BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Council Meeting held at

The Parish Hall, Victoria Place, Brightlingsea on:

Thursday 16th January 2014 at 7.30 p.m.

Present:

Councillors

I Block (Mayor)

V Chapman (Deputy Mayor)

J Aldridge, J Chapman, D Dixon, A Goggin, G Mann,

C Olivier, J Russell and K Yallop

In attendance:

Tracey Pulford – Town Clerk

7  members of the public

The Mayor welcomed the U3A, who are filming part of the meeting for their Brightlingsea Today project.

152.     APOLOGIES FOR ABSENCE: Councillors Edey and Steady

153.     TO APPROVE THE MINUTES OF THE MEETING HELD ON 19TH DECEMBER 2013 AND CONFIRM AS A CORRECT RECORD:

The Minutes were accepted as a true record.

154.     MAYOR’S ANNOUNCMENTS:

Copy of the Mayor’s Announcements is annexed to the Minutes.  The Mayor briefed members on a meeting held with Officers of Tendring District Council on a ‘one stop shop’, being held at the Parish Hall.

155.     QUESTIONS UNDER SO 9(2):

None received.

156.     DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

The Mayor reminded Members to declare interests when necessary.

157.     TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Payments and Accounts for the period ending December 2013 (as shown on the attached appendix) were proposed by Cllr Russell as follows:

General Account Cheque No’s 705750 – 705764 in the sum of £12,498.57 for payment

Bank Balances – All Accounts – in the sum of £271,566.80

Employee payments paid for the month of December were £10,634.75

Seconded by Cllr Olivier.  Agreed.

Councillor Olivier then spoke about the outstanding invoices and in particular the one for  Tendring District Council for the hire of the room for their Housing Surgery.  He asked why are we charging them, when they are providing a service and advice to residents?  The Mayor said he would look at this and would report back at the next meeting.

158.     TO RECEIVE QUESTIONS FROM THE PUBLIC:

These questions are annexed to the Minutes.

159.     COUNTY COUNCILLOR LORD:

County Councillor Lord was absent from the meeting.

160.     TO RECEIVE THE MINUTES FROM THE MEETINGS HELD ON THE 9TH JANUARY 2014 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor Dixon proposed that the recommendations in the Minutes of the 9th January 2014 be agreed by Council, together with the planning decisions from TDC.  He then drew members attention to minute number 73 about the LDF plan.  He said that the council needs to send the District Council a response, so our position is made clear. Seconded by Councillor V Chapman.  Agreed.

161.     TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL   RESPONSIBILITIES:

Further to the written reports:-

Councillor Aldridge asked how the meeting had gone with Go Ride, as she has not received any report from it?  The Mayor said that the meeting went well, it is a good scheme and the Council should help Go Ride, in particular bringing people in to the town from Clacton.  Councillor Aldridge then mentioned that she had applied for some MSR money for next year and could she carry over her remaining money from this years budget into next year?  The Mayor replied that the request for next year was received too late, and no, this years money is to be spent/allocated by the 31st March.   Councillor Aldridge then asked if there was any outstanding MSR money at the end of the financial year could this be allocated to Go Ride?  The Mayor said you a case would need to be made to the Finance Committee if this is the case.

Councillor V Chapman asked Councillor Aldridge a question about dropped kerbs.  Councillor Aldridge replied that she had contacted Essex County Council but they want to know specifically which ones we are talking about and a survey should be carried out on every dropped kerb.   Councillor V Chapman said that the one which had been highlighted to her was the one on the Hard, where the dropped kerb goes into the telephone box, and buggies cannot get on or off the pavement.  Councillor Aldridge said  she should make a list and present it to Essex County Council.  Councillor Aldridge  then said she was happy to continue to deal with transport but due to the state of the roads need this needs to be carried out by the whole council.

162.     TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

A discussion took place on the search incident that took place over the weekend.  Councillor J Chapman said that she had been asked if she would co-ordinate Brightlingsea Watch, as the police are not allowed to organise a search, they can only co-ordinate it.  Councillor V Chapman asked if members could liaise with her as she was Chairman of the Emergency Plan.

163.     TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

Councillor Goggin – Attended the South Essex Local Enterprise Partnership – Tendring Locality Board meeting.

Part Night Street Lighting – Councillor Goggin handed out a copy of the map which highlighted the street lights that are due to be turned out.  A discussion took place and it was agreed to discuss this issue again, once the lights have been turned off for one month.

Councillor Aldridge asked Councillor Goggin how the withdrawal of Tendring District Council from the North East Essex Partnership is going as Peter Halliday has  resigned?  Councillor Goggin replied that the Council was no further forward.

164.     TO RECEIVE THE TOWN CLERK’S REPORT:

2.1 – Agreed that Councillor Dixon is nominated as the Brightlingsea representative on the Standards Committee sub-committee.

2.2 – Agreed the Carnival can hold its Carnival Day on the Bayard Recreation Ground on Saturday 21st June 2014.

2.3 – Agreed to arrange a public meeting with the two Recycling Officers for either February or March.

2.4 – Agreed Bert Stocks Fun Fair visits the Western Promenade 21st – 28th July 2014 and relevant paperwork is provided in advance of the visit.

165.     MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:

(a) To approve the Part B Minutes from the Council meeting held on the 21st November 2013 and confirm as a correct record.