BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on:
Thursday 16th April 2009 at 7.30 p.m.
 
Present:
Councillors
G Steady (Mayor)
J Chapman (Deputy Mayor)
J Aldridge, M Beckwith, I Block, V Chapman,
D Dixon, A Goggin, M Holding, J Russell and K Yallop

In attendance:
Tracey Pulford –Secretary to the Town Council

The Mayor welcomed County Councillor Robinson to the meeting.
             
218. APOLOGIES FOR ABSENCE: Cllr Mann

219. TO APPROVE THE MINUTES OF THE MEETING HELD ON 19TH MARCH 2009 AND CONFIRM AS A CORRECT RECORD:

The Minutes were accepted as a true record.

220. MAYOR’S ANNOUNCEMENTS:

A copy of the Mayor’s Announcements is annexed to the Minutes. 

221. QUESTIONS UNDER SO 10(2):

None received.

222. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS:

The Mayor reminded Members to declare interests when necessary. 

223. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Accounts for the period ending March 2009 were proposed by Cllr Russell as follows:

General Account Cheque No’s 704245 – 704271 in the sum of £28,530.12 for payment
Bank Balances – All accounts – in the sum of £235,540.93
Salaries paid for the month of March were £8,054.09
Seconded by Cllr D Dixon.  Agreed.

Cllr Block mentioned the money in the Bank of Ireland Account, and that he had asked  Tracey Pulford to close this account and arrange for the money to be transferred into the  Councils Barclay Account.  A finance meeting would be arranged to discuss the best banking  arrangements for the Council.

Cllr J Chapman asked for Councils permission to release £10,000 from Capital to fund the  work on and around the War Memorial.  It was then agreed that this would go to a finance  committee for approval.

224. COUNTY COUNCILLOR ROBINSON:

County Councillor Robinson reported on the following local issues:
 
•Family Support had been unsuccessful in their bid from Essex County Council.  Officers from ECC are coming to Brightlingsea to talk to the whole committee of Family Support about this. The Mayor offered the use of the Parish Hall for the meeting to be held in, if available.  Also, Councillor Jayne Chapman would also be attending the meeting.
•Mr Dalgleish of Hurst Green had had continuous problems with the Hurst Green Garage with pollution and noise.  This needs to be taken up with TDC Environmental Services, and have spoken to the Pollution Officer who will get back to him.  Unfortunately Essex County Council have no powers to deal with this.

225. TO RECEIVE QUESTIONS FROM THE PUBLIC:

Gary Scott made a comment about the Hurst Green Garage issue.  The Enforcement Department of Tendring would be able to help on controlling the timing issues, not Environmental Services. You should contact Dick Fletcher, Alan Rushbridge or Jan Osborne.

226. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 19TH MARCH AND 2ND APRIL AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
 
Cllr Dixon proposed that the recommendations in the Minutes of the 19th March and 2nd April 2009 be agreed by Council, together with the planning decisions from TDC.  Seconded by Cllr Block.

It was agreed that the next meeting re: Strangers Corner would be attended by the three  Tendring Councillors, and also Cllr J Chapman.
 
227. TENDRING DISTRICT LOCAL DEVELOPMENT FRAMEWORK:

The Mayor briefed on the exhibition held at the Community Centre, and that the feedback  from the TDC officers was that it was the best attended in the area, also with District and  Town Councillors.

A meeting was arranged to formulate the Councils response on the LDF for Thursday 23rd April at 6.30pm.

228. RCCE – TOWN PLAN – UPDATE FROM CLLR V CHAPMAN:

Cllr V Chapman thanked everyone for attending, and that a meeting is being arranged for an  enlarged steering group later this month to discuss the questionnaire.  Will report back further at the next meeting.

229. TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:
Further to the written reports:- 
 
Cllr M Beckwith – Tendring District Council are installing a sign at the Hard giving directions to the new toilet block.

Cllr V Chapman – The Swimming Pool Café was broken into, there has been a beach hut fire.

CCTV – Cllr Chapman spoke about the quotation for the CCTV, and that the three Tendring Councillors were using the balance of their 08/09 money to help with the shortfall.  Cllr Block mentioned that he had had a look at the three bids received, and this one quotation was the most favourable.  £10,000 would be made available from Capital; however there is still a shortfall of £4,500.  After discussion it was agreed that the CCTV system would be ordered and that if anyone was caught vandalising anything, BTC would prosecute.

Cllr Goggin – Had the 1st InTend meeting today.  InTend is just a portal – a facility and way of getting to grant money.  It is up to each organisation, group etc to come up with the project idea and make contact with InTend to look at it.

Web-Site – Meetings have been attended by Cllr Yallop, Tracey Pulford and Darren Barrenger and a decision has been made on who the Council will be using to set up the web-site.

Cllr Holding – The footpath behind Chapel Road is going to be resurfaced.  The footpath between Brightlingsea and Thorrington will have a full span bridge erected on it.

Cllr Steady mentioned on behalf of Cllr Man that TDC are going to fund the resurfacing of the Swimming Pool, and the work will start on the 5th May.

Cllr Yallop – After the last Council Meeting it was put to me that I did not declare and interest in Brightlingsea in Bloom – I would like to draw Members attention that I did declare an interest as my mother is Chairman of Brightlingsea in Bloom (please also see minutes).  This was not, however, an official complaint.

230. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
Further to the written reports:- 

Cllr Goggin – Cllr J Chapman has been invited to attend the next meeting at the Colne  School, with Terry Doherty.  The School has held its hand up that they have submitted old  paperwork, and will now be going back to stage one of the planning process.  They need to  meet with everybody.

Cllr J Chapman – Due to meet with the Police next week.
A discussion then took place on the possibility of installing a set of stocks in Victoria Place.  A vote was taken: for: 6, against: 5; this would be looked into further.

231. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
 
Nothing further to add. 

232. TO RECEIVE THE SECRETARY’S REPORT: 

Noted.

233. PART ‘B’

MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH SECTION 100a (4) OF THE LOCAL GOVERNMENT ACT 1972 – TO DISCUSS THE FOLLOWING:
(A) TO RECEIVE THE MINUTES OF THE PART B MEETING HELD ON THE 19TH MARCH 2009 AND CONFIRM AS A CORRECT RECORD
(B) PROPERTY UPDATE
(C) UPDATE ON OFFICE ADMINISTRATION/SECURITY

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Site designed and maintained by Big Red Web Design. Webmaster.