Minutes of the Annual General Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 16th May 2019 at 7.30 p.m.
B Smith (Mayor)
G Steady (Deputy Mayor)
M Barry, M Beckett, I Block, J Carr, J Chapman,
G Chasney, J Howard, M Judson and C MacGregor,
Julie Crittenden – Administration Assistant
Tracey Pulford –Town Clerk
County Councillor Alan Goggin
19 Members of the public.
The Mayor welcomed everyone to the meeting, and introduced the new Councillors: Mike Beckett, John Carr, Graham Chasney, Caroline MacGregor and returning Councillor Ian Block. He then wished Councillor Jayne Chapman a Happy Birthday, and a round of applause was given to her.
Councillor Smith then went on to thank all those people who had given him support, in all sorts of ways, over the past year. He said that he has had a fantastic year, been to some interesting places and events, and the year has just flown by. He gave thanks to everyone.
He then moved onto Agenda Item 1 – Election of Mayor for the forthcoming year.
- ELECTION OF TOWN MAYOR FOR 2019-2020
Councillor Smith nominated Councillor Steady as Town Mayor of Brightlingsea Town Council. This nomination was seconded by Councillor Chapman.
The retiring Mayor asked for further nominations.
Councillor Judson proposed himself as Mayor. As no Councillor seconded this proposal, the proposal fell.
A vote was then taken on Councillor Smith’s proposal. For: 10, Abstention: 1. Agreed.
Councillor Steady was duly elected as Town Mayor.
- INSTALLATION OF TOWN MAYOR – DECLARATION OF ACCEPTANCE OF OFFICER:
Councillor Steady read and signed the Declaration of Office as Town Mayor; the Town Clerk countersigned the Declaration.
The newly installed Mayor then thanked Councillor Smith for all his hard work over the past year, all his fellow members for their support and wished the new members every success in their tenure as Town Councillors.
- APPOINTMENT OF DEPUTY MAYOR FOR 2019-2020:
There was one nomination for Deputy Mayor as follows:
Councillor Chapman, proposed by Councillor Block, seconded by Councillor Howard. A vote was taken. Agreed.
As there were no further nominations Councillor Chapman was duly elected as Deputy Mayor.
- APOLOGIES FOR ABSENCE: None received.
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 18TH APRIL 2019 AND CONFIRM AS A CORRECT RECORD:
Councillor Barry proposed that the Minutes of the meeting held on the 18th April 2019 were accepted as a true record. Seconded by Councillor Howard. Agreed.
- DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
- APPOINTMENTS OF COMMITTEES / COUNTY CONTACT AND COORDINATOR / REPRESENTATIVES ON OUTSIDE BODIES, AS PER STANDING ORDERS:
Councillor Smith proposed that the Finance & Property Committee consists of Councillor Block as Chairman, Councillor Beckett as Vice Chairman, and members Barry, Carr, Howard, Smith and Steady. Seconded by Councillor Howard. Agreed.
Councillor Smith proposed that the Staff Committee consists of:
Councillor Chapman as Chairman, Councillor Barry as Vice Chairman, and members Councillors Carr, Chasney, Howard, Judson and MacGregor. Seconded by Councillor Carr. Agreed
Councillor Chapman proposed that the Planning Committee consists of: Councillor Smith as Chairman, Councillor Chapman as Vice Chairman, and members Councillors Block, Carr, Chasney, Howard and Judson. Seconded by Councillor Howard. Agreed
Councillor Contact and Coordinator’s:
Councillor Block proposed as follows:
- Amenity Areas & Open Spaces – Councillor Steady
- Western Promenade – Councillors Block and Howard
- Swimming Pool – Councillor Barry
- Youth & Services for Children – Councillors Howard and MacGregor
- Footpaths and Allotments – Councillor Steady
- Tourism & Communication – Councillor Chasney
- Welfare and Services for the Elderly – Councillor J Chapman
- Hard & Harbour – Councillors Carr, Chasney and Smith
- Transport & Highways – Councillors Beckett and Judson
- Regeneration – Councillor Chapman
Seconded by Councillor Chapman. Agreed
Councillor Judson stated that before he confirmed his CCC, he wished to liaise with Councillor Beckett.
Members Appointed as Representatives on Outside Bodies:
Councillor Beckett proposed as follows:
- Essex Association of Local Council – To be determined as and when
- Tendring Association of Local Councils – Councillor Beckett
- Colne Smack Preservation Society – Councillors Carr, Chasney and Smith
- C.C.G. – Councillor MacGregor
- Colne Estuary Partnership – Councillors Carr, Chasney and Smith
- Local Police Liaison – Councillor Chapman
- Churchyard Committee – Councillors Howard and MacGregor
Seconded by Councillor Chasney. Agreed
Safeguarding Officers – Councillor Chapman proposed Councillors Barry and MacGregor. Seconded by Councillor Howard. Agreed.
