Minutes of the Council Meeting held at

The Parish Hall, Victoria Place, Brightlingsea on:

Thursday 19th December 2013 at 7.30 p.m.

Present:

Councillors

I Block (Mayor)

V Chapman (Deputy Mayor)

J Chapman, D Dixon, E Edey,

A Goggin, G Mann, J Russell,

G Steady and K Yallop

In attendance:

Tracey Pulford – Town Clerk

8 members of the public

 

136.     APOLOGIES FOR ABSENCE: Councillors Aldridge and Olivier.

137.     TO APPROVE THE MINUTES OF THE MEETING HELD ON 21ST NOVEMBER 2013 AND CONFIRM AS A CORRECT RECORD:

The Minutes were accepted as a true record.

138.     MAYOR’S ANNOUNCMENTS:

Copy of the Mayor’s Announcements is annexed to the Minutes.  One amendment to the announcements – Councillor Goggin was also present at the Beach Hut Meeting.

139.     QUESTIONS UNDER SO 9(2):

None received.

140.     DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

The Mayor reminded Members to declare interests when necessary.

141.     TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Payments and Accounts for the period ending November 2013 (as shown on the attached appendix) were proposed by Cllr Yallop as follows:

General Account Cheque No’s 705729 – 705749 in the sum of £5,935.29 for payment

Bank Balances – All Accounts – in the sum of £289,710.26

Employee payments paid for the month of November were £10,344.09

Seconded by Cllr Steady.  Agreed.

142.     TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETINGS HELD ON 28THNOVEMBER AND 16TH DECEMBER 2013 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:

The Chairman of the  Finance committee made the following statement:

“Councillors, you all have a copy of the revised estimates for the current year and the forecast for 2014/2015.  So far as this year goes, we should outturn as forecast at the beginning at the year.

I would like to once again remind all MSRs of the importance of spending their project allocations before the end of the financial year.

Moving onto 2014/2015, despite using an inflation figure of 2%, and various other changes, we are again for the 5th year running able to maintain our precept at £53.25 for a Band D Property, even though all front line services i.e. MSR/Special Projects and Improvements have been kept at roughly the same level as the previous year.

Despite another year of austerity we have managed to maintain the level of grants to local organisations at last years level.

This year has seen a decrease in the local council support scheme of £3018, although this was more than compensation by an increase in the tax base (the estimated number of properties paying council tax) by 50.

You are therefore requested to note the budgets for 2013/2014 and 2014/2015 and agree the proposed precept will remain at £53.25 for a Band D property.”

Councillor Block proposed the Minutes are accepted as a true record.  Seconded by Councillor J Chapman.  Agreed.

143.     TO RECEIVE QUESTIONS FROM THE PUBLIC:

These questions are annexed to the Minutes.

144.     COUNTY COUNCILLOR LORD:

County Councillor Lord was absent from the meeting.

145.     TO RECEIVE THE MINUTES FROM THE MEETINGS HELD ON THE DECEMBER 2013 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor Dixon proposed that the recommendations in the Minutes of the 12th December 2013 be agreed by Council, together with the planning decisions from TDC.  Seconded by Councillor V Chapman.  Agreed.

146.     TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL   RESPONSIBILITIES:

Further to the written reports:-

Councillor V Chapman – Following the recent flooding events, attended the beach hut meeting on Tuesday.  TDC are making contact with all the people whose huts are vulnerable/dangerous and they will be starting work tomorrow  at 8am to move these huts.  The taps behind the beach huts will be turned on at the weekend.  The toilets have been cleaned but remain locked as there is no power.

Attended the Parish and Town Council Debrief for the Coastal Surge Event at TDC today.  Also attending were Councils from Lawford, St Osyth, Mistley and Frinton and Walton.

Councillor Steady asked how near our Emergency Plan was to being completed.  Councillor Chapman replied that it is with Tendring District Council at the moment.  Councillor Yallop asked if she was planning a meeting with the committee soon, as no meetings had taken place recently.  Councillor Chapman said yes a meeting will be arranged once the plan is back from TDC.  Councillor J Chapman said that she has asked for some forms from UK Power Networks.  These forms are for anyone with special needs, elderly or people on oxygen etc.

Councillor Yallop – Took an advert out in the Visit Essex Magazine.  This magazine has a print run of 40,000 copies, it is distributed to  all Tourist Information offices in Essex and TI events throughout 2014 and a digital copy of the magazine is sent on request to 250,000 readers of Essex Life, Great British Life magazine.

Councillor Steady – in July 2014 it is the anniversary of the outbreak of 1st World War. Together with various activities being held in the town, we would  like to hold some sort of production on the Bayard Recreation Ground.  I am working on a plan to try and link something in, if we can.

147.     TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

There was nothing to add to the reports already submitted.

148.     TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

A discussion took place on the litter pick item in Councillor Goggin’s report.

149.     TO RECEIVE THE TOWN CLERK’S REPORT:

2.1 – Agreed that Headway Essex can hold another fundraising dogathon on the Western Promenade on Sunday 16th March 2014, also to erect a gazebo and possibly have a couple of small trade stands, set up a small arena for a fun dog show, and have a leisurely sponsored walk along the Prom.

2.2 – Agreed to bring this item back to the next Council meeting.

150.     MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:

(a) To approve the Part B Minutes from the Council meeting held on the 21st November 2013 and confirm as a correct record.

Councillor Russell  moved the Part B Minutes from the Council meeting held on the 21st November 2013, as correct, with no discussion.  Agreed.

Councillor V Chapman said that an update on Jacobs Hall will be e-mailed to all members in the morning.

Councillor Edey spoke about footpaths and that they are only to receive one cut next year, instead of 2.  As there is  money in her MSR budget, can she approach NACRO to see if they can help in anyway.  Councillor Steady also mentioned the University of Essex Volunteer Section, and also the Community Pay Back Scheme.  Agreed Councillor Edey looks into these groups.

151.     CLOSE OF MEETING:

There being no further business, the meeting closed at 7.57 p.m.

The Mayor wished Councillors and members of the public a very Happy Christmas and invited them all to stay for a drink and nibbles.

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