BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Council Meeting held at

The Parish Hall, Victoria Place, Brightlingsea on:

Thursday 19th July 2018 at 7.30 p.m.

Present:

Councillors

B Smith (Mayor)

G Steady (Deputy Mayor) (7.32pm onwards)

M Barry, I Block, J Chapman, V Chapman,

D Dixon, J Howard, D Ingate,

M Judson and J Russell

In attendance:

Tracey Pulford –Town Clerk

County Councillor Alan Goggin

7 Members of the public

  1. APOLOGIES FOR ABSENCE: Councillor Yallop.
  2. TO APPROVE THE MINUTES OF THE MEETING HELD ON 21ST JUNE 2018 AND CONFIRM AS A CORRECT RECORD:

Councillor J Russell proposed that the Minutes of the meeting held on the 21st June 2018 were accepted as a true record. Seconded by Councillor Ingate. Agreed.

  1. MAYORS ANNOUNCEMENTS:

A copy of the Mayors Announcements are annexed to the minutes.

The Mayor thanked Councillor J Chapman and one of her colleagues who made the velvet collar for the chain. He said that this would make life easier, without sticking pins in jackets. He then mentioned that he had attended the Grass Roots AGM, and presented the grant cheques to various organisations; also attended the official opening and naming of the Museums new premises in Station Road. He said that these premises are very impressive, and if any Councillors wishes to view them, please let the office know.

Councillor Steady arrived at 7.32pm.

  1. DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

The Mayor reminded Members to declare interests when necessary.

  1. MOTION UNDER SO9

The following motion was proposed by Councillor Judson:- ”This Council rejects out of hand any further attempts by Fisher Jones Greenwood to continue to try to again drag up the Hard issue.”

As there was no seconder for this motion, the motion failed and could not be progressed further.

 

 

  1. QUESTIONS TO COUNTY COUNCILLOR GOGGIN:

Councillor Block – As the meeting with First Buses has been posted until the 9th August, are we in danger of losing Hedingham completely, as they have given notice that by the beginning September they are going?             County Councillor Goggin replied that he did not know. He stated that Hedingham have been very open and honest about their problems. Unfortunately it has been difficult to arrange the meeting with First Buses, due to annual leave etc. Since then he has taken up the matter with the Quality Care Partnership. The Quality Agreement is where two companies get together, cut back certain services, and do a joint service – a service like this works in Hadleigh – with First and Hedingham. The Quality Joint Venture will only work if First say they want to do it.

Councillor Ingate – Sometime ago you mentioned that Essex County Council Highway Engineers would look the feasibility of widening the road by the Church and down Church Hill. Did that ever go ahead? County Councillor Goggin replied that it did go ahead, and is called haunching. At the moment there appears to be some dispute about land ownership however this is being looked into.

Councillor J Chapman – Well House still has 7 residents with no where to go. Some are looking at the Oaks at Gt Bentley, but this home has been embargoed and is in special measures. Do you have any way of checking whether this is correct? Also can we assume that all the money owed by Essex County Council to Well House has been paid? County Councillor Goggin replied that he would look into the care home, and yes all money owed has been paid. He then gave praise to Councillor J Chapman, as they had worked well together since the announcement of the closure of Well House. He mentioned that Councillor Yallop had also attended a meeting about this and briefed members on the situation.

Councillor Steady – Considering the issues from Essex County Council, including grass cutting, social care, pot holes, buses, education – is there any good news coming of out Essex County Council for Brightlingsea. County Councillor Goggin replied yes.

Councillor V Chapman thanked County Councillor Goggin and Councillors J Chapman and Yallop for all their help in dealing with the Well House situation.

The Mayor then asked for questions to County Councillor Goggin from members of the public.

Question 1 – As you haven’t been able to give a report, can you tell us what you would have reported on?   County Councillor Goggin replied that he has been dealing with the Haven Gateway, Pension Strategy Board, Well House, attended full Council Meetings, had meetings with Councillors J Chapman, V Chapman and Steady, Block, Howard, Barry, Judson, an Essex Coastal Forum was held in Brightlingsea yesterday which was excellent, attended the House of Commons on the A120. This is the report that would have been presented to Council.

Question 2 – How many Councillors have you spoken to since the last meeting? County Councillor Goggin replied he has spoken to Councillor V Chapman about the Western Promenade, Councillor J Chapman about Well House, Councillor Steady about grass cutting, Councillor Block about the buses, Councillor Howard about the school, Councillor Barry about the Lido – to make sure we were represented at the Essex Coastal Forum, Councillor Judson about the plans for Bellfield Avenue, also spoken several times to the Clerk and the Administrative Assistant – who have both been excellent in providing information that was required.

 

 

  1. TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON 12TH JULY 2018 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:

Councillor Steady mentioned the Community Land Trust, which ahs been forwarded onto the Springmead Trust, and will be progressed further.

Councillor Steady then proposed that the Minutes were accepted as a true record, and the recommendations (as written) be accepted:

(1) Brightlingsea Community Association be awarded a grant of £300.00 towards external seating; (2) Brightlingsea United Church be awarded a grant of £350.00 towards security – locks and bolts; (3) Royal British Legion are awarded an additional grant to cover the shortfall of £652.50, and their annual grant will be reviewed in October at the budget meetings; (4) The following schemes are progressed through SUFUSE, without any long term financial commitment or penalties:- Green Lung Initiative, Waterfront Square and the Lido Development; (5) The Town Clerk would obtain comparable costs of other property agents for comparison; (6) BLV – The rent would remain the same with 5 yearly reviews, subject to a premium being paid. This would trigger the implementation of a 50 year lease.  BLV will be responsible for all the Councils professional fees in this matter; (7) Lakeside Caravan Park – Works schedule to be advised, objective is to complete overall upgrade of facilities within two years; Rent reviews to be based on RPI; Boundary fencing, sample to be obtained for council’s permission to be installed; CCTV linkage to councils system to be explored; Sign to be erected by sub station a long the lines of “Welcome to the Western Prom” listing the facilities offered. Town council to provide the finance; Premium for 50 years lease; When agreement is reached the existing lease would be surrendered and a new one offered; (8) Town Clerk to contact other Councils to compare their Late Payment Policy’s.

