BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 16th February 2012 at 7.30 p.m.

Present:
Councillors
J Russell (Mayor)
K Yallop (Deputy Mayor)
J Aldridge, I Block, J Chapman, V Chapman,
D Dixon, A Goggin, G Mann,
C Olivier and G Steady

In attendance:
Tracey Pulford –Town Clerk
County Councillor Derek Robinson (until 7.58 pm)
9 Members of the public

Before  the meeting started, prayers were led by Gordan Kuphal.
 
173. APOLOGIES FOR ABSENCE: Councillor Edey.

174. TO APPROVE THE MINUTES OF THE MEETING HELD ON 19TH JANUARY 2012 AND CONFIRM AS A CORRECT RECORD:

The Minutes were accepted as a true record.

175. MAYOR’S ANNOUNCMENTS:

The Mayor reported on the following:

20th January – Attended the Junior School Council Meeting with Councillor Yallop.  We were impressed by the wide knowledge the children displayed.
24th January – Attended the Regatta meeting with many other representatives from around the town.
29th January – Attended Councillor Manns Birthday celebrations, with other Councillors and staff.
4th February was the Council annual meal.  We all paid £15.00 for an extraordinarily good meal at the Yachtsman’s. 

The Mayor then reminded members that the Alresford Civic Service is being held  this Sunday at 11am – if anyone can attend.  Unfortunately she cannot attend as she is attending the Mayor of Havering Civic Service.

176. QUESTIONS UNDER SO 9(2):

None received.

177. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS:

The Mayor reminded Members to declare interests when necessary.

178. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Payments and Accounts for the period ending January 2012 (as shown on the attached appendix) were proposed by Cllr Goggin as follows:

General Account Cheque No’s 705141 – 705163 in the sum of £16,071.54 for payment

Bank Balances – All Accounts – in the sum of £272,893.21
Employee payments paid for the month of January were £10,079.62

Seconded by Cllr Steady.  Agreed.

179. TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON 13TH FEBRUARY 2012 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:

Councillor Block recommended that the Minutes of the meeting held on the 13th February 2012 be accepted as a true record with the following recommendations:

• That Darren Barrenger is retained to look at and become the councils Grant Finder and any successful application is subject to a 2.5% management fee, which will be re-invested into a local organisation of his choice. 

A vote was taken – for – 10, 1 abstention.  Agreed.

Councillor Goggin mentioned that he and the Town Clerk sat on the ECC Big Society Fund allocation panel the other week, applications had been received totalling £318,000 but there was only £66,000 in the pot.  Alresford, St Osyth, Wrabness etc. were all successful in obtaining grants. 

180. COUNTY COUNCILLOR ROBINSON:

County Councillor Robinson reported on various issues including:

• The County budget of 2.14 billion
• Ringwood Jacobs new contract costing 1billion for 10 years
• A local highways panel is to be set up, however they are still setting up terms of reference etc.  This should be up and running  by the end of March.
• There are still concerns regarding getting through to Essex County Council by phone, and getting contacts/names.  This has been discussed with the Cabinet members.
• The early and last bus subsidiary finishes in August, and tenders are going out in the next couple of months.  The current costs per passenger journey is still value for money.

Members then asked County Councillor Robinson various questions.

County Councillor Robinson left the meeting at 7.58 pm.

181.  TO RECEIVE QUESTIONS FROM THE PUBLIC:

These questions are annexed to the Minutes.

182. EMERGENCY PLAN:

Councillor Yallop reported that she had met with Officers of Tendring District Council on 31st January.  They went through what they do, how the plan works, and what is expected from our plan etc.  Once our plan has been drafted it is sent over to TDC for them to look at. 
One of the 1st things we look for is a resting place  if the power down for 12 hours.  It was a good meeting, and went on for two hours.
 
Councillor J Chapman mentioned that everyone should have an old fashioned push in phone.  The council office does not have one but she will arrange to get one.  Mobile phone also go out of action if there is a power cut.
Councillor V Chapman asked for a choice of dates for next meeting, if possible. 

Councillor Janet Aldridge mentioned the ‘grab bags’ and that copies of all documentation should be included in this bag, i.e. copies of a chainsaw license etc, so if needed, these people can be used in an emergency.

Councillor Yallop said that once the plan has been agreed a copy will go to everyone. 

183. TOWN PLAN:

Councillor V Chapman reported that completed plan has several action points to go through.  She will leave a folder at the Parish Hall for all to have a look at. 

184. COLNE HOUSING SOCIETY:

The Mayor mentioned that at the last meetings members thought the Council had nomination rights for Santiago Almshouses, and read out a letter dated 2nd February 1998, as follows:

 “This letter seeks to record our commitment to the concept of working together with your council in the administration of this Almshouse Trust by confirming the concern of the Trustee to give your 3 nominated Town Councillors full opportunity to participate in the selection process of the appointment of prospective new residents both in respect of the initial appointments and also in respect of subsequent vacancies as they occur pursuant to the obligations of the Trustee as directed by the scheme of the Charity Commission.”
 
