BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 17th February 2011 at 7.30 p.m.

Present:
Councillors
M Holding (Mayor)
J Russell (Deputy Mayor)
J Aldridge, M Beckwith, I Block, J Chapman,
V Chapman, D Dixon, A Goggin,
G Mann, G Steady and K Yallop

In attendance:
Tracey Pulford – Town Clerk

Plus: 3 Members of the public
            
171. APOLOGIES FOR ABSENCE: None received.
  
172. TO APPROVE THE MINUTES OF THE MEETING HELD ON THE 20TH JANUARY 2011 AND CONFIRM AS A CORRECT RECORD:

The Minutes were accepted as a true record.

173. MAYORS ANNOUNCEMENTS:

Copy of the Mayor’s Announcements is annexed to the Minutes.

174. QUESTIONS UNDER SO 10(2):

No questions had been received.

175. DECLARATION OF PERSONAL & PREJUDICIAL INTERESTS:

The Mayor reminded Members to declare interests when necessary.

176. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUTS FOR THE CURRENT PERIOD:

The Payments and Accounts for the period ending January 2011 (as shown on the attached appendix) were proposed by Councillor Goggin as follows:
General Account Cheque Numbers 704809 to 704833 in the sum of £19,696.97 for payment
Bank Balances – All Accounts – In the sum of £261,055.27
Employee payments paid for the month of January were £8,884.55
Seconded by Councillor Holding.  Agreed

Councillor Goggin then briefed members that cheque number 704826 for £10,000 was the councils contribution towards the swimming pool, and cheque number 704824 was for a bus shelter from Queensbury Shelters. 

177. TO RECEIVE QUESTIONS FROM THE PUBLIC:

A copy of the Questions from the Public is annexed to the Minutes.

178. COUNTY COUNCILLOR ROBINSON:

County Councillor Robinson reported on the following:

At the last meeting Councillor Aldridge asked about the on-street parking bring taken over to Colchester.  I have attended a meeting with the Highways Board and this is uniform across the board- it is not an option. 
Essex County Council has no intention of closing any libraries.

There is to be a cut in escorts on buses (especially connections)

179. TO RECEIVE THE MINUTES OF THE PLANNING MEETING HELD ON THE 20TH  JANUARY 2011 AND 3RD FEBRUARY 2011 AND NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor Dixon proposed that the recommendations in the Minutes of the 20th January  2011 and 3rd February 2011 be agreed by Council, together with the planning decisions from TDC.  Seconded by Councillor Russell.  Agreed.

180. LETTER FROM NHS REGARDING AN APPLICATION FOR PRELIMINARY CONSENT FOR INCLUSION IN THE MID ESSEX PHARMACEUTICAL LIST – NHS PHARMACEUTICAL REGULATIONS 2005 (AS AMENDED):
 
Councillor Dixon declared a prejudicial interest in this item and left the room whilst discussion took place..

Councillor J Chapman briefed members on a letter that had been received from the NHS about the possibility of another pharmacy opening up in the Town.  A discussion took place and it was then proposed by Councillor V Chapman that Councillor J Chapman goes through the document and makes any comments, including all inaccuracies, direct to the NHS before the deadline of 27th February 2011.  Seconded by Councillor J Chapman.  Agreed. 

181. TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:

Councillor Aldridge – Have received a complaint from a resident concerning the junction at Queen Street / Regent Road / Spring Road and the possibility of having double yellow lines installed.  Have put a letter through residents doors asking for their views on the area, and at the moment residents in Queen Street do not want yellow lines installed.  Will keep members updated.

Have received many complaints from residents in the town about the amount of dog mess in the town.  Would therefore like the Councils backing on an ‘alternative poster’.  Agreed.

A programme from the BBC concerning the coast is coming to Brightlingsea.  They have found a venue and discussions are on-going.  They will start filming in May.

Councillor Beckwith – Have received a great response for the Community Information Day on Saturday 26th March 2011.  

Councillor Block – Nothing further to report.

Councillor J Chapman – Have received leaflets on the Digital Changeover, but am still waiting for the date of the open morning.  
 
Councillor Goggin – Nothing further to report.

Councillor V Chapman – Tendring District Council come once a year to check on the sea wall and take photographic evidence. 

The cracked patching was repaired on Monday.

Councillor Holding – Nothing further to report.

Councillor Mann  – The work at the swimming pool is due to start on time, with the orders being sent out next week.

Councillor Steady – The Scout Group wish to start negotiations on their lease.  After discussion it was agreed that Councillor Block and Councillor Steady (as MSR) meet with the Scout Group/Rugby Club to see what they want, and to bring their findings back to finance/Council.  Seconded by Councillor Russell.

A letter has been received from the Bowling Club about the possibility of them using the area of ground adjacent to the Bowls Club east boundary, which has now a change of use since the new cricket practice nets have been installed elsewhere.  Councillor Russell proposed that this is referred back to the finance committee for negotiations.

Councillor Yallop – Nothing further to add.

182. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

Councillor Goggin – Nothing further to add.

Councillor V Chapman – Attended a TDALC meeting where the forthcoming Census was discussed.  You have to fill out your form – statistics reflect the amount of grant given by the Government – each form is worth £500.00.

183. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

Councillor Goggin – Nothing further to add on the report, but this morning sat on the Community Initiatives Fund Grant Funding Panel, along with the Town Clerk, where we gave out £82,500.

Councillor Steady – We are going to lose £14,000/£16,000 from grants in this area.

Councillor V Chapman – Attended a meeting with SureStart.  Wondered if anyone would be interested in receiving a presentation from them on their work.  Councillor Steady suggested Members go and have a look at their premises in the YMCA Hall.

184. TO RECEIVE THE TOWN CLERKS REPORT AND DETERMINE ACTIONS REQUIRED:

The following was agreed:
 
Councillor Russell declared a personal interest in this item. 
2.1 Agreed that the Music Festival can hold the 2011 festival on Hurst Green on the 5th, 6th and 7th August 2011.
2.2 Agreed that Bert Stock Funfair can use the Western Promenade for its fair from 17th until 25th July 2011.

Councillor Russell declared a prejudicial interest in this item and left the room whilst discussion took place..
2.3 Agreed that this would be considered in next years grants programme.

Councillor Holding then mentioned the paperwork that had been received by the office on the Reg White Memorial.
 
185. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
(a) To approve the Part B Minutes from the Council meeting held on the 20th January 2011 and confirm as a correct record.
(b) To approve the Part B Minutes from the Extra Ordinary Council meeting held on the 2nd February 2011 and confirm as a correct record.
(c) To receive the Minutes from the Finance meeting held on the 10th February 2011 and confirm the recommendations therein.
(d) To receive the Minutes from the Staff  meeting held on the 10th February 2011 and confirm the recommendations therein.
(e) Property Update
(f) Oyster Tank Road Car park