 

A discussion took place on the SUFUSE project, boating lake and the skate park.

The Minutes were seconded by Councillor J Chapman and were Agreed with one abstention.

  1. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Payments and Accounts for the period ending May and June 2018 (as shown on the attached appendix) were proposed by Councillor Howard as follows:

General Account Cheque No’s 707075 – 707100 in the sum of £9,595.91 for payment.

May 2018

Bank Balances – All Accounts – in the sum of £226,208.98

Employee payments paid for the month of May were £13,952.39

June 2018

Bank Balances – All Accounts – in the sum of £179,566.88

Employee payments paid for the month of June were £12,799.40

The accounts were then seconded by Councillor Barry. Agreed.

Councillor Block then asked about the invoices older than 3 months old. The Clerk replied that the large amount is a re-claim for S106 monies for over £12,000. The other invoices have all been chased.

 

  1. TO RECEIVE QUESTIONS FROM THE PUBLIC:

These questions are annexed to the Minutes.

  1. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 28TH JUNE AND 12TH JULY 2018 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor V Chapman proposed that the recommendations in the Minutes of 28th June be agreed by Council, together with the planning decisions from Tendring District Council. Councillor Dixon proposed that the recommendations in the Minutes of the 12th July 2018 be agreed by Council. Seconded by Councillor Russell. Agreed.

County Councillor Goggin left the meeting at 20.12 pm to attend the Council Meeting at St Osyth.

  1. TO RECEIVE REPORTS SUBMITTED FROM COUNCILLORS CONTACT CO-ORDINATORS:

Councillor Howard – The Youth Drop In Centre is breaking up for the 6 weeks holiday, and a short update/report will be given at the August Council meeting from youth workers Neil and Chantelle.

Councillor V Chapman briefed members on the proposed new Seafront Wardens Hut, and circulated pictures of the proposed location. She asked for members comments on the location. A discussion took place. Councillor V Chapman stated that the Town Clerk had e-mailed an officer at TDC on her behalf, and that Councillor Chapman would have a word with them tomorrow to try and resolve the situation.

Yesterday they came with a digger to redistribute the sand and partially swept the pathway. The seafront Warden is to sweep the area on a daily basis.

Councillor J Chapman – mentioned the item in her report about the new driving license that is coming into force. She asked if the council could write to our MP stating that we object. Agreed.

 

  1. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

Councillor V Chapman briefed members that Joy Derby from the EALC had attended a TDALC meeting last evening. She also mentioned that the EALC Annual Meeting is being held on the 20th September 2018 at Foakes Hall, Great Dunmow, and the recent County Update Publication has a picture of the Mayor on the front cover.

  1. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

Councillor Steady said that he took on board all the comments made this evening re Tendring District Council, but he also highlighted the amount of funding received from them in the last four years, for different schemes in the town, so whilst it is not perfect, it is work in progress. He stated that a meeting is scheduled with TDC for the 1st August, where we will be taking up the items spoken about. Councillor J Chapman mentioned that all communication should come through the Town Clerk or a Tendring District Councillor, they will not talk to individual Councillors – which is not helpful.

Councillor Judson asked about the lighting in the Car Park. The Clerk replied that she has contacted Ian Taylor at Tendring District Council, and he said that he would look into this and come back with a proposal.

  1. TO RECEIVE THE TOWN CLERK’S REPORT:

2.1 Agreed that Brightlingsea U3A can use Hurst Green on Friday 17th August 2018 for a ‘games afternoon’ from 2.00pm until 3.30-4.00pm.

2.2 Agreed that the Town Council has no objection to a Temporary Road Closure from 1900hrs on Friday 9th to 2200hrs on Saturday 10th November 2018 for a Firework Display organised by the Colne Yacht Club. The area concerned is Waterside, the Hard, around the Harbour Office to the junction of Fieldgate Dock and new Street.  Provision will be made to allow for emergency vehicle access if required.

Councillor Smith declared an interest in this item, whilst it was discussed.

2.3 Agreed that the Brightlingsea Rugby Club U8’s and U11’s can start training at the Recreation Ground on Sunday mornings from last September, subject to monitoring and the Ground Managers approval.

2.4 Agreed that the First Responders will donate a defibrillator and cabinet to the Town Council, BTC negotiates with TDC regarding their agreement for its positioning on the public convenience building in the car park at the Western Promenade, (which has already been given), the First Responders will maintain the equipment and will supply any replacement parts, the equipment to be covered by the Town Council’s Insurance Policy.

The Mayor advised members of the public that as the “Part B” tonight involves a Property update, and could involve figures of a competitive nature, it is opportune and appropriate to have “Part B”.

  1. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
  • Property Update

Councillor Smith moved, in accordance with the Public Bodies (Admission to Meetings) Act 1960, in order to discuss items of a sensitive nature and items which are commercially confidential, the press and public be excluded. This was seconded by Councillor Russell. Agreed.

  1. PROPERTY UPDATE:

Councillor Steady referred to the recent finance meeting minutes, and stated that discussions were taking place with both the Lakeside Caravan Park and the Brightlingsea Leisure Village about new leases and possible premiums to be paid. A discussion took place.

  1. CLOSE OF MEETING:

There being no further business, the meeting closed at 20.46 p.m.

 

 

Chair ……………………   Date 16th August 2018