BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 17th June 2010 at 7.30 p.m.
 
Present:
Councillors
M Holding (Mayor)
J Russell (Deputy Mayor)
J Aldridge, M Beckwith, I Block,
 J Chapman, V Chapman, D Dixon, A Goggin,
G Mann, G Steady and K Yallop

In attendance:
Tracey Pulford –Town Clerk
             
17. APOLOGIES FOR ABSENCE: None received.

18. TO APPROVE THE MINUTES OF THE MEETING HELD ON 20TH MAY 2010 AND CONFIRM AS A CORRECT RECORD:

The Minutes were accepted as a true record.

19. MAYOR’S ANNOUNCEMENTS:

A copy of the Mayor’s Announcements is annexed to the Minutes. 

20. QUESTIONS UNDER SO 10(2):

None received.

21. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS:

The Mayor reminded Members to declare interests when necessary. 

22. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
 
The Payments and Accounts for the period ending April and May 2010 (as shown on the  attached appendix) were proposed by Cllr Yallop as follows:

General Account Cheque No’s 704622 – 704637 in the sum of £4,341.00 for payment

April 2010
Bank Balances – All Accounts – in the sum of £301,307.36
Employee payments paid for the month of April were £8,967.74

May 2010
Bank Balances – All Accounts – in the sum of £264,077.97
Employee payments paid for the month of May were £8,895.66
 
Seconded by Cllr Russell.  Agreed.

Cllr Aldridge asked what cheques 704625, 704635 and 704636 were for.  Cllr Yallop replied  that they were for white liner for the Recreation Ground, Maintenance work carried out on  the mower and the PCC annual grant towards the upkeep of the churchyard.

23. TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON THE 10TH JUNE 2010 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:

The Minutes were accepted as a true record, and the following recommendations were agreed:

• The Accounts and supporting statements are signed of by the Mayor
• Annual Return – section 2 – boxes completed 1-8 yes, box 9 – n/a
• Internal Audit Review – yes to questions 1-5 and also part 2
• Risk Assessment is signed off by the Mayor
• Town Clerk and Chairman of Finance Committee review Standing Orders
• Financial Regulations are also reviewed where necessary
• The Chairman of Finance looks at the lease for the Lakeside Caravan Park and report back at another meeting.

Seconded by Cllr Russell.  Agreed.

Councillor Dixon thanked the Chair, Vice Chair, Clerk and the Internal Auditor Maurice  Howard for all their work on the accounts.

The End of Year accounts were then signed off by the Mayor and Clerk.

24. COUNTY COUNCILLOR ROBINSON:

County Councillor Robinson had nothing locally to report on, but did report on a couple of  County issues. 

25. TO RECEIVE QUESTIONS FROM THE PUBLIC:

A copy of the Questions from the Public is annexed to the Minutes.

26. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 27TH MAY AND 10TH JUNE 2010 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
 
Cllr Dixon proposed that the recommendations in the Minutes of the 27th May and 10th June 2010 be agreed by Council, together with the planning decisions from TDC.  Seconded by Cllr Russell.

Cllr Dixon also mentioned the decision for 19 Western Road, which Brightlingsea Town  Council approved, and also the application for 34 Seaview Road which had been refused  because of the dormers.  He also said that he had learnt that day that the application for the houses in George Avenue had been refused.

Cllr Steady mentioned the Colne Community School application at Strangers Corner, and  that permission is going to be given.  He then asked the Mayor if a letter of support could be  sent to Nardeep Sharma.  Agreed.

27. TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:
Further to the written reports:- 
 
Cllr Aldridge – Nothing further to add.
 
Cllr Beckwith – Nothing further to add.

Cllr Block – The Grant applications advert is in the latest edition of the chronicle

Cllr J Chapman – Nothing further to add.

Cllr V Chapman – The Wrist bands scheme started this month and has been successful.   Thanks to Dong Energy for a wonderful event held on the Western Promenade last Tuesday.   Would like to be invited to the next meeting with the police as there are a couple of issues I would like to raise.  The Seafront advisory meeting has been postponed, and if anyone has  any questions for this meeting, please e-mail.  The Blue flag is not put up on the Promenade until warden arrives, which is between 10-11 am.  Cllr Yallop and I looking into green flag  awards.
 
Cllr Goggin – Pleased to report that Family Support and 4-Youth have both received grants of £4,900 each.

Cllr Holding – Footpath 31 – Essex County Council has enquired whether the lower path  along the sea wall could be changed into a bridleway.  Cllr Aldridge said that there is a lack of Bridleways in Brightlingsea.  Cllr Steady said he believed some of this area was in private ownership.  After discussion it was proposed by Cllr Russell that Cllr Holding investigates further the possibility of this land being used as a bridleway.  Agreed.
 
Cllr Yallop mentioned that when she was out walking along side the Community Centre she   saw an adder and asked whether more signs can be put up, as we do around the railway line,  informing people.

Cllr Mann – Nothing further to add.
Cllr Steady asked about the condition of the swimming pool and in particular the changing  rooms on splash day.  Cllr Mann replied that he has had a meeting with Mike Carran of  Tendring District Council, and this was all in hand.  Spot checks will be happening on a  regular basis. 

Cllr Steady – The Playcentre have put in for planning permission from Essex County Council  and Tendring District Council.  The Sailing Club is hosting the championship in August,  and next year the Mirror World Championships in Australia half the fleet will be coming  from Brightlingsea.  Would like to use the ‘Welcome to Brightlingsea’ banner more.
 
Cllr Yallop – Nothing further to add.

28. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

Cllr Goggin – Nothing further to add.

Cllr V Chapman – The lease for the sheds has been received and is being checked at the  moment.

29. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
 
Cllr V Chapman – Nothing further to add.

Cllr Steady – I understand that the £50,000 in the TDC budget for the swimming pool is not  new money.  There is also £40,000 for the paddling pool which makes £90,000 in the budget  for Brightlingsea.  The water main in Promenade Way is currently a priority one but will be  reviewed again due to lack of funds.  Apparently some repairs to the water main will be  carried out at the end of the season.

The Mayor asked when the work was due to commence on the paddling pool.  Cllr J  Chapman replied that when she and the Clerk met with Peter Halliday they were under the  impression the paddling pool was a priory 2 and that a maintenance survey was to be carried  out.  It was also agreed that if major works were not needed the money be re-allocated to the swimming pool.  Cllr V Chapman mentioned that the water mains quotation was for £34,000  but now the cost has risen to £90,000.

Cllr Goggin said that he was concerned that people were giving the public false hopes and  making comments that there was more money at TDC than there really is.  There is 1.3m in  the reserves and they are also borrowing 1.2m.

30. TO RECEIVE THE TOWN CLERKS REPORT: 

The following was agreed:

2.1 It was agreed that a letter be written to Tendring District Council stating that members agreed to their suggestion of naming the land at 10 Chapel Road 1-4 Chapel Mews.

2.2 It was agreed that the Scout Group be given permission to hold a fun day with a   classic car show on Lower Park Playing Fields on Sunday 5th September.

31. PART ‘B’
MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH SECTION 100a (4) OF  THE LOCAL GOVERNMENT ACT 1972 – TO DISCUSS THE FOLLOWING:
(A) PROPERTY UPDATE