BRIGHTLINGSEA TOWN COUNCIL
Minutes of the Council Meeting held at
The Parish Hall, Victoria Place, Brightlingsea on:
Thursday 16th March 2017 at 7.30 p.m.
K Yallop (Mayor)
I Block (Deputy Mayor)
M Barry, J Chapman, V Chapman, J Howard,
D Ingate, M Judson, J Russell, B Smith and G Steady
County Councillor Alan GogginTracey Pulford –Town Clerk
15 Members of the public
- APOLOGIES FOR ABSENCE: Councillor Dixon.
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 16TH FEBRUARY 2017 AND CONFIRM AS A CORRECT RECORD:
The Minutes were accepted as a true record.
- MAYORS ANNOUNCEMENTS:
Copy of the Mayor’s Announcements is annexed to the Minutes.
The Mentioned the Fly the Flag for the Commonwealth event which took place on Monday 13th March, and gave thanks for the Colne Community School and the Brightlingsea Junior School for attending.
- QUESTIONS UNDER SO9(2):
- DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
- COUNTY COUNCILLOR GOGGIN:
County Councillor Goggin mentioned the following:-
- Resurfacing of Moverons Lane has taken place.
- New Street – had correspondence with Councillor Barry over this. All residents of New Street should now have received a letter from Ringway Jacobs. It states that remedial works to the road will take place in the first week of April 2017, with a follow up visit shortly afterwards to complete the resurfacing.
- The next Highways Panel meeting is on 23rd March 2017 from 5pm until 7pm.
- Received several phone calls regarding Regent Road and other roads in the Town. They are filling in the pot holes and drains, in advance of top dressing. Some top dressing is to take place in August/September, and some during 2018. The general feeling is that the residents are happy with Regent Road, but there is a huge problem with Bellfield Avenue.
- There have been comments made about Ladysmith Avenue and speeding. Can I refer you to the speed watch system. Frinton and Walton have just introduced a speed watch system.
- Currently sit on the Peoples and Family committee. Will send out a copy of the Annual Summary of School performances document.
Councillor Ingate asked if there was a procedure for putting in a new bus route in the town, and does Essex County Council have anything to do with that. County Councillor Goggin replied no, Essex County Council are only involved if the route is subsidised. Where the service is not subsidised the route is commercial. Councillor Smith stated that the Traffic Commissioners regulate the services and all stops are provided by the County Council.
Councillor Steady – Bellfield Avenue – Have already put in forms for this. However the grass verges lends its self to take them out, and make them parking bays. Will ask Councillors Dixon and Judson to look into this and liaise with County Councillor Goggin, to put to the Highways Panel as a suggestion. County Councillor Goggin said that the Local Highways Panel deals with anything new, and suggested that this is put in to see what response is given.
Councillor Judson stated he is concerned as he has seen a Horizon bus pick up from outside Tesco. Councillor Russell mentioned that the Horizon service is a school bus, and picks up people it knows.
The Mayor then asked if any members of the public had any questions for County Councillor Goggin. There were none.
County Councillor Goggin left the meeting at 7.50pm to attend the Council meeting at St Osyth.
- TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
The Payments and Accounts for the period ending February 2017 (as shown on the attached appendix) were proposed by Councillor Russell as follows:
General Account Cheque No’s 706649 – 706668 in the sum of £3,849.77 for payment.
Bank Balances – All Accounts – in the sum of £189,764.12
Employee payments paid for the month of February were £10,969.20
Seconded by Councillor J Chapman. Agreed.
- TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON 9TH MARCH 2017 AND TO CONFIRM RECOMMENDATIONS THEREIN:
The Chairman of the Finance Committee proposed the recommendations in the Minutes of the meeting held on 9th March 2017 as follows:-
- F067 – The 2016 Audit Report is accepted and the recommendations are noted.
- F068 – A copy of the e-mail detailing the process for the S106 monies has been circulated to all members.
- F069 – Members would take on the responsibility of chasing up any outstanding invoices that have been raised, before warning letters are sent out.
- F070 – The Cricket Club fees be brought in line with that of the Bowls Club and Councillor Smith and Ingate carries on with discussions with the Harbour Commissioners.
- F071 – Councillor Barry would obtain all the necessary costing’s for the pool, and would bring them to a future meeting for discussion.
- F072 – Councillor V Chapman discusses with the Grounds Manger the possibility of sighting more beach huts on the Western Promenade.
Councillor Howard mentioned item F072 and stated that ‘the sale of the sailing club and the boat park’ should read ‘the sale of the sailing club boat park’, not ‘and’. This amendment was noted and agreed. Councillor Steady then moved the minutes, with this amendment, seconded by Councillor Howard. Agreed.
- TO RECEIVE QUESTIONS FROM THE PUBLIC:
There were no questions, however a member of the public asked for clarification on whether the boat park was in Oyster Tank Road or on the Hard. The Mayor replied that it was the boat park, relating to the Sailing Club, at Oyster Tank Road.
- TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 16TH FEBRUARY AND 2ND MARCH 2017 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor V Chapman proposed that the recommendations in the Minutes of 16th February and 2nd March 2017 be agreed by Council, together with the planning decisions from Tendring District Council. Seconded by Councillors Russell and Ingate. Agreed.
