Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 16th October 2014 at 7.30 p.m.

 

Present:

Councillors

V Chapman (Mayor)

J Chapman (Deputy Mayor)

J Aldridge, I Block, D Dixon, E Edey, A Goggin,

G Mann, C Olivier and G Steady

 

In attendance:

Tracey Pulford –Town Clerk

6 Members of the public.

 

Before the meeting started, Prayers were led by Sandie Hicks.

 

  1. APOLOGIES FOR ABSENCE: Councillor Russell and Yallop.

 

  1. TO APPROVE THE MINUTES OF THE MEETING HELD ON 18TH SEPTEMBER 2014 AND CONFIRM AS A CORRECT RECORD:

 

The Minutes were then accepted as a true record.

 

  1. MAYOR’S ANNOUNCMENTS:

Copy of the Mayor’s Announcements is annexed to the Minutes.

The Mayor also mentioned the following:

  • Thanked all who attended the Joint Civic Service.
  • There was a major incident in the town today. Two other incidents have taken place recently, one is the thefts at the allotments, and the other with the car incident in the YMCA car park.
  • The Police meeting that was due to take place on Monday has been postponed. If anyone has any concerns please do come along to the meeting, when it has been rescheduled.
  • Attended an EALC training session this week. They are changing the criteria for Councils to become a ‘Quality Council’.
  • The Town Clerk and I recently attended a Social Media Course at the EALC.
  • The Dementia Cafe has been re-launched at the Community Centre. It is to be held on the 2nd Monday of the month.

QUESTIONS UNDER SO 9(2):

None received.

DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

The Mayor reminded Members to declare interests when necessary.

  1. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Payments and Accounts for the period ending September 2014 (as shown on the attached appendix) were proposed by Cllr Goggin as follows:

 

General Account Cheque No’s 705977 – 705996 in the sum of £6,331.47 for payment.

Bank Balances – All Accounts – in the sum of £203,443.81

Employee payments paid for the month of September were £9,348.84

Seconded by Cllr V Chapman. Agreed.

Questions were asked on the following:

  • Repairs to the Mobility whirl – what happened? Councillor V Chapman replied that the doors would not open so children in wheelchairs could not access the piece of equipment.
  • Civic Service – is the cost of this being split with the Cinque Port Liberty? Councillor V Chapman replied yes.

 

Councillor Goggin then mentioned the banking problem in the town and that the Council has a problem accessing petty cash. He has spoken with Councillor Block and has asked the Finance Committee to look at an alternative system for petty cash. A discussion took place.

 

  1. TO RECEIVE QUESTIONS FROM THE PUBLIC:

These questions are annexed to the Minutes.

The Mayor welcomed and congratulated Councillor Goggin on his new appointment to Essex County Council.

 

  1. COUNTY COUNCILLOR GOGGIN:

County Councillor Goggin reported that he was inducted on Monday, and attended his first Council meeting on Tuesday. He had hoped they would be talking about airports and motorways, but the agenda was full of pot holes, lights, fuel poverty and councillors free meals.

He stated that prior to the election the Chairman, Vice Chairman, Leader and Deputy Leader of Essex County Council were all in Brightlingsea and pot holes was the biggest issue raised.

Councillor Goggin mentioned that as our Town Council meetings clash with the Council meeting at St Osyth, he has agreed to attend their full planning meeting on a Tuesday so he can remain at the Brightlingsea meeting. This will be for a 3 month trial period.

Councillor Aldridge congratulated Councillor Goggin on his appointment to Essex County Council. She stated that oil and water do not mix – some pot holes were filled in on the rainiest day you could imagine and the holes were full of water when the tarmac was put in – the repairs will not last. Can you follow this up? Councillor Goggin replied yes. He also stated that he had asked the Clerk if a file can set up for pot holes, and was informed that one already exists. He stated that the roads and pavements are categorised into A, B and C categories, and all pot holes in the major roads have now been repaired, and they are now working on roads in categories B and C.

TO RECEIVE THE MINUTES FROM THE MEETINGS HELD ON THE 18TH SEPTEMBER AND 2ND OCTOBER 2014 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor Dixon proposed that the recommendations in the Minutes of the 18th September and 2nd October 2014 be agreed by Council, together with the planning decisions from Tendring District Council. Seconded by Councillor Block. Agreed.

TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:

Further to the written reports:-

Councillor Mann – Councillor Goggin and I had a good meeting with Mike Carran of TDC, where many issues were discussed. A discussion took place. Councillor Goggin then gave out a set of figures from TDC headed ‘Sports Facilities Performance’ and it was agreed that members take these away to read.

Councillor V Chapman – The new gate on the grass car park has been delayed. Also the sign on the gate which states ‘free car park October-April’ will not be put back up when the new signs are installed.

A hole has appeared near to the beach huts. After investigation it appears that the pipe to the sluices has cracked. Tendring District Council have agreed to repair it on our behalf.

Councillor J Chapman then read out the following e-mail from Councillor Yallop in her absence.

“Social Media – I have to say how disappointed I am that no one came back to me regarding putting a statement onto Spotted Brightlingsea, on what the council, Jayne and the Business Association have been doing with the banks and the situation we find ourselves in. As I use social media everyday for my business I understand what a great tool this is and perhaps there are some councillors that do not quite understand the power of social media. It only needs a statement with facts, we don’t get into a debate, and at lease the people of the Town will know we have been working on this. Can I also remind Councillors that we agreed we would use social media to inform people. To date spotted has 3,777 likes and that is not counting how many people can have a look without liking the page. Word will get round a lot quicker this way than any other form. We have just sent Councillor V Chapman and the Town Clerk on a course on social media at the taxpayers expense, so why would we do this unless we are going to use social media?”

Councillor Steady replied that he did contact Councillor Yallop to put a comment on Spotted and that the Council did agree Councillor Yallop would look after social media for the Council. The Mayor replied that social media is good if it used in the correct manner.

 

  1. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

There was nothing further to add.

TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

There was nothing further to add.

TO RECEIVE THE TOWN CLERK’S REPORT:

2.1      Proposed Naming and Numbering – New Road and Dwellings – Land off Red Barn Road, Brightlingsea – Members felt that it is a bad idea to have various tags on thoroughfares as it causes confusion, and it is much better if they chose a name totally different. One name suggested was Astralux Close.

100. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:

(A) TO RECEIVE THE PART B MINUTES FROM THE COUNCIL MEETING HELD ON THE 18TH SEPTEMBER 2014 AND CONFIRM AS A CORRECT RECORD.

(B) PROPERTY UPDATE

(C) CHANNELS OF COMMUNICATION