BRIGHTLINGSEA TOWN COUNCIL
Minutes of the Council Meeting held at
The Parish Hall, Victoria Place, Brightlingsea on:
Thursday 17th November 2016 7.30 p.m.
K Yallop (Mayor)
I Block (Deputy Mayor)
M Barry, J Chapman, V Chapman, D Dixon,
D Ingate, M Judson, J Russell, B Smith and G Steady
Tracey Pulford –Town Clerk
County Councillor Alan Goggin
5 Members of the Public
- APOLOGIES FOR ABSENCE: Councillor Howard.
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 20TH OCTOBER 2016 AND CONFIRM AS A CORRECT RECORD:
Councillor Smith stated that item 113 should read that the Grant Application for the Community Centre is “on hold”, as opposed to “not receive a grant this time”.
The Minutes were then accepted as a true record with the above amendment.
- MAYORS ANNOUNCEMENTS:
Copy of the Mayor’s Announcements is annexed to the Minutes. The Mayor mentioned her coffee morning at the Legion on Saturday 19th November, which is a joint coffee morning with the Rotary Club. She stated that half the proceeds would be going to her charity, the Mary Barron Chemotherapy Suite, and their share would be split between the Poppy Appeal and the Benevolent Fund.
- QUESTIONS UNDER SO9(2):
- DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
- COUNTY COUNCILLOR GOGGIN:
County Councillor reported on the following:-
- He congratulated the Town for the fabulous turnout on Sunday at the Remembrance Parade.
- Pot Hole in Church Road outside Oaklands is now fixed.
- Water on Church Hill – Received correspondence from Vine Cottage and Des Rowson about this. Essex County Council are to drill bore holes to try and find out where the water is coming from, but their opinion is that it is coming off a pond at Brightlingsea Hall. Councillor J Chapman mentioned that the pond had been filled in some years ago.
- The resurfacing in New Street is due to start on 21st November, and will cause chaos for 5-6 days.
Councillor Dixon asked if the questions raised at the September Council Meeting should go to the Local Highways Panel (LHP) or North East Essex Partnership (NEEP). County Councillor Goggin replied that the first step is to get them endorsed by the Town Council, then take to the LHP. Councillor Dixon mentioned parking restrictions in Ladysmith Avenue and Councillor Goggin suggested he fills in the form and sends it to the LHP. He said that he would endorse it, and the three TDC Councillors should also. Councillor Dixon then mentioned Gandergoose Green and the road safety issue. County Councillor Goggin replied that this should also go to the LHP. Councillor Dixon mentioned the dropped kerbs at the Hard Shelter, and that a bollard is in the way. County Councillor Goggin said that this should also be taken to the LHP.
- Had correspondence from a local resident concerning the development in Robinson Road. Councillor J Chapman replied that she had asked the Enforcement Officer of TDC to come out and inspect.
- ANPR Camera – The options are to have a fixed camera, which proves costly, a temporary camera with a van or a temporary camera fitted to existing roadside furniture.
Councillor Smith asked if the bus monitoring information was available yet. He also mentioned that on a recent bus trip to Colchester, a single decker arrived, and people had to stand all the way from Brightlingsea. He asked County Councillor Goggin to do more to get a better bus service. He stated that the County Council has a bus strategy, and if it is a commercial service, it comes under the auspices of the Traffic Commissioner. He stated that the County issues licenses, and if the monitoring information had been provided, it could have been gone through. County Councillor Goggin replied that he had not yet received this information. He stated that the buses were still picking up from outside the Brewers, however he had not received any complaints for the past two weeks. A discussion then took place.
Councillor Barry mentioned that when cars are travelling up from the Spar, towards the Kings Head – it needs a stop sign, not a give way sign, as this is an accident black spot.
County Councillor Goggin left the meeting at 8.00pm to attend the Council meeting at St Osyth.
- TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
The Payments and Accounts for the period ending October 2016 (as shown on the attached appendix) were proposed by Councillor Judson as follows:
General Account Cheque No’s 706579 – 706596 in the sum of £13,064.46 for payment.
Bank Balances – All Accounts – in the sum of £190,652.58
Employee payments paid for the month of October were £11,135.91
Seconded by Councillor Steady. Agreed.
- TO RECEIVE THE MINUTES OF THE FINANCE MEETING HELD ON 10TH NOVEMBER 2016 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:
Councillor Steady then proposed that the Minutes were accepted as a true record, and the following recommendations were agreed:
- No grant would be offered to the Co-Op Women’s guild
- The grant amounts would remain as they are, and all who receive a standing annual grant would be asked to submit a copy of their accounts, and explain how the grant is spent
- The budget for the wages would be in line with other local councils
- The budgets would be revised, as detailed.
- The councils bank accounts would be changed over from Barclays to Lloyds
- A reply is sent to TDC regarding the S106 monies for the Churchyard, stating that there is no written evidence available, everything was verbal, and that the nearby churchyards in Thorrington, Wivenhoe and Alresford have all closed
- Any proposals for S106 claims must be first agreed by the Finance committee and then ratified by full council.