- TO RECEIVE REPORTS SUBMITTED FROM COUNCILLORS CONTACT CO-ORDINATORS:
Councillor J Chapman stated that she had not heard anything from the Loop system people, and asked for permission to contact another company, Action on Hearing Loss. She stated that the cost would be £79.00 plus VAT to come out and carryout a survey. This was agreed.
Councillor Steady mentioned that recently there have been incidents of vehicles going across Hurst Green, and with the problem on the Promenade last year, he feels that Hurt Green could open itself to that type of activity. With this is in mind he would like to organise a meting with the residents of Hurst Green, to float the idea of installing perimeter posts all around the green, and to get residents views. A discussion took place.
Councillor V Chapman – Have visited the Tendring District Council car park where the work is taking place. There is a digger in a cage, but have not seen anything else. The grass has been cut on the contentious land on the Promenade. A lengthy discussion then took place on the condition of the grass car park.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
No reports had been submitted.
- TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
Councillor Steady reported that an Asset Management Plan had been carried out at Tendring District Council and discussions had taken took place with Sport England regarding the Swimming Pool. He stated that their view is that you have to look at other ways of raising finance and money, and asked the question of whether the Town Council should acquire property from the Public Loans Board (PLB) to create another stream of funding. He stated that Wivenhoe Town Council have done a very similar thing, and have been very successful. He stated that both he and the Town Clerk would be visiting the Clerk at Wivenhoe Town Council to discuss the process.
Councillor Steady gave an update on the Boundary commission. He stated that he is part of the working party at Tendring District Council, and the recommendation is now to stay the same, a three member ward.
- TO RECEIVE THE TOWN CLERK’S REPORT:
- Town Sign – Agreed that Councillor Howard would contact the resident to clarify which “Brightlingsea Sign” is in need of replacing.
- Agreed The Brightlingsea Refugee Support Network can hold a “Community Picnic” on Sunday 18th June 2017 in the Millennium Gardens.
Councillor Russell declared an interest in the following item:
- Agreed the Town Council are not in favour of a catering van being parked within the Community Centre Car park during daytime hours of 8am and 3.30pm.
- MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
- Property Update
- PROPERTY UPDATE:
The Mayor read out two e-mails received from Mr Dick Verrier, as follows:-
Having read various entries on Facebook by “Brightlingsea Harbour Users” I would like to confirm that I am not represented by this site, nor the author Gary Humm who appears to have grouped the entire population of the town together in his recent representations to you. I am sure that this is true of a fair proportion of the local population, but obviously I cannot speak on their behalf.Having been faced with this current conundrum I can fully understand that the Council has t.o secure expert legal advice in order proceed in the best interests of the town; to do otherwise would be a dereliction of duty to our community.
( a copy of this has been sent to Mr Humm).”
“Dear Tracey Pulford,
I am appalled by the way in which the Council in general, and now you in particular, have been treated by Gary Humm. It is pretty obvious that due diligence has to be exercised by Officers of the Council when a significant pronouncement has to be made, particularly in view of the fact that none of you were in office at the salient times. It is well recognised that English Law relating to Property, Rights of Way, Adopted & Un-adopted Roads , Deeds of Gift etc. are an absolute nightmare.
Hopefully a mutually acceptable solution can be found by Arbitration; I just wanted to let you and the Council know that it has my full confidence & support ( I can only speak for myself, of course – not the whole of Brightlingsea).
Colne Smack Preservation Society
The Clerk reported that there appears to be some confusion over the terms offered for the new lease. The Town Council agreed (in June 2015) that the new lease would be for 25 years. How much rent is going to be charged, what is the frequency of the rent reviews etc? Councillor Smith reported that he has spoken to the Harbour Master about the Smack Dock, and it has silted up a lot. He asked how much to dredge the smack would cost, as this is relevant to the lease. It was then agreed that Councillor Smith would liaise with the Harbour Commissioners about dredging, and the details of the lease would be brought back to the next finance committee meeting for discussion.
Lakeside Caravan Park
The Clerk reported that the proposed buyers have now pulled out of the sale of the lease, and Miss Paula Hardy would now like to go on the lease. After discussion it was agreed that Miss Paula Hardy would not be added to the lease.
A discussion then took place on the condition of the Lakeside toilet block, and it was agreed to contact the Solicitors for their advise on whether a letter could be sent from the Solicitors, stating that lease says that the toilets should be kept in good decorative order and we believe that they are now in breach of the lease, and unless something is done about this, we will foreclose the lease.
Potential New Business Opportunities
The Clerk reported that a letter had been received from a resident of the Town about a possible potential new business opportunity in the town. The Mayor said that she would make contact with the resident, to discuss further.
The Mayor reminded members that no comments should be put on Facebook, from Councillors, relating to Council issues.
Councillor V Chapman declared that she had received a framed ‘knot board’ and a 14” Model Boat” from the Model Boat Club.
Councillor Judson wished for the following to be recorded: He stated that he was disappointed in the way he was treated at the last council meeting, and would not tolerate being treated that way. He mentioned that he had consulted with people at Tendring, and he does have grounds for making a complaint. He has, however, decided not to make a complaint provided it does not happen again. When he stood for election for Council, he did not do it to be popular, but to put something back into the Community. If as ‘CCC’ for roads he decides to clean the bollards, why should this leave him open to ridicule. As councillors were are here to aspire to be best of people and that did now show at that meeting. Thank you.
- CLOSE OF MEETING:
There being no further business, the meeting closed at 8.46 p.m.
Chair …………………… Date 20th April 2017