Minutes of the Council Meeting held at
The Parish Hall, Victoria Place, Brightlingsea on:
Thursday 18th August 2016 7.30 p.m.
K Yallop (Mayor)
I Block (Deputy Mayor)
J Chapman, V Chapman, D Dixon, J Howard,
M Judson, D Ingate, J Russell, B Smith and G Steady
County Councillor Alan GogginTracey Pulford –Town Clerk
11 Members of the Public
- APOLOGIES FOR ABSENCE: Councillor Barry.
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 21ST JULY 2016 AND CONFIRM AS A CORRECT RECORD:
The Minutes were accepted as a true record.
- MAYORS ANNOUNCEMENTS:
Copy of the Mayor’s Announcements is annexed to the Minutes.
The Mayor gave congratulations to both the Boat Show & Regatta Committee and the Music Festival Committee, for organising such good events and bringing many people into the town over those weekends.
- QUESTIONS UNDER SO9(2):
- DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
- COUNTY COUNCILLOR GOGGIN:
County Councillor reported on the following:-
- 87A Bus Service – Found out on Monday from a resident, that the 87a Bus Service is going to be suspended in September. This is the first bus out of the town. This morning went on this bus to hand out leaflets advertising the changes. One resident catches the 6am bus, then the 6.28am train from Wivenhoe, and is at their office in London at 8am. If you catch the 6.20am bus, this resident would not get to office in London until 9am. Another resident, who is an Essex County Council Employee trying to get to Chelmsford, at the moment he can get to Chelmsford for 8am, if he has to catch the next bus, he will not get to Chelmsford until 8.40am. There was a Care Worker on this service who had finished his night shift and is trying to get home. In total there was 27 people on the 6am bus. I have arranged a meeting with Councillor Eddie Johnson who is responsible for roads and transport on 6th September, so will be lobbying him. County Councillor Goggin said that he was under the impression that the 6am bus was subsidised by Essex County Council under the “get to work scheme”. He stated that the answer he had received from Hedingham is that all the other buses turn right by the co-op and people can walk to the Station, and the bus will get them to Colchester so they can catch a train there – unfortunately the train you would have caught would have been and long gone. He stated that this is a real loss for the town, it will make it difficult for many people to get to work etc. Councillor Ingate suggested that if this early service is not subsidised by ECC, perhaps it should be suggested that it is. Councillor Dixon said that he is organising a meeting with Hedingham, and has a list of things to discuss with them. Councillor Smith suggested that County Councillor Goggin asks the officer at County Hall for Economic Development, if it is the policy of the current administration to withdraw the works bus, as this would have an impact on employment.
- The parking restrictions signs at the Waterside have been installed, but not the ones in the High Street. These come into effect on the 9th
- Had a meeting today with Councillors Yallop and Dixon regarding the Marina. There is some S106 money, which has already been paid to Essex County Council relating to traffic movements around the Marina. There are two pots of money; one for a survey at £26,000 to find out what the issues are and the other, £131,000 to resolve the issues. Brightlingsea Town Council, Tendring District Council and Essex County Council should be doing as much as possible to progress and move the Marina Development forward and if this money can help in anyway, then Essex County Council are happy to pass it on to the Developers.
- Thanked Councillors Karen Yallop and Jayne Chapman for their responses to the press when asked about an internal Conservative Party Meeting. There are things going on, but out of the three things that were said in the press, 1) the press reported that I had been disciplined, and this is incorrect. 2) I could not stand for the Conservative Position in May for Essex County Council – this is also incorrect. 3) 3 1/2 years ago there was an incident, which has been investigated by the Conservative Party independently, and their report says “no blame, no action”. Once again thanks for not commenting on this.
Councillor Steady asked if Essex County Council had contacted the new owners of the Marina, PureLake? County Councillor Goggin replied yes, he also mentioned the Fieldgate Residents Association, who have a 100% change to the Fieldgate Dock view.
Councillor Smith declared an interest in this item.
County Councillor Goggin left the meeting at 7.47pm to attend the Council Meeting at St Osyth to discuss Water Skiing on the St Osyth Lake.
- TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
The Payments and Accounts for the period ending July 2016 (as shown on the attached appendix) were proposed by Councillor Judson as follows:
General Account Cheque No’s 706522 – 706543 in the sum of £55,361.96 for payment
Bank Balances – All Accounts – in the sum of £181,207.48
Employee payments paid for the month of July were £11,811.11
Seconded by Councillor Dixon. Agreed.
