BRIGHTLINGSEA TOWN COUNCIL
Minutes of the Council Meeting held at
The Parish Hall, Victoria Place, Brightlingsea on:
Thursday 17th March 2016 at 7.30 p.m.
J Chapman (Mayor)
K Yallop (Deputy Mayor)
M Barry, I Block, V Chapman, D Dixon,
D Ingate, M Judson, J Russell, B Smith and G Steady
Tracey Pulford –Town Clerk
11 Members of the public.
- APOLOGIES FOR ABSENCE: County Councillor Goggin and Councillor Howard.
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 18TH FEBRUARY 2016 AND CONFIRM AS A CORRECT RECORD:
The Minutes were accepted as a true record.
Councillor Steady then asked if the Council would be prepared to move the date of its June council meeting to the Wednesday night, to accommodate the Anzac Committee to hold its meeting before the Anzac Weekend Celebrations. This was agreed, provided the council chamber is free.
- MAYOR’S ANNOUNCMENTS:
Copy of the Mayor’s Announcements is annexed to the Minutes.
The Mayor mentioned that the Deputy Mayor had attended the Wivenhoe Mayors Ball as she had another function to attend. On Tuesday the Mayor, together with Councillor Block and Terry Hamilton attended the UK Power Networks Office in Ipswich, which was amazing.
- QUESTIONS UNDER SO 9(2):
- DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
- TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
The Payments and Accounts for the period ending February 2016 (as shown on the attached appendix) were proposed by Councillor Russell as follows:
General Account Cheque No’s 706366 – 706394 in the sum of £23,381.47 for payment.
Bank Balances – All Accounts – in the sum of £207,327.30
Employee payments paid for the month of February were £9,967.72.
Seconded by Councillor Dixon. Agreed.
Councillor Block stated that following the resignation of one of the town councillors, there was a cost to the rate payer of £6,955.09 for the election held in December 2015.
- MSR BUDGETS:
Councillor Block reminded members that their MSR budgets must be spent or committed by the 31st March 2016.
He then asked members if he could vire £1,100.00 from his swimming pool budget to the Mayors budget, to help with the purchase of Commemorative Coins for the Queens 90th Birthday. These coins would then be given to each child at the Infant and Junior School. This was agreed.
- TO RECEIVE QUESTIONS FROM THE PUBLIC:
These questions are annexed to the Minutes.
- TO RECEIVE THE MINUTES FROM THE PLANNING MEETINGS HELD ON THE 18TH FEBRUARY AND 3RD MARCH 2016 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor Dixon proposed that the recommendations in the Minutes of 18th February and 3rd March 2016 be agreed by Council, together with the planning decisions from Tendring District Council. The minutes of the 18th February 2016 were Seconded by Councillor V Chapman, with the minutes of the 3rd March 2016 being seconded by Councillor Russell. Agreed.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:
Councillor Dixon – Received two more letters concerning the proposed road traffic calming measures in Ladysmith Avenue/Spring Chase/Seaview Road, since the report was written. One was from a resident of Ladysmith Avenue, the other from a resident of Well Street. These will be discussed with County Councillor Goggin before proceeding further.
Councillor Ingate thanked Councillor Judson for his report on his trip round the town with the Security firm. He then asked Councillor Yallop if she was still interested going out with the Security firm. Councillor Yallop replied yes. The Mayor then informed members that another break-in had happened where the front door was kicked in. Before this, entry was through the back door, by taking the lock off. The residents whose houses were broken into could not fault the police response.
Councillor Steady – Holding a footpath meeting tomorrow evening at 7pm. All invited to attend. Councillor Yallop advised that she is at a Boat Show meeting from 6.30pm so will attend late.
Councillor J Chapman – The Brightlingsea Business Association folded last week and as it stands there is no late night shopping or Xmas lights. She has spoken to the Grounds Manager and he is happy to put up the Xmas lights, but it would be down to the individual shop keepers to put on their own timers etc. Councillor Yallop mentioned that as she is the MSR for Tourism, and Councillor Ingate is the MSR for Regeneration, she suggested that they both could work on the Late Night Shopping Event together. It was then agreed that a meeting would be set up with the shop keepers to discuss the future of the High Street and the Late Night Shopping Event. Councillor Ingate suggested that the at this meeting the shop keepers are asked for their views on paying for a security firm to patrol the town.
Councillor Steady – At a previous meeting we asked Councillor Smith for his thoughts on the MSR system. He suggested that a meeting is arranged to discuss further. The Mayor suggested that this is carried out at the informal pre-AGM meeting. Agreed.
Councillor V Chapman asked if anyone would resurrect the Business Association. Councillor J Chapman replied not at the moment, there are not enough members coming forward.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
Councillor V Chapman reported on a meeting she had attended at the EALC, where Rodney Bass was guest speaker.
Attended a Local Community Resilience Meeting where they advised that the water at Brightlingsea is excellent. This is needed for the Blue flag Status. Testing on the water starts again on 1st May.
Emergency Plan – would anyone like to help in updating the Emergency Plan? Councillor Judson offered. Agreed.
- TO RECEIVE RPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
Councillor Yallop spoke about the Anti Social Behaviour Policy, which is very complex. Once everything is sorted out, she will bring a copy to the office, and will discuss it with the Grounds Manager. Councillor Yallop also mentioned that the upgrading of the toilets on the Western Promenade was still in the budget.
Councillor Steady briefed members on the Electoral Review and that they are looking at the number of Councillors in Tendring.
- TO RECEIVE THE TOWN CLERK’S REPORT:
3.1 Councillors Russell and J Chapman both declared an interest in this item.
Carnival Association Boot Sale – Agreed they can hold their boot sale on the Western Promenade on 10th July 2016.
3.2 Public meeting re EU Referendum – The Mayor replied that a similar request had been made at Tendring District Council, however under the Local Government Act 1986 Section: 1-3 it states that no local authority may publish, or assist anyone, by any means, which appears to be designed to affect public support for a political party.
3.3 Kent and Essex Policy ANRP Schemes – Members agreed and are supportive of the installation of more ANPR cameras, with a new camera being installed at a location to the west of Harwich.
3.4 Launch of a Twinning relationship with CUINCY – After discussion it was agreed that more information would be requested before any decision could be made.
3.5 Reminder that County Councillor Goggin’s next surgery is on 29th March, 4pm-6pm at the Brightlingsea Library.
- MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
(a) To receive the Part B Minutes from the Council Meeting held on the 18th February 2016 and confirm as a correct record.
(b) To receive the Minutes from the Extra Ordinary Council Meeting held on the 10th March 2016 and confirm as a correct record.
(c) Property Update
Chair …………………… Date 21st April 2016