BRIGHTLINGSEA TOWN COUNCIL
Minutes of the Council Meeting held at
The Parish Hall, Victoria Place, Brightlingsea on:
Thursday 17th October 2013 at 7.30 p.m.
I Block (Mayor)
V Chapman (Deputy Mayor)
J Aldridge, J Chapman, D Dixon,
A Goggin, G Mann, C Olivier,
J Russell and G Steady
Tracey Pulford – Town Clerk
6 members of the public
The Mayor reported the sad news of the death of Bob and Sally Goodenough’s daughter, Sarah. The councils thoughts are with them at this sad time.
095. APOLOGIES FOR ABSENCE: Councillors Edey and Yallop.
The Mayor asked members if they were in agreement to move item 10 to in between 5 and 6. This was agreed.
096. TO APPROVE THE MINUTES OF THE MEETING HELD ON 19TH SEPTEMBER 2013 AND CONFIRM AS A CORRECT RECORD:
The Minutes were accepted as a true record.
097. MAYOR’S ANNOUNCMENTS:
Copy of the Mayor’s Announcements is annexed to the Minutes.
098. QUESTIONS UNDER SO 9(2):
099. DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
100. REPORT FROM HOPKINS HOMES REGARDING THE CONSULTATION HELD RE THE PROPOSED DEVELOPMENT IN ROBINSON ROAD, BRIGHTLINGSEA:
John Baines, the Planning Manager for Hopkins Homes, gave a brief update on the exhibition held at the parish Hall on the 24th September. He said that the general feedback from residents of Brightlingsea was positive, with 170 people attending. The feedback forms are due back in this week, and once the feedback has been reviewed, the scheme will be amended accordingly. He stated that Hopkins Homes will be meeting with the planners in 2-3 weeks time, and it is hoped that a planning application will be submitted at the end of the year. If Tendring District Council determine the application early summer, it is hoped that work will commence on site during spring 2015, with the first units being completed at the end of 2015/2016.
Members asked questions including planning consent, using local businessmen and un-adopted roads.
The mayor thanked Mr Baines for attending the meeting, and for holding the exhibition and giving the people of Brightlingsea the chance to have their say.
101. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
The Payments and Accounts for the period ending September 2013 (as shown on the attached appendix) were proposed by Cllr J Chapman as follows:
General Account Cheque No’s 705683 – 705701 in the sum of £11,537.38 for payment
Bank Balances – All Accounts – in the sum of £227,149.41
Employee payments paid for the month of September were £11,477.97
Seconded by Cllr Block. Agreed.
102. TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON 3RD OCTOBER 2013 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:
The Minutes were accepted as a true record, and the following recommendations were agreed:
- A second round of grants would not be advertised, but if any Councillor knew of any organisations that required grant funding, they would contact them and get an application form filled out, which would be taken to the next finance meeting to discuss.
- The Council would see how successful the procedure implemented above was, before any decisions were made.
- The Town Clerk to notify Tendring District Council that there is no change in the Special Expenses Function for 2014/2015.
- A press release would be issued stating that the annual return had been completed, and for the past 5 year no comments or recommendations have been made from the External Auditor.
- MSR spends must be spent/allocated by the 31st March 2014.
- Danny Douglas be invited to attend a meeting with the Chairman and the Vice Chairman to go through the figures.
- The money in the Improvements budget towards the electric showers is vired into the Recreation Ground budget towards the new build.
- Enquiries be made regarding the CCTV pole on the old Police Station building, to see if it is still needed. If not it could be used up the Recreation Ground to save money.
- All MSR bids for 14/15 to be received by the end of October, with Finance Meetings being held on 31st October, 14th November, 28th November (move planning to 7pm – finance at 7.30pm) and 5th December at all at 7.30 pm.
The Mayor also mentioned the December Council meeting and the need to change the date from the 12th December to the 19th. He said that the information from Tendring District Council regarding the Council Tax is not expected until the middle of December – so the meeting needs to be moved to the 19th.
