BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on:
Thursday 19th March 2009 at 7.30 p.m.
   
Present:
Councillors
G Steady (Mayor)
J Chapman (Deputy Mayor)
 I Block, V Chapman, D Dixon, A Goggin
M Holding, G Mann, J Russell and K Yallop

In attendance:
Tracey Pulford –Secretary to the Town Council

                                                   
194. APOLOGIES FOR ABSENCE: Cllrs Aldridge and Beckwith.

195. TO APPROVE THE MINUTES OF THE MEETING HELD ON 19TH FEBRUARY 2009 AND CONFIRM AS A CORRECT RECORD:

The Minutes were accepted as a true record.

196. MAYOR’S ANNOUNCEMENTS:

A copy of the Mayor’s Announcements is annexed to the Minutes.

197. QUESTIONS UNDER SO 10(2):

None received.

198. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS:

The Mayor reminded Members to declare interests when necessary.

199. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS     EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Accounts for the period ending February 2009 were proposed by Cllr Goggin as follows:

General Account Cheque No’s 704213 – 704244 in the sum of £40,415.34 for payment
Bank Balances – All accounts – in the sum of £255,131.57
Salaries paid for the month of January were £8,157.71
Seconded by Cllr V Chapman. Agreed.

Cllr Goggin then drew member’s attention to the following cheques:
• 704236 to Tendring District Council for the Swimming pool
• 704232 for Playquip Leisure for disabled equipment at Pawsons Playground
• 704233 for RJ Osborn for the printing of the Town Guide
• 704231 for Paul Double Nurseries for trees
• 704244 for Upsons for mower and service repair

Cllr Block then spoke about the end of year finances and he will be suggesting to the finance committee that next year if the MSR’s are not spent by 1st January, that they are brought back to council for ideas on how to spend etc.

200. COUNTY COUNCILLOR ROBINSON:

County Councillor Robinson reported on the following local issues:
• Waiting restrictions in the High Street should be implemented in the autumn – earliest.
• The flooding near All Saints Church should be looked at and fixed in May.
• The water leaking in the B1027 at Alresford is scheduled to be fixed in April.
• Had a tour round the town yesterday and looked at a number of roads – many of which are in a bad state (breaking up, not pot holes). Am pushing to get them put right in the next financial year.
• Gravel Extraction – Consultations closed on the 12th March, however 2 more consultations are due to take place before any decisions are made.
• Buses –The early and late bus (in Brightlingsea) is guaranteed until August 2012.

Councillors then asked County Councillor many questions, and answers were given.

201. REPORT FROM SGT HASTINGS – BRIGHTLINGSEA POLICE:

The Mayor thanked Sgt Hastings for attending. Sgt Hastings then gave an overview of the policing in the town and stated that in the last few months there have been a lot problems in the town and the CCTV camera had been offline for a couple of weeks. There has also been a lot of trouble in Osborne Court (in the car park and underneath the building). More Specials and PCSO’s have been drafted in to help alleviate the problems. Over the last 2-3 weeks, reports of anti social behaviour have been reduced, but this coincides with the arrest of the main ringleaders. Head cameras have been used in Brightlingsea which records excellent evidence.

Members then asked Sgt Hastings many questions, and answers were given.

202. TO RECEIVE QUESTIONS FROM THE PUBLIC:
Q1) Mrs House – Reading the report from Cllr Holding on horses and bridleways, is there any further news on this?
A1) Cllr Holding replied no and suggested that the horse riders speak to farmers to see if they will allow them on their land.

Q2) Richard Price – On Cllr Goggin’s TDC report it states that the CAB are receiving extra money, Manningtree is struggling to get volunteers.
A2) Cllr Goggin replied that Tendring are giving money to the CAB and there are people in Brightlingsea who could help run a surgery in Brightlingsea. Cllr Steady said that the Council have made contact with Bryan Mellor, but to date have had no reply. 

Q3) Mrs House – Are the buses allowed to park where they like on their breaks? One bus is always parked on Seaview Road / Ladysmith Avenue.
A3) The Mayor replied that we have made representations to the bus company, but will pass this onto Cllr Aldridge to progress further.

203. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 19TH FEBRUARY ANF 5TH MARCH AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
   
Cllr Dixon proposed that the recommendations in the Minutes of the 19th February and 5th March 2009 be agreed by Council, together with the planning decisions from TDC. Seconded by Cllr Holding.

Cllr Holding then briefed members on a planning seminar which he and Cllr Block attended on 17th March 2009 at Weeley. There will be some drastic changes in the future in planning.

Philip Hornby has made contact with the owner of Jacobs Hall, and a meeting is being arranged.
   
204. WEB-SITE – UPDATE FROM CLLR GOGGIN:

Cllr Goggin mentioned that four people had been asked to quote, all have replied with three     being within budget. A meeting is being arranged for 2/4/09 with Cllr Yallop and Tracey     Pulford for the Companies to give a short presentation on their suggestions. Will bring our     thoughts/comments back to Council.

205. TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:
Further to the written reports:-    

In Cllr Aldridge’s absence Cllr Steady read out the following:

“As part of the bid submitted to John Pope ECC who is managing bids for the Kick-start fund, I have submitted an outline idea for a Minibus service in Brightlingsea. The service would one bus, disabled friendly that would do a set route around Brightlingsea possibly as far as Thorrington cross. The route would be registered so fares would be able to be taken by the driver (no pre-booking). The bus would run at regular times during the day on week days (possibly Saturdays). Les Double of Harwich Connections has said that they would be willing to manage the service for a fee; this would include regular maintenance of the     vehicle, insurance, Drivers wages, etc. The bus would be available for hire when not in use, through Harwich. Keys would be picked up in B’sea. If the bid is successful, I have been told that all finances would be included for 3 years. The scheme would be for 5-years, so we have three years to make it work.
 
B’sea town council would be working in conjunction with Harwich Connections. I would like to ask the council for their support for this project. If the bid is successful it would be a great opportunity for B’sea and a building block for a better transport system.”

Members agreed this sounded like a good idea and asked Cllr Aldridge to progress it further.
               
Cllr Block – MSR for Allotments and Amenity Areas – Have been stopped three times in the street asking why the Town Council has withdrawn the facility to provide dog bags in the dispensers on the Promenade. Tracey Pulford reported that the facility has not been withdrawn, just a smaller amount of bags put in the dispenser every day, as some people are using the bags for their own purpose, not just in an emergency when their dog has messed and they have no bag for clearing up.

Cllr V Chapman – MSR for the Western Promenade – There has been a major leak on by the swimming pool today. The water has been turned off, and Bateman’s Tower Café has been informed.

CCTV – Copy of a quotation from GCS Security Systems had been circulated to all members. Cllr Chapman said that a lot of work (depth and detail) has gone into getting the right quotation, and proposed that this system is the one Council agrees. Cllr Block said that as this quote is way over budget Council should take it away to look at it and discuss it again at the next meeting. Seconded by Cllr Russell. 

Cllr Goggin – MSR for Regeneration – Urged members to attend the INTend meeting on the 20th April at the Community Centre.

Cllr Holding – MSR for Footpaths and Open Spaces – The Bloomers were also heavily involved with the tree planting on Gravel Field last Monday.

Cllr Mann – MSR for the Open-Air Swimming Pool – Spraying of weeds has now been carried out, and the surface of the pool needs looking at. Agreed Cllr Mann to contact TDC     direct and they still have responsibility for the pool.
    
Cllr Yallop – MSR for Tourism –Asked if the Boat Show could use Lower Park for car parking on the day. Agreed.

Attended the Tourism and Leisure Show with Cllr Holding, Tracey Pulford and Val Gilders.  Handed out Brightlingsea Bags, which were very popular. The Brightlingsea stand was again very busy and the show proved very successful.

Town Guide – The printing of the Town Guide cost £3,625.00 and the advertising totalled £5,263.25. (Cllr Yallop declared a personal interest in Brightlingsea in Bloom). Cllr Yallop explained that for the last 12/13 years, a member of Brightlingsea in Bloom has always helped at the Tourism and Leisure Show; the flowers bring in tourists into the town.  Tendring District Council used to give a £3,000.00 grant but now this has been lost.  Therefore Cllr Yallop proposed that the outstanding amount of £1,630.00 is donated/granted   to Brightlingsea in Bloom. Seconded by Cllr J Chapman. Cllr Block said that this is profit made above budget and should be donated as a grant. Agreed.

206. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
    Further to the written reports:-    
    
Cllr Goggin – The ‘lack of communication’ problem at the Colne School is not just with the Town Council; Pierre Oxley from TDC has the same problem.

James Aldous Trust – (Cllr V Chapman declared an interest in this item). Cllr Goggin thanked Peter Patrick for producing copy of the report – New Charity Scheme for the James Aldous Charity, and also for attending the meeting. They briefed Members on what was happening at the James Aldous Trust and the Brightlingsea Museum.

Cllr J Chapman – No meetings have taken place with the Police due to Danny Harris being off sick.

Cllr Dixon and Russell declared a personal interest in the following item.
Cllr V Chapman – Churchyard – Terry Hamilton is going to make a couple of wire bins for the new and old part of the churchyard.

Cllr V Chapman reminded members of the Town Plan meeting on Saturday 21st March at 11am in St James Church.

207. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
    
Noted.   

208. TO RECEIVE THE SECRETARY’S REPORT:
 
2.1 Agreed Bert Stocks Funfair could book the Promenade Site for 8th June – 14th June 2009.
 
209. PART ‘B’

MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH SECTION 100a (4) OF THE LOCAL GOVERNMENT ACT 1972 – TO DISCUSS THE FOLLOWING:
(A) TO RECEIVE THE MINUTES OF THE PART B MEETING HELD ON THE 19TH FEBRUARY 2009 AND CONFIRM AS A CORRECT RECORD
(B) BAYARD RECREATION GROUND – CHARITABLE TRUST
(C) PROPERTY UPDATE
(D) DOCUMENT SECUTIRY
(E) OFFICE ADMINISTRATION

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Site designed and maintained by Big Red Web Design. Webmaster.