Emergency Plan – Councillor MacGregor proposed Councillors Howard and Chapman. Seconded by Councillor Barry. Agreed.
Springmead Trust – Councillor Block proposed Councillors Beckett, Block, Carr, Chasney, Howard, Judson, MacGregor, Smith and Steady. Seconded by Councillor Howard. Agreed.
The Mayor then went on to inform members that the Western Promenade had again maintained the Blue Flag for its beach.
He then asked Councillor Smith for an update on the Planning Committee. Councillor Smith informed members that the Town Council is a Statutory Consultee in the planning process and that planning is determined by the District Council, and Essex County Council for Minerals. However additionally it has been suggested that the planning committee should carry a wider brief with regards to environmental and planning policy issues; look again at the Town Plan; look at the ownership of the assets of the Town Council, and the best way they can be used, and the management of them. He stated that it is not his intention when there is only one minor application to call an actual meeting, however all members of the committee will be circulated with the necessary information.
Councillor Carr then gave a short report on the Harbour. He mentioned that:
- The SuFuse funding did not happen, however the Brightlingsea Harbour Commissioners are going ahead with their projects; one is the dedicated ferry boardwalk at St Osyth and the visitors pontoon dedicated for the visiting yachtsman. The Sailing Club are also going ahead with their project – a dedicated viewing platform, stand and race office.
- The Harbour Front of Office Staff continue to act as ambassadors to the town and try to direct visiting yachtsman to the High Street.
- The Oyster purification is on hold at the moment, due to the illness of Richard Hayward.
- We are hoping for a bumper summer.
- TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
Due to the year end and start of the new financial year, it has not been possible to prepare the end of April 2019 Statement. This will be presented at the next Council Meeting.
Councillor Barry then proposed the following cheques which were drawn as follows:
General Account – Cheques No 707314 – 707341 the sum of £31,741.46.
Seconded by Councillor Chapman. Agreed.
- COUNTY COUNCILLOR GOGGIN:
A copy of the report from County Councillor Goggin, which was circulated at the Statutory Town Meeting, had been circulated to all members.
County Councillor Goggin congratulated Councillor Steady and Councillor Chapman on their election as Town Mayor and Deputy Mayor. He also congratulated those who were successful in being elected onto Tendring District Council.
County Councillor Goggin briefed on the following:-
- Re-reported to him is the light in Victoria Place by the Bus Shelter.
- At the Full Council meeting there were two debates – one on the Environment and one about Fox Hunting on County land.
- Had an experiment last evening, where the new Councillors from Brightlingsea, St Osyth, Great Bentley and Alresford attended a meeting to run through what Essex County Council are doing. He thanked the Town Council for use of the room.
- Liaising with Councillor Chapman about Well House.
- Attended the public meeting with the Police. Disappointed with the low numbers of public who attended, however he has asked the Police to bring him up to date with the possibility of number plate recognition. Unfortunately most people at that meeting seem to be in favour, however two members of the public were totally opposed to it.
- Been involved with some residents who received parking tickets from the Parking Partnership by Strangers Corner. These tickets are being rescinded.
- There is a consultation taking place re: bus passes and Park and Ride. It is only to do with Park and Ride use.
- Holding monthly clinic at the Library on 21st May from 4pm until 6pm.
- Attended the TDC Chairman’s Service on Sunday.
The Mayor then asked if any Councillors had any questions for County Councillor Goggin.
Councillor Chapman asked about the Library. She said that she understood that many letters and petitions have gone in, and had asked if County Councillor Goggin could try and find out how many had come from Brightlingsea. She stated that she understood that there is one registered interest form somebody in Brightlingsea and wondered if he knew who it was. She said that the Council chose not to register an interest as they felt it played into ECC’s hands, if there is a register of interest it was too easy for Essex County to say ‘actually there is somebody else that will do it’. We were a little disappointed to find out there was a registered interest. County Councillor Goggin replied that he understands and accepts that. He stated that the results of the consultation have not yet been brought out, and he has a meeting with Sue Barker next week, who is the Portfolio Holder, to specifically discuss Brightlingsea and the other areas. He said that it is no secret, the register of interest is from the Community Centre. Councillor Ben Smith declared an interest as a Trustee of the Community Centre.
