BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 18th July 2013 at 7.30 p.m.

Present:
Councillors
I Block (Mayor)
V Chapman (Deputy Mayor)
J Aldridge, J Chapman, D Dixon, E Edey,
A Goggin, G Mann, C Olivier, J Russell and G Steady

In attendance:
Tracey Pulford – Town Clerk
10 members of the public

035. APOLOGIES FOR ABSENCE: Councillor Yallop. 

036. TO APPROVE THE MINUTES OF THE MEETING HELD ON 20TH JUNE 2013 AND CONFIRM AS A CORRECT RECORD:

The Minutes were accepted as a true record. 

037. MAYOR’S ANNOUNCMENTS:

Copy of the Mayor’s Announcements is annexed to the Minutes.

038. QUESTIONS UNDER SO 9(2): 

None Received.

039. DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

The Mayor reminded Members to declare interests when necessary.

040. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Payments and Accounts for the period ending June 2013 (as shown on the attached appendix) were proposed by Cllr Olivier as follows:

General Account Cheque No’s 705614 – 705632 in the sum of £3,144.03 for payment

Bank Balances – All Accounts – in the sum of £255,433.60
Employee payments paid for the month of June were £10,373.00

Seconded by Cllr Russell.  Agreed.

The Chairman said that in future the presentation would be amended to include all the standing orders and direct debits that the Council pays.

041. TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD  ON THE 11TH JULY 2013 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:

The Minutes were accepted as a true record, and the following recommendations were agreed:
• Members allowances remain the same for 2013/2014, in view of the current circumstances.
• No more expenditure would be issued for the Clacton bus until the outstanding matter had been resolved.
• Councillor V Chapman should herself try to look for funding, and the money is committed before the end of the Financial Year.
• Councillor Block looks into the possibility of situating more beach huts around the boating lake.

Councillor Aldridge asked about item F074 and the discussion that took place on the Clacton Bus.  Councillor Olivier stated that he did undertake to do a report for the Council but this has not yet been produced, and supports Councillor Aldridge in this valuable service.  A discussion took place.  Councillor Aldridge also asked to spend £89.00 from her MSR budget on printing new timetables for the Clacton Bus.

Councillor V Chapman spoke about item F075 where it was recommended that she looks for funding.  She reiterated that she does not have the expertise or time to do this and urged the Finance Committee to see if something can be done.

The minutes were seconded by Cllr J Chapman.  Agreed.

042.  TO RECEIVE QUESTIONS FROM THE PUBLIC:

These questions are annexed to the Minutes.

043. COUNTY COUNCILLOR ROGER LORD:

County Councillor Lord was absent from the meeting so this item was moved further down the agenda.

044. TO RECEIVE THE MINUTES FROM THE MEETINGS HELD ON THE 27TH JUNE AND 11TH JULY 2013 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor Dixon proposed that the recommendations in the Minutes of the 27th June and 11th July 2013 be agreed by Council, together with the planning decisions from TDC.  Seconded by Councillor J Russell.  Agreed. 

045. PARKING RESTRICTIONS:

The Mayor briefed members that at the last meeting it was agreed to contact Tendring District Council about the proposed two hourly restrictions in the High Street and Victoria Place.  He then read out the reply e-mail from TDC:

“Tendring is now trying to be a much more “car friendly” place and our new Parking Strategy supports this aim.
 
In Clacton and Dovercourt we have been pushing for limited waiting areas to all be at least 2 hours as oppose to one hour and 3 hours in some cases.
 
Would you like to fully review what you want and what you think is in the best interests of local shops as this request may not go far enough?
 
Once we know what is wanted TDC will happily support the request.
 
Suggest
1. Fully engage with local businesses and residents
2. Write to us and the NEPP seeking the changes
3. Keep the pressure on and we will support this

The history of introducing new Traffic regulation Orders via the North essex parking partnership is not great – very slow and hard to get going.
 
However we are hoping we can help push them along a bit.
 
Be prepared for a delay – but best start now
 
If you have any questions or anyone would like any advice / assistance etc. please let me know and we will be pleased to assist”

After discussion it was agreed that as the decision had been made 6 years ago, the Council would now proceed on that basis. 

046. TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL  RESPONSIBILITIES:
Further to the written reports:- 

Councillor Aldridge – Have the new timetable for the Horizon Service, which starts on the 2nd September.  They will be doing the old route, coming into town via Bateman Road.  This service will be running 15 minutes apart from the other service.  The Chairman thanked Councillor Aldridge for all her efforts in helping to get the new service for Brightlingsea.

Councillor V Chapman asked Councillor Aldridge if there wan anything we can do about dropped kerbs.  She said that there is one at the Hard which is right in front of a lamp post.  After discussion it was agreed that office would write to Essex County Council to ask for a survey of dropped kerbs to be carried out.

Councillor Goggin spoke about bullet point one in his report concerning the  rubbish at hard.   He said we either: 1) do nothing, 2) buy more bins for the area, 3) install another temporary red bin wheelie bin or 4) install more signs.  After discussion it was agreed to go ahead with another temporary bin.

Councillor V Chapman reported that she had received a e-mail from a resident who asked her to thank the Beach Warden about a complaint about jet skis. She asked can anything be done about jet skis?  Councillor Goggin replied that there is no rule for jet skis.

Councillor Steady asked Councillor V Chapman whether the survey had been carried out on the paddling pool.  He then reiterated the idea put forward three years ago of re-siting extra beach huts, using the money from the swimming pool budget for the paddling pool and also European money.

Councillor Steady informed the meeting that Brightlingsea had again won the Best Kept Village Competition 2013 for Class 1.

047. COUNTY COUNCILLOR ROGER LORD:

County Councillor Lord apologised for being late, but he had been attending the St Osyth Council Meeting before Brighltingsea’s.
 
He then reported on the following items: Blue badge scheme, County Council Call Service Centre, London Gateway, Tendring Youth Strategy Committee, Lower Thames Crossing, and other items which he had been involved with.

Councillor Aldridge then asked County Councillor Lord a question on behalf of Mr Price.  What is Essex County Councils involvement and influence on decisions made by the North Essex Partnership?  County Councillor Lord replied that he did not know.  Councillor Aldridge then said that there is one representative from each district, what involvement do they have with Essex County Council with making the policies in the first place. County Councillor Lord replied that it was the cabinet member that makes the policy.

048. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
 
There was nothing further to add to the reports.

Councillor Olivier spoke about the report on Colchester General Hospital that had been in the press earlier in the week.  After discussion it was agreed to invite Lynda McWilliams and other Hospital Governors to a meeting to discuss this matter further.

049. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

Councillor Aldridge asked Councillor Goggin a question from his report.  She mentioned that  Tendring District Council are putting together a parking strategy – and that TDC are considering taking back some of the local enforcement.  If the Parking Partnership are endeavouring to bring all areas to one control, how do TDC think they can take it back from the NEEP?   Councillor Goggin said this information was in the report circulated.

Councillor Goggin spoke about the police meting he had attended, and that the document circulated was given to the public on the night.

050. TO RECEIVE THE TOWN CLERK’S REPORT: 
 
This report was for note only.

051. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
(a) To receive the Part B Minutes from the Council meeting held on the 20th June 2013 and confirm as a correct record
(b) Property Update
(c) Staff Issues