bodies:
 
Councillor Block proposed the Members appointed as Representatives on Outside Bodies as follows:

Essex & Tendring Association of Local Councils – Cllr V Chapman
Colne Smack Preservation Society – Cllr Aldridge
Brightlingsea Society – Cllr Olivier
Neighbourhood Action Panel – Cllr Aldridge and Olivier
Local Police Liaison – Cllr J Chapman
James Aldous Trust – Cllrs Dixon, Goggin and Russell
Churchyard Committee – Councillors J Chapman, V Chapman and Edey
Health Authorities – Appoint as and when necessary
Colne Estuary Partnership – Cllrs Dixon and Goggin

Seconded by Councillor Mann.

All of the above were Agreed.

Springmead Trust
Councillor Steady proposed that Councillors Block, J Chapman, V Chapman, Edey, Goggin, Mann, Steady, Yallop and Russell are appointed as Trustees.  Seconded by J Chapman.

A recorded vote was taken:
For: Councillors Yallop, J Chapman, Dixon, V Chapman, Steady, Edey, Block and Mann
Against: Councillor Olivier
Abstention: Councillors Aldridge and Russell.  
Carried.

8. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

Due to the year end and start of the financial year, it has not been possible to prepare the end of April 2011 Statement.  This will be presented at the next Council Meeting.
Councillor Aldridge then proposed the following cheques which were drawn as follows:
General Account – Cheques Nos 704913 – 704938 in the sum of £14,026.43
Seconded by Cllr Yallop.  Agreed.

9. TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON THE 4TH MAY 2011 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:

The Minutes were accepted as a true record, and the following recommendations were agreed:

• The End of Year accounts are agreed and signed off by the Mayor and Town Clerk.

Seconded by Cllr J Chapman.  Agreed.

The Mayor and Town Clerk then signed the End of Year accounts and associated paperwork. 
 
10. TO RECEIVE QUESTIONS FROM THE PUBLIC:

These questions are annexed to the Minutes.

11. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 28TH APRIL 2011 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
 
Councillor Dixon proposed that the recommendations in the Minutes of 28th April 2011 be agreed by Council, together with the planning decisions from TDC.  Seconded by Councillor Mann.  Agreed. 

12. BTC SCHEDULE OF MEETINGS – JUNE 2011 – MAY 2012 (COUNCIL AND PLANNING):

Members agreed the list of meetings, as already circulated, from June 2011 – May 2012. 

13. TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:
Further to the written reports:- 

Councillor Janet Aldridge – There are issues with the buses, but this will be reported at the next meeting.

North East Essex Partnership are now running the on-street parking, but the elected member from Tendring is not known yet.

Councillor Ian Block – Nothing to add.

Councillor Jayne Chapman – Nothing to add.

Councillor Vivien Chapman – Was hoping to give an update on the vandalism that occurred at the boating lake, but unable to.

Councillor Graham Mann – Nothing to add.

Councillor Graham Steady – Nothing to add.

Councillor Karen Yallop – Nothing to add. 

14. TO RECEIVE THE SECRETARY’S REPORT: 

Councillors Block, J Chapman and Russell all declared a personal interest in the following item.
2.1 Brightlingsea Cricket Club – Members agreed to them erecting a marquee on the ground for a private party and disco on Friday 17th June from 8pm until 11pm only, and also music the following evening, Saturday 18th June, from 5pm until 9pm only.

2.2 Brightlingsea Music Festival – Members agreed permission for them to hold a lunch party on Hurst Green on Sunday 31st July, as a pre-event to the Festival.

15. PART ‘B’

MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH SECTION 100a (4) OF THE LOCAL GOVERNMENT ACT 1972 – TO DISCUSS THE FOLLOWING:
(A) TO RECEIVE THE MINUTES OF THE PART B MEETING HELD ON THE 21ST APRIL 2011 AND CONFIRM AS A CORRECT RECORD

Cllr Dixon moved the Part B Minutes of the Council Meeting held on the 21st April 2011  so long as no discussion takes place.  Seconded by Cllr J Chapman.
 
16. CLOSE OF MEETING:

There being no further business, the meeting closed at 7.59 pm.