BRIGHTLINGSEA TOWN COUNCIL
Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 18th November 2010 at 7.30 p.m.
J Russell (Deputy Mayor)
J Aldridge, M Beckwith, I Block, J Chapman,
V Chapman, D Dixon, A Goggin, G Mann
G Steady and K Yallop
Tracey Pulford – Town Clerk
109. APOLOGIES FOR ABSENCE: Councillor Holding and County Councillor Robinson.
110. TO APPROVE THE MINUTES OF THE MEETING HELD ON 21ST OCTOBER 2010 AND CONFIRM AS A CORRECT RECORD:
The Minutes were accepted as a true record
111. MAYOR’S ANNOUNCEMENTS:
Copy of the Mayor’s Announcements is annexed to the Minutes. The Deputy Mayor pointed out that the Deputy Mayor attended the Fordwich Civic Service, not the Mayoress.
112. QUESTIONS UNDER SO 9(2)
No questions had been received.
113. DECLARATION OF PERSONAL & PREJUDICIALINTERESTS:
The Deputy Mayor reminded Members to declare interests when necessary.
114. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
The Payments and Accounts for the period ending October 2010 (as shown on the attached appendix) were proposed by Councillor Beckwith as follows:
General Account Cheques Nos 704737 – 704760 in the sum of £3,532.92 for payment
Bank Balances – All Accounts – in the sum of £286,641.66
Employee payments paid for the month of October were £8,857.25
Seconded by Councillor Aldridge. Agreed
Questions were then asked Councillors J Chapman and Aldridge on cheque numbers 704745 and 704755. Replies were given accordingly.
115. TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON THE 28TH OCTOBER AND 11TH NOVEMBER AND TO CONFIRM THE RECOMMENDATIONS THEREIN:
Councillor Block moved the Minutes of the meeting held on the 28th October and 11th November 2010 be accepted as a true record, with the following recommendations:
• Standing Orders – With the following amendment made by Councillor Russell – End of standing order 2a – But should an election take place other than on the first Thursday in May, then the first meting of the new Council be within 14 days of the election result being declared.
• Grant Funding – Meeting is set up for early December to discuss any suggested plans for the Big Lottery Fund.
• A virement of £500.00 is taken from the MSR Footpaths and Open Spaces budget to Youth/tourism.
Councillor Block then made the following statement:
Attached you will find the revised estimates for the current year (2010/2011) and the forecast for 2011/12.
We are forecasting a small increase in expenditure over budget for the current year, due mainly to the additional payment to the Audit Commission for final clearance of previous years accounts (due to the J Morris challenge) of some £3,000, the employment of an apprentice (of which half the wages are met by Essex County Council), and reduction in the Leisure Village rent review increase.
Moving onto 2011/12, despite using an inflation factor of 3%, we have been able to maintain the precept at this years level of £157, 934 (£55.76 for a Band D property). Grants have been kept at the 2010/11 level, as have wages and expenses. There has been a reduction in the demand for improvements etc and MSR projects (probably due to the high level we have managed in the past) and we are working on the basis that Tendring will continue to run to swimming pool, with the usual contribution from Brightlingsea Town Council of £10,00.00.
Looking back over the past four years since we were elected, the Band D level was £53.31, which means an increase of £2.45 over the last four years – less than 1.5% per year – considerable achievement, for which I thank both the Finance Committee and the Town Clerk.
You are therefore requested to note the revised budget for 2010/11 and proposed precept for 2011/12 will remain at £157,934 (£55.76 for a Band D property).
Seconded by Cllr J Russell. Agreed.
Councillor Goggin then gave thanks to Councillor Block and stated that this has not been an easy time, and that the Finance Committee have done a 1st class job. Councillor Steady also said that the statement should be sent to the press for publication.
116. COUNTY COUNCILLOR ROBINSON:
County Councillor Robinson was absent from the meeting, but had nothing to report.
117. WESTERN PROMENADE RAILINGS:
Councillor Vivien Chapman spoke about the recent meeting held with Officers of Tendring District Council to discuss the railings on the Western Promenade. There were two options available: (1) retain the length of railings, or (2) remove and put in a step. At that meeting Mr Prince suggested the possibility of a yellow line being painted instead.