- The councils Solicitors, Wilson & Co would make the necessary objection to the Land Registry before the deadline of 23rd November 2016
- The invoice from TDC for the swimming pool is not paid at the moment and the meeting with TDC officers is held within the next couple of weeks, and this forms part of our negotiations.
The Chairman then briefed members on the budget for a replacement van, and stated that the situation is now urgent. A discussion took place on the pros and cons of leasing a van or purchasing a second hand van. It was then agreed that the Grounds Manager would be asked to provide more costing’s on leasing and buying and give comparisons.
Councillor Smith then mentioned item F053 in the Finance Minutes, and that he and Councillor Ingate, as “CCC” for the Hard knew nothing about this letter from the Land Registry. He said that he understood the urgency but felt that the “CCC” should be kept informed. The Mayor apologised for not keeping them informed, and said that this would not happen again.
- TO RECEIVE QUESTIONS FROM THE PUBLIC:
There were no questions from the public.
- TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 27TH OCTOBER AND 10TH NOVEMBER 2016 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor Dixon proposed that the recommendations in the Minutes of 27th October and 10th November 2016 be agreed by Council, together with the planning decisions from Tendring District Council. Seconded by Councillor V Chapman. Agreed.
Councillor J Chapman mentioned that she had received an e-mail regarding the Homefield Developer, which she read out. Councillor Steady asked if the Council had sent in its comments into how this application was dealt with. Councillor J Chapman replied no, as she was typing up her notes on the application.
Councillor Steady then mentioned the Marina Development, and stated that the Council objected to the amended plans. He felt that this was wrong, as the Town Council did not object to the whole application. A discussion took place.
- TO RECEIVE REPORTS SUBMITTED FROM COUNCILLORS CONTACT CO-ORDINATOR’S:
Councillor V Chapman
- Received another severe weather warning for this evening.
- Comments have been made regarding the fencing which has been removed around the gabions. The stones and mesh have been removed, they could not do it in season, as they had to get a digger in to move the ballast. Councillor Yallop replied that when they removed the fencing the workers were not wearing any PPE.
- Double yellow lines in Duke Street and Nelson Street – this is a road safety issue. Pedestrians cannot be seen, and your view is blocked by parked cars. A 20mph speed limit in the New Town Area could help with this, as it would slow the traffic down. You could put the signs up on the ones where the lorry ban is. It was then agreed that double yellow lines would be pursued with the speed restrictions as an option. It was also agreed that yellow lines on one side of Station Road (left hand side and the corner) should be looked at, as parking on this road is causing a problem and the buses are having difficulty getting through.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
Nothing further to report.
- TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
Councillor Yallop – Attended a meeting on Monday night where Roger Hurst PCC was present.
Councillor J Chapman – Also attended the Environmental Working Party meeting.
Councillor Barry asked how the review on Councillors for the Tendring District will affect Brightlingsea. Councillor Steady replied that the proposal is to keep three district Councillors for Brightlingsea, but split into three wards, one Councillor in each ward. Councillor Russell stated that this item is also under the Clerks Report, and proposed that any recommendations are brought back to the next Council meeting, in time for comments to be received by 9th January 2017. Agreed.
- TO RECEIVE THE TOWN CLERK’S REPORT:
2.1 – Agreed that the council will take part in “Battle’s Over – A Nations’ Tribute” on 11th November 2018.
2.2 – The next Superfast Essex Parish Engagement Event on Wednesday 7th December 2016 – if anyone would like to attend, please let the Clerk know.
2.3 – Electoral Review of Tendring District Council – Agreed to bring this item back to the next meeting for discussion.
- MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
- Property Update
- PROPERTY UPDATE:
Brightlingsea Leisure Village – A copy of the letter from Fenn Wright was circulated to all members which detailed fee quotes in connection with the lease renewal. After discussion it was agreed that clarification would be needed on the ‘premium negotiated”. It was also agreed that the Council uses the cheapest, subject to the appropriate clarification.
Safeguarding Training – Councillor Barry informed members that the training for Safeguarding would cost £399, plus travel expenses, for up to 20 people. It was agreed that this would take place in the new year.
The Hard – The Mayor briefed members on the current situation regarding the letter from the Land Registry. A copy of a draft letter from Wilson & Co Solicitors was circulated to all Councillors. After discussion it was agreed that the letter of objection should be stronger, and Councillors Ingate and Yallop would talk to the Solicitors first thing in the morning.
Swimming Pool – Councillor J Chapman briefed members on the situation. Councillor Barry stated that the sub committee have been looking at options for next year, however they are still waiting for the figures to come through from TDC. Councillor Smith stated that the Town Council should have a Devolution Policy in place, which states that the council will consider devolution proposals from the County and District, subject to there being no financial impact of councils resources. A discussion took place.
Councillor Judson left the meeting at 9.36pm.
It was then agreed that the financial implications would be explored further, and the meeting with Officers of Tendring District Council would be held sooner rather than later.
- CLOSE OF MEETING:
There being no further business, the meeting closed at 10.05 p.m.
Date 15th December 2016