Councillor Aldridge mentioned item F.090 in the finance minutes, and the meeting with Danny Douglas. She said he is available anytime fro a meeting 1st November onwards –daytime or evening. The Mayor said that this meeting would be arranged shortly.
103. TO RECEIVE QUESTIONS FROM THE PUBLIC:
These questions are annexed to the Minutes.
104. COUNTY COUNCILLOR LORD:
County Councillor Lord apologised for the Council not receiving his apologises for the last meeting. He also apologised for not attending the September meeting but he was at St Osyth Parish Council listening to a speaker on food banks.
County Councillor Lord then briefed members on the following local issues:
- Street lighting consultation
- Local Highways Panel
- Pot holes
- Youth Services Budget
A discussion took place.
105. TO RECEIVE THE MINUTES FROM THE MEETINGS HELD ON THE 19TH SEPTEMBER AND 3RD OCTOBER 2013 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor Dixon proposed that the recommendations in the Minutes of the 19th September and 3rd October 2013 be agreed by Council, together with the planning decisions from TDC. Seconded by Councillor V Chapman. Agreed.
Councillor Steady asked if the planning Committee could ask Richard Matthems of Tendring District Council to brief on the Hopkins Homes development. This was agreed.
106. CONSULTATION REGADING PART NIGHT STREET LIGHTING IN BRIGHTLINGSEA:
The Mayor briefed members that at the meeting on the 19th September the Town Council contacted Essex County Council to ask (1) that the consultation period for Tendring (and in particular Brightlingsea) is extended until the end of October 2013 (2) As the engineers already hold information on the lights which should be considered exempt from the switch over to part night lighting, we request a copy of this information as soon as possible to avoid unnecessary work (3) If implemented the situation be reviewed on a regular basis, say 6 monthly. To date no reply has been received, so where do we go from here.
After discussion it was agreed that Councillor J Chapman and the Town Clerk would put together another response to Essex County Council including the comments made at the September meeting, and also including the following:
- The lights are switched off at 1am until 5am (as many public houses and restaurants stay open until 12 midnight)
- Lights remain on in areas that have residential homes, both special needs and older peoples homes, and have frequent visitors by doctors or ambulances during the night.
The following are care/residential homes in Brightlingsea:
Futures Care Home, Church Road
Stronvar Care Home, Church Road
Oaklands Care Home, Church Road
Well House Residential Home, Chestnut Way
The Cottage, High Street
John King Court, High Street
Santiago Cottages, Lower Park Road
- The switching off of the lights should be weather dependant, i.e. remain switched on when foggy, snow and ice etc.
- Emergency premises, i.e. police station, fire station, doctors etc.
107. TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:
Further to the written reports:-
Councillor Steady highlighted the award for the Bayard Recreation Ground which is being awarded to the Town Council from the Best Kept Playing Fields Competition 2013.
Councillor V Chapman mentioned that she had hosted a table at the recent Crucial Crew event, which was very well attended.
108. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
Councillor V Chapman mentioned Jacobs Hall, and that she would like to discuss this under Part B. Agreed.
109. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
Councillor Steady spoke about the disposal of assets at Tendring District Council. He said that he had spoken to Peter Haliday about this and if/when TDC dispose of its assets, Brightlingsea Town Council may be able to acquire some of these items.
Councillor J Chapman proposed that Brightlingsea Town Council adopts a similar Reservists Policy to that of Tendring District Council, and that the Council registers with the two organisations that we are as supportive employer. Seconded by Councillor Goggin. Agreed.
Councillor Goggin highlighted the meeting held with Dr Shane Gordan, and mentioned that he was pleased to hear that Brightlingsea and the Doctors Surgery are well above the national average in statistics with the service we offer to our residents.
110. TO RECEIVE THE TOWN CLERK’S REPORT:
To note only.
111. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
(a) To receive the Part B Minutes from the Council meeting held on the 19th September 2013 and confirm as a correct record
(b) Property Update