Questions were asked as follows:-
Councillor Block what was the Bowcom Cheque for. The Clerk replied this was for grass seed.
Councillor Steady queried the income and expenditure for the Anzac Celebrations. The Clerk replied she would check these figures.
- S106 MONIES:
The Chairman of the Finance Committee reported that in November 2014 it was agreed that £24,000 would be allocated from S106 monies towards play equipment at Pawsons Playground, together with £10,000 to the Churchyard Extension and £33,000 to the Bayard Recreation Ground Scheme. He then asked members if a further £37,768.00 could be allocated from the S106 monies towards schemes at the Western Promenade and Bayard Recreation Ground.
After discussion it was agreed that the invoice be sent to Tendring District Council and the figures/detail be brought back to the next finance meeting in September.
- TO RECEIVE QUESTIONS FROM THE PUBLIC:
These questions are annexed to the Minutes.
- TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 21ST JULY AND 4TH AUGUST 2016 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor Dixon proposed that the recommendations in the Minutes of 21st July and 4th August 2016 be agreed by Council, together with the planning decisions from TDC. The minutes of 21st July 2016 were seconded by Councillor V Chapman, and the minutes of the 4th August 2016 were seconded by Councillor Ingate. Agreed.
- SECURITY OF PROPERTY:
The Mayor briefed members on the incident of the travellers, she mentioned that other areas could be seen as easy targets, i.e. Hurst Green, and asked for ideas on the way forward. Councillor Steady stated that he had asked the Grounds Manager if the wooden posts from the Western Promenade could be re-used onto Hurst Green.
A discussion then took place on the Police Powers to use Section 60. Councillor J Chapman stated that she had contacted Inspector Julia Finch about this, who replied that they did not feel the situation in Brightlingsea qualified under S60. She mentioned that when the travellers left Brightlingsea, they went to Dovercourt where the Police used S60, and moved them on. They then went to Parkston, where they again the Police used S60 and the travellers moved on again. Councillor V Chapman mentioned that she did forward the e-mail from Tim Clarke of TDC giving the reasons why they did not evoke S60. Councillor Smith stated that the Council needs to reach an agreement with the Police at senior level so the areas of open space in Brightlingsea are protected, and the police must use S60 powers immediately when there is an incursion where people set up caravans on open space. The Mayor mentioned that she would check with Neil Stock of Tendring District Council to make sure all areas are covered.
The Mayor then mentioned the proposal by ITUS Security Solutions, and detailed all the help given when the travellers arrived in Brightlingsea. (A copy of the presentation was given to all Councillors). Councillor J Chapman asked if updated figures/costings could be provided and these are taken to the next finance meeting for discussion. Councillor Ingate said he would ask for these. Councillor Smith mentioned that Frinton & Walton have a similar scheme, and also Tiptree. It was agreed that the Clerk would contact Frinton & Walton Town Council and Tiptree Parish Council for details of these schemes.
- EMERGENCY PLAN:
Councillor V Chapman mentioned that she had hoped to show a clip regarding terrorism, but was unable to do so this time, but would try to have the clip available for the next meeting. She also mentioned that there is a Resilience meeting being held at Tendring District Council in the near future, and both Councillors Howard and Judson will be attending with her.
- DAA – DEMENTIA AWARENESS ALLIANCE:
Councillor V Chapman mentioned that she had hoped to show a clip regarding the DAA, but was unable to do so at this time, but would try to have the clip available for the next meeting. She also mentioned that she is on the Steering Committee for the Tendring Dementia Awareness Alliance, which is trying to get shops and businesses in Tendring “Dementia Aware”.
- TO RECEIVE REPORTS SUBMITTED FROM COUNCILLORS CONTACT CO-ORDINATOR’S:
The Mayor informed members that she had asked Councillor J Chapman to send an e-mail out to Inspector Julia Finch, Commander Russ Cole and Sergeant Pete Gerard regarding the on going incidents which had been happening in the Town. Councillor J Chapman replied that she did not receive a reply to the e-mail, but there were police in the town every night following the e-mail.
Councillor Howard did not submit a report but mentioned an idea she had regarding a possible youth council for 13 year olds. She mentioned that the council could have contact with the Schools, meet with them once a month, or every other month, to see if we can interact with the children, and make them feel part of the community. The children could then share their views with us.
Councillor Howard also mentioned the idea of a group being set up including a paid and voluntary worker, and a councillor, who could walk round the town, chat with the youths etc., as this was something her old council got involved with.
