BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 15th March 2012 at 7.30 p.m.

Present:
Councillors
J Russell (Mayor)
K Yallop (Deputy Mayor)
J Aldridge, I Block, J Chapman, V Chapman,
D Dixon, E Edey, A Goggin, G Mann,
C Olivier and G Steady

In attendance:
Tracey Pulford –Town Clerk
Councillor Peter Halliday
9 Members of the public

Before the meeting started, prayers were led by Gordon Kuphal.
 
195. APOLOGIES FOR ABSENCE: County Councillor Robinson.

196. TO APPROVE THE MINUTES OF THE MEETING HELD ON  16TH FEBRUARY 2012 AND CONFIRM AS A CORRECT RECORD:
 
Councillor Goggin stated that the minutes of the 16th February 2012 were incomplete, as it was not recorded that a question was raised about the swimming pool unspent money still being earmarked for the pool and that Councillor Mann replied yes.

The Minutes were therefore accepted with this amendment as a true record.

197. MAYOR’S ANNOUNCMENTS:

Copy of the Mayor’s Announcements is annexed to the Minutes.

198. QUESTIONS UNDER SO 9(2):

None received.

199. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS:

The Mayor reminded Members to declare interests when necessary.

200. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Payments and Accounts for the period ending February 2012 (as shown on the attached appendix) were proposed by Cllr Dixon as follows:

General Account Cheque No’s 705164 – 705197 in the sum of £17,741.58 for payment

Bank Balances – All Accounts – in the sum of £247,637.76
Employee payments paid for the month of January were £10,027.62

Seconded by Cllr Edey.  Agreed.

201. COUNTY COUNCILLOR ROBINSON:

County Councillor Robinson was absent from the meeting, but had sent in a report that after the last meeting he visited Mill Street, and notified Highways of the two very large pot holes.  He received the reply that they have visited and these would be done by the end of this financial year.

202. COUNCILLOR PETER HALLIDAY – PORTFOLIO HOLDER FOR FINANCE AND ASSETS AND DEPUTY LEADER OF TENDRING DISTRICT COUNCIL:

Councillor Halliday briefed the meeting on various procedures at Tendring District Council including how items were included in the Forward Plan, Regeneration Projects and Vision Documents.

After much discussion questions were asked by Councillors Olivier, Yallop and Aldridge, with replies being given by Councillor Halliday.

The Mayor then thanked Councillor Halliday for attending the meeting.

203.  TO RECEIVE QUESTIONS FROM THE PUBLIC:

These questions are annexed to the Minutes.

204. RESOLUTION TO RESCIND THE RESOLUATION PASSED AT THE AUGUST 2011 MEETING, ITEM 61, REGARDING THE PAYMENT OF COUNCILLOR OLIVIER’S MEMBERS ALLOWANCE (AS PER S.O.12a):

Councillor Olivier gave the background to this item.  He stated that at the August 2011 meeting, the payment of members allowances was agreed.  However he had requested his allowance to be paid direct to the DEC.  The Town Clerk had contacted TDC to seek advise on this, and she was advised that this payment could be made.  The two Councillors who signed the cheques at that months meeting refused to do so and sought other Councillor’s views.  A vote was taken and a majority vote agreed not to pay the cheque direct to the DEC.

Councillor Olivier therefore proposed that the decision be rescinded and a cheque for £300.00 is sent to the DEC.  Councillor Aldridge seconded this proposal.

After discussion  a vote was taken on whether or not to rescind the decision:
In favour – 4, Against – 6, Abstentions – 2

Councillor Olivier then asked for a named vote:

In favour – Councillors Olivier, Aldridge, Russell and Dixon
Against – Councillors Mann, Edey, Steady, Goggin, V Chapman and Yallop
Abstention – Councillors Block and J Chapman

205. REPORT ON THE DOG ISSUES MEETING HELD ON 1.3.12:

The Mayor reported on the recent meeting held on Dog Issues, and after discussion it was agreed that a working party be set up, consisting of Councillors Edey, Yallop, Aldridge and Dixon, and that they report back to the next meeting.

206. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 23RD FEBRUARY AND 8TH MARCH 2012 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor Dixon proposed that the recommendations in the Minutes of 23rd February and 8th March 2012 be agreed by Council, together with the planning decisions from TDC.  Seconded by Councillor Edey.  Agreed. 

207. TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL  RESPONSIBILITIES:
Further to the written reports:- 

Councillor Janet Aldridge – Nothing further to add.

Councillor Ian Block – Nothing further to add.

Councillor Jayne  Chapman –  There was a problem with UK Power Networks, and an electricity problem in Silcott Street and Station Road.  They had no electric all day.  UK Power Network have now been given the office phone number and Terry’s mobile number, in case of a bigger problem. 

Councillor Vivien Chapman – Nothing further to add.

Councillor Elizabeth Edey –  At the Councillor Surgery last Saturday, a lady came in to speak about the Rope Walk.  At the footpath meeting last year, this was discussed and as the footpath is not on the definitive map, members of the public have to prove that they have walked it for a number of yeas.  I will follow this up.

At a meeting in June 2010 it was agreed that Mike Holding would investigate the possibility of the lower path along the sea wall being changed into a bridleway.  As it looked like this had been overlooked, it was agreed that Councillor Edey would start investigations.

Councillor Alan Goggin  – Attended a meeting organised by H R