Councillor Howard – Going back to the Number Plate Recognition, you stated that some people did not want it. Did they say why? Councillor Carr stated that he also attended the meeting and it was two Brightlingsea residents who felt it was an intrusion on their privacy.
Councillor Smith – You mentioned at the full council meeting that a debate took place on the Environment. Was anything mentioned about fast charges for electric cars, and whether the County’s Policy under Climate Change would consider any provision for a fast charger? County Councillor Goggin replied that the bulk of the debate was around (1) trying to make developers, who are going to develop houses, make sure under S106, they pay some money; and (2) businesses to try and approach businesses and see if there was a way of persuading them. At this moment in time, fast chargers are being discussed, and he will advise on the outcome once known.
Councillor Judson said couldn’t the Co-Op be persuaded to put in a fast charger at the Petrol Station? County Councillor Goggin replied that they have their Board Meeting tonight and he is sure someone will ask the question.
The Mayor then asked if any members of the public had any questions for County Councillor Goggin.
Q1) To put the record straight, at the coffee with Cops, the two members of the public to which I was one of them, fully support the ANPR.
Q2) At the March Meeting, the Council pointed me in the direction of the web-site to report a street light which was out. I went home, reported it, however two months later nothing happened. County Councillor Goggin replied that he will look into this tomorrow – the light being outside 132 Tower Street.
Q3) Can you find out which Essex County Councillor is on the North Essex Parking Partnership and what is their actual function? County Councillor Goggin replied that any of the Tendring District Councillors can answer this. Councillor Steady replied that the Annual Meeting for Tendring District Council is not until the 28th May.
Q4) Can you please clarify the planning discussion you had earlier – what is going to happen and what is not going to happen? Councillor Smith replied that the Town Council are a statutory consultee, and our comments are given to Tendring District Council. Additional to that is to look at planning in a more positive form, on such things as the Environment etc. The Mayor suggested that Councillor Smith meets with the resident after the meeting to discus further.
Q5) In 2018 there was an amount of £420m allocated to local authorities for pot hole repairs. Can you tell us how much of this was received by Essex County Council and is that part of the £176m in the budget for road maintenance for this year? County Councillor Goggin replied that he would find out.
County Councillor Goggin then informed members that there is an initiative by Essex County Council to do a Footway Repair Programme, and each member of Essex County Council have been given up to 5 specific footways for works to be carried out on. He then asked the Council to make a decision on which footways need work carried out to them, and to let him know as soon as possible.
011 TO RECEIVE QUESTIONS FROM THE PUBLIC:
These questions are annexed to the Minutes.
County Councillor Goggin left the meeting to attend the Council Meeting at St Osyth.
- TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 18TH APRIL AND 2ND MAY 2019 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor Smith proposed that the recommendations in the Minutes of 18th April and 2nd May 2019 be agreed by Council, together with the planning decisions from TDC. Seconded by Councillor Howard. Agreed.
- TOWN COUNCIL VACANCY:
The Mayor briefed members that as the election for Brightlingsea was ‘uncontested’ and one vacancy still remains on the Town Council, this position may be filled by co-option. He stated that discussions had taken place with Tendring District Council, and although they have the powers to support good governance they do not wish to wilfully intervene in the operation of a Parish/Town Council. He then suggested that this issue is discussed again in two months time, and if we feel the need to co-opt an extra member, then we can do so. A discussion took place.
Councillor Steady then proposed that the situation is reviewed in 2 months, seconded by Councillor Block. A vote was taken: For: 9; Abstention: 2. Agreed.
- OPERATION QUASAR:
Councillor J Chapman briefed members on Operation Quasar. She stated that this was a project, funded in three ways – Brightlingsea Town Council, Tendring District Council and the Police. This meant that extra Police Officers could come into the Town at various times, giving extra Police walking the beat. There is a small amount of money left, and they are asking if we would be prepared to fund again, during June, July, August and September. Councillor Steady stated that the Police are also asking about cover for the Carnival, which is in June. He stated that the extra funding should be discussed at the next Finance Committee. A discussion took place.
Councillor Chapman then proposed that the council asks the Police to use the money left over, to cover the Carnival. Seconded by Councillor Smith. Agreed.
- TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
Nothing further to report.
- BTC SCHEDULE OF MEETINGS – JUNE 2019 – MAY 2020 (COUNCIL AND PLANNING):
Members agreed the list of meetings, as already circulated, from June 2019 – May 2020
- CLOSE OF MEETING:
There being no further business, the meeting closed at 20.19 p.m.
The Mayor invited all Councillors and members of the public to stay for a drink and nibbles.