Councillor Steady mentioned that in the past the Junior School Council had been held in the Council Chamber of the Parish Hall, and this was something well worth continuing with. He also mentioned that 4 Youth use the services of paid people and Councillor Howard should contact them for advise.
The Mayor said that Councillor Howard should find out prices etc of a paid youth worker, and these prices should then go to a finance meeting for discussion. She thought the youth council was a good idea, and suggested that Councillor Howard looks further into it.
Councillor V Chapman – Nick Turner and Mike Carran came to Brightlingsea on Monday to work out a plan for ‘out of season’. She has received a lot of reports about the Prom being busy, the car parks being well used, and the road being full, also the area looking lovely.
Boating Lake – The Model Boat Club have asked if one of their members could open the sluice gates at the boating lake at the right time/high tides, to alleviate the Grounds Staff, so the lake is filled on a regular basis. She said that this would have to be on the agreement of the Grounds Manager. Members agreed in principle that, provided the Model Boat Club member is trained by the Grounds Manager, and the necessary agreements were in place, the Council would have no problem with this.
Councillor V Chapman mentioned the Councillors Contact Co-Ordinators for the Western Promenade, and that she felt that it was not working with all three Councillors being responsible for the Western Promenade. It was then agreed that Councillor Block would be the “CCC” for the Swimming Pool only, and Councillors V Chapman and Howard would remain the “CCC” for the Western Promenade.
Councillor J Chapman – had an enquiry from TDC regarding “Proposed Closures of Public Payphone Kiosks.” She mentioned that the kiosk is question was in Bellfield Avenue. She stressed that any correspondence back to TDC must stress that we have at least one working phone box in the town. She added that if the whole town has a power cut, no mobile phones would work.
Councillor J Chapman asked Councillor V Chapman if she knew Nick Turner and Mike Carran were coming to Brightlingsea. Councillor V Chapman replied no, she was unaware until after the event.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
No reports had been submitted.
- TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
Councillor Steady briefed members on Devolution and a discussion took place.
- TO RECEIVE THE TOWN CLERK’S REPORT:
2.1 Name Change – From Mill Street to Mill Lane – Members felt that as it has always been Mill Street and there are many Roads/ Streets/Lanes with this same issue, it would not be practical or financially viable to take this request any further.
2.2 Councillor Smith declared an interest in the following item.
Table Top Sales at the Community Centre – Agreed if the weather is fine, the sales on the 21st August, 18th September and 16th October can be held outside.
2.3 Councillors V Chapman and Dixon declared an interest in the following item.
Rotary Jog Walk Run on Sunday 11th September – Agreed they can use the new extension to the Churchyard for its assembly point, so long as it is not used as a car park.
2.4 Brightlingsea Fitness Class – Agreed they can hold a circuit class on the grass near the beach on a Friday morning between 9.30am – 10.30am.
2.5 The Police and Crime Commissioner – Agreed that although Mr Hirst had held a Public Engagement Meeting in Brightlingsea in June, he be invited to also attend a meeting with Brightlingsea Town Council.
2.6 Councillor Smith declared an interest in the following item.
Letter from the Vice Principle of the Community Centre – Agreed that this letter would be taken to the next Finance meeting for discussion.
- MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
- Property Update
- PROPERTY UPDATE:
Brightlingsea Sailing Club – Would like the Council to consider the sale of the car park lease a well as the dinghy park. A discussion took place, and it was agreed that figures would be obtained for this, and they would be taken to the next finance meeting.
Colne Smack Preservation Society – Their Solicitor has been contact about the lease, however he is on annual leave until the 31st August 2016, and will deal with this upon his return.
Councillors Judson and Steady both declared an interest in the following item.
Bowling Club – Are considering the possibility of replacing the hedge along the club’s boundary with Regent Road with a solid wooden fence and have asked if the Town Council can help in anyway, i.e. sharing the cost of such a project. After discussion it was agreed that costs and options would be looked at, and these would be taken to the next finance meeting.
Councillor Steady asked if Fenn Wright had given us details of the other Company who would help with the rent review for the Leisure Village. The Clerk said she would look into this. Councillor Steady also reported that the leases had been sent out to all the residents on the Leisure Village, and the residents are happy.
The Mayor stated that if a Councillor is sending out an e-mail to other councillors, they should do so themselves, as they have all the e-mail address, and not ask the Clerk to circulate it for them.
- CLOSE OF MEETING:
There being no further business, the meeting closed at 9.17 p.m.
Date 15th September 2016