BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 18th August 2011 at 7.30 p.m.

Present:
Councillors
J Russell (Mayor)
K Yallop (Deputy Mayor)
J Aldridge, I Block, J Chapman, V Chapman, D Dixon,
A Goggin, E Edey, G Mann, C Olivier, and G Steady

In attendance:
Tracey Pulford –Town Clerk

Prayers were led by Janet Driver.

56. APOLOGIES FOR ABSENCE: County Councillor Robinson.

57. TO APPROVE THE MINUTES OF THE MEETING HELD ON 21ST JULY 2011 AND CONFIRM AS A CORRECT RECORD:

The Minutes were accepted as a true record.

58. MAYOR’S ANNOUNCMENTS:

Copy of the Mayor’s Announcements is annexed to the Minutes.

The Mayor thanked everyone who attended the recent Library and Music Festival meetings, and stated that they were both very productive meetings.

59. QUESTIONS UNDER SO 9(2):

None received.

60. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS:

The Mayor reminded Members to declare interests when necessary.

61. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Payments and Accounts for the period ending July 2011 (as shown on the attached appendix) were proposed by Cllr Goggin as follows:

General Account Cheque No’s 705003 – 705038 in the sum of 8,477.36 for payment

Bank Balances – All Accounts – in the sum of £239,879.52
Employee payments paid for the month of July were £9,215.92

Seconded by Cllr Mann.  Agreed.

Councillor Goggin then mentioned cheque numbers 705018-705028 which were for member’s allowances, and asked for council’s guidance on cheque number 705029.  This cheque was for an amount to be paid direct to the DEC East Africa Crisis Appeal from Councillor Olivier’s allowance.  Cllr Goggin stated that he felt uncomfortable with this payment, as did Cllr Mann and the cheque had not been signed.  Cllr Olivier stated that he did seek advice from TDC to the legality of this payment, and that in his election address he stated that he would not draw any member’s allowances.  The Town Clerk stated that she has too sought legal advise from TDC, and that this payment was legal.  Councillor Steady stated that the mood of the Council was fully apparent and that his view was that it was down to the individual to make any such donation, taking into account of gift aid.  Councillor Block stated that as this payment was quite legal, it is down to the Council to decide if such a payment is made.

After discussion Councillor Goggin proposed that cheque number 705029 is paid to the appropriate councillor in line with normal practice.  This was seconded by Councillor Mann.  A vote was taken as follows:
Paid direct to Councillor Olivier: For: 6 Abstention: 2
Paid direct to the Charity:  For: 4

Councillor Olivier then announced that he would waive his allowance for this year.

62. COUNTY COUNCILLOR ROBINSON:

County Councillor Robinson was absent from the meeting.

63. TO RECEIVE QUESTIONS FROM THE PUBLIC:

These questions are annexed to the Minutes.

64.  ENERGISE FUNDING:

Councillor Block mentioned that an e-mail had been received from Energise, stating that they had run out of money to pay for the event.  They have already been granted over £1,100 from various MSR budgets.  Councillor Steady said that he believed the shortfall was around £500.00.  After discussion it was agreed that the Town Clerk requests a copy of their final accounts and this is then taken back to the next finance meeting for discussion.  Agreed.
  
65. CLACTON BUS:

Councillor Aldridge briefed members that Tendring Community Transport is changing the way their scheme runs. Councillor Olivier also briefed members on the dial-a-ride system.

Councillor Aldridge then went on to say that the Clacton bus has been running for 1 month, and is pleased with the user figures.  She then mentioned the current user figures and journey figures and then asked Council for some financial support to get this service fully up and running.  Councillor Block asked for a copy of the figures/finances so this could be looked into further.

The Mayor thanked both Councillor Aldridge and Councillor Olivier for all their hard work and input into this service.

66. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 21ST JULY 2011 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor Dixon proposed that the recommendations in the Minutes of 21st July 2011 be agreed by Council, together with the planning decisions from TDC.  Seconded by Councillor Mann.  Agreed. 

Councillor V Chapman reported that she had received complaints about the Sun with the weeds and brambles encroaching on the pavement.  Councillor J Chapman said that the brewery still owned the building.

67. TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:
Further to the written reports:- 

Councillor Janet Aldridge – Nothing to add. 

Councillor Ian Block – Nothing to add.

Councillor Jayne Chapman – The Be a Good Neighbour Campaign came into force this week. 

Councillor Vivien Chapman – Jacobs Hall – Phil Hornby of TDC has been to the site and is very impressed with the standard of work that is being carried out.

The shed doors in the car park are now newly painted, and still waiting for TDC to deal with the weeds around the edge of the car park.

RCCE has asked if Brightlingsea would become an interested party in the Community Agents Initiative.  She then read out an e-mail from the RCCE and this was agreed.

Councillor Elizabeth Edey – A wildlife survey is being carried out this coming Saturday at the Lozenge from 11am – all welcome to attend if available. 

Councillor Alan Goggin – Nothing to add.
Councillor J Chapman mentioned that the 1st get together for the Regatta is 6th September.

Councillor Graham Mann – Nothing to add.

Councillor Graham Steady – Suggested that when the Town Council gives a grant, a plaque/poster is put up stating ‘Granted funded by Brightlingsea Town Council’.  After discussion it was agreed that he contact Clear to See for an idea of prices etc.

Councillor V chapman mentioned that she has received a complaint regarding Cricket Week.  Councillor Steady asked for more information on the allegation.

Councillor Karen Yallop – With the Queens Diamond Jubilee next year, I am looking to set up a meeting to discuss this further.  I should have more information at the next meeting.

Councillor Edey asked if ‘MSR for Events’ could be put on the agenda for the next meeting.  Agreed.

68. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

69. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

Councillor Alan Goggin – Nothing to add.

Councillor Graham Steady – Nothing to add.

70. TO RECEIVE THE TOWN CLERK’S REPORT: 

2.1 Agreed that the Suffolk Caravan Club can use Lower Park Recreation Ground from 15th, 16th and 17th June 2012, and copies of the relevant paperwork are submitted.
2.2 Agreed that the English County Music Weekend can use Lower Park Recreation Ground from 22nd, 23rd and 24th June 2012, and copies of the relevant paperwork are submitted.

71. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
(a) To receive the Part B Minutes from the Council Meeting held on the 21st July 2011 and confirm the recommendations therein.
(b) Property Update