Councillor Chapman then read out an e-mail from Tendring District Council, where it said that the Insurance Company had re-assessed the area and yes, black and yellow chevrons could be painted in this location. This was agreed by all Members.
118. LOCAL DEVELOPMENT FRAMEWORK: CORE STRATEGY AND DEVELOPMENT POLICIES DOCUMENT:
Councillor Dixon mentioned that he had attended the recent exhibition at the Community Centre, and was rather pleased with outcome. They have now reduced the plan to 60 homes, and have chosen the area of Robinson Road. Councillor V Chapman said that TDC was very pleased with the number of people attending in Brightlingsea – 45 in the 1st hour.
After discussion it was agreed that the Town Council would reply to Tendring District Council stating that they support the policies and projects (items 25-28) for Brightlingsea and that they are sustainable and achievable. Seconded by Councillor Beckwith. Agreed.
119. TO RECEIVE QUESTIONS FROM THE PUBLIC:
A copy of the Questions from the Public is annexed to the Minutes.
120. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 28TH OCTOBER AND 11TH NOVEMBER 2010 AND NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor Dixon proposed that the recommendations in the Minutes of the 28th October and 11th November 2010 be agreed by Council, together with the planning decisions from TDC. Seconded by Councillor Steady. Agreed
121. REPORTS FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:
Further to the written reports:-
Councillor Yallop – Jacobs Hall – Have been asked by a member of public if contact could be made to the owner of Jacobs Hall. I have therefore spoken to the owner, Mr Moxom, who in April 2009 was verbally told by Tendring District Council not to do anything on the property. He has now spoken to a builder, who has produced a specification of the works needed, and this has been approved by Phil Hornby of TDC. Repair works should commence shortly. I will call Mr Moxom every 6 weeks for an update.
Councillor Steady – Bayard Recreation Ground – The new cricket facility should be finished tomorrow. The Playgroup extension was delivered yesterday and has been put in place. Had an on-site meeting with the Portfolio for Planning – Councillor Carlo Guglielmi today to discuss the 2 year temporary permission.
The Sailing Club have invited all Councillors to its reception on Sunday 21st November 2010 at 1pm.
Councillor Aldridge asked Councillor Steady how far things have progressed and that there are rumours and plans for a building for 4Youth and Bizzy Bees on Lower Park Recreation Ground. Councillor Goggin also asked if any plans had been drawn up for a building. Cllr Steady replied that there are no costed plans but there are people’s sketches of what they would like/their wish list. He reiterated that the Town Council has not agreed any building/plans for 4-Youth on the Lower Park Recreation Ground.
Councillor Mann – Nothing further to report.
Councillor Goggin – The Web-Site certificate is in Reception – congratulations to Councillor Yallop, Darren Barrenger, David Bridle and Tracey Pulford.
Councillor V Chapman – Have had discussions with David Hall of TDC concerning the rowing boats on the Boating Lake. Will be asking the Model Boat Club and the Scout Group to liaise about the possibility of opening more in the summer.
Councillor J Chapman – Boots the Chemist – you can now collect your prescriptions all day, even between 1pm and 2pm.
Councillor Block – Nothing further to add.
Councillor Beckwith – Went to the Colne Advisory Group Meeting, where a presentation was made from the Essex Police Small Ports Units. They are advising that we are more aware of possible terrorism during the 2012 Olympics.
Councillor Aldridge – The bus shelter base is going in on Monday, and the shelter itself should be installed by the end of January 2011.
Parking Partnership – The Parking services at Tendring District Council is being moved to Essex County Council. A discussion then took place on this partnership.
122. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
Councillor Goggin – Nothing further to report.
123. TO RECEIVE REPORTS SUMBITTED FROM DISTRICT COUNCILLORS:
Councillor Steady – Nothing further to report.
Councillor Goggin – Nothing further to report.
Councillor V Chapman – Recently attended Crucial Crew workshop where 38 local primary schools take part in learning about safety on the water, in homes, on the roads and drug and alcohol abuse.
124. TOWN CLERK’S REPORT:
The Town Clerks report was noted.
125. PART ‘B’
MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – TO DISCUSS THE FOLLOWING:
(a) To approve the Part B Minutes from the Council Meeting held on the 21st October 2010 and confirm as a correct record
(b) Property Update