It was therefore agreed that the Town Clerk writes to Colne Housing enclosing a copy of this letter.

185. SEALING OF THE LEASE RELATING TO 4TH BRIGHTLINGSEA SCOUT GR0OP OF THE SCOUT ASSOCIATION:

The lease for the Scout Group was signed and sealed by the Mayor and countersigned by the Town Clerk.

186. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 26TH  JANUARY AND 9TH FEBRUARY 2012 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor Dixon proposed that the recommendations in the Minutes of 26th January and 9th February 2012 be agreed by Council, together with the planning decisions from TDC.  Seconded by Councillor Ian Block.  Agreed. 

187. TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL  RESPONSIBILITIES:
Further to the written reports:- 

Councillor Janet Aldridge – Nothing to report.

Councillor Ian Block – Appointed Darren Barrenger as Grant Finder.

Councillor Jayne  Chapman –  Martins Farm –Essex County Council were never going to change decision.  Have a copy of the minute from the Economic Development, Environment and Highways Policy and Scrutiny Committee dated 16th February 2012.  If anyone wants a copy, please ask the Town Clerk. 

Councillor Vivien Chapman – The concrete flooring for the Memorial bench went in today.  The Grounds Team are hoping to finish off the fencing around Pawsons Playground today.

Councillor Elizabeth Edey –  Nothing further to add.

Councillor Alan Goggin  – Eastern Waste Disposal are delighted with the response from Chronicle advert, and as a result are going ahead with this scheme.  They are purchasing a new vehicle and creating two new jobs. They have asked if the Town Council would give some support in the promotion of it.  Have looked at the TDC Big Society Fund – and they may be able to help with promotion costs, i.e. printing etc., however need permission to put in an application on behalf of the Town Council approving the green waste initiative.  Agreed.
 
Councillor Graham Mann –  Nothing further to add.

Councillor Goggin asked about the e-mails that have ben sent, regarding the spending of the money which is unspent at the pool.  He stated that so far the work carried out is mechanical work, no major improvements have taken place. 

After discussion Councillor Yallop stated that if there is 23m to revive seafronts, we should be tapping into it.

Councillor Graham Steady – Lower Park Recreation Ground – aware of a situation of games being called off with the Rugby Club.  I have had a request from Colin Gould, Chairman of the Rugby Club to hold fire on making a reply as this is now an Internal matter and we should allow them to sort out the problems internally.

Councillor Karen Yallop – A recent article in the newspaper stated that Brightlingsea gets forgotten about.  Unfortunately this comment came from the Motel, and they have not advertised in town guide this year.  This guide is sent to all TIC centres and given out at the Tourism & Leisure Show next week.  The article is quite hard on restaurants in the town, the  Yachtsman last week was fantastic.  We are still getting tourists to the town all through the year.

Jubilee – Have extended the marquee as we are now up to 180 guests, with all tickets sold out, and a waiting list.  On the Sunday most of the bands have been sorted.  Have been advised this evening that we can not have the beacon on top of All Saints Church, The Diocese said no.  I would hope that most Councillors are available on Sunday to help out, and take part in the Procession.  The response from other organisations in the town has been fantastic.  A PR Company is to do a story for the Big Lunch, who also said that the festivities being organised sound amazing.  A photo of committee gone off, we are promoting the town.

188. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

Alan Goggin –If anyone wants to visit the new building at Strangers Corner please let me know. 

Vivien Chapman – Reported on the meeting that she and councillor Dixon had attended..

Graham Steady – Nothing further to add.

189. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

Jayne Chapman – Nothing further to add.

Alan Goggin – Spoke about the Budget that was agreed at Tendring District Council.

Graham Steady – Nothing further to add.
  
190. TO RECEIVE THE TOWN CLERK’S REPORT: 

2.1 Energise Youth Festival – Permission was granted for the Energise Youth Festival to hold its 2012 festival on the Western Promenade on Saturday 30th June 2012.  Copies of public liability insurance documents, events licence etc. to be given to the Town Council before the event.  Copies of last years accounts and an up to date business plan is still required.

2.2 Brightlingsea Free Music Festival –Permission was granted for the Music Festival to hold a fund raising event in the Millennium Gardens on Sunday 15thJuly 2012, with a barbeque, and live gentle music.  Copies of necessary insurance documents to be requested.

Cllr Goggin, J Chapman, D Dixon, K Yallop and Block all declared a personal interest in the following item:

2.3 Cinque Port Liberty –Permission was granted for the Cinque Port Liberty to plant a native English Oak on Hurst Green, where the Horse Chestnut was cut down last year, at the top side of the Green opposite the end of Link Road.

191. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
(a) To receive the Part B Minutes from the Council Meeting held on the 17th November  2011 and confirm the recommendations therein.
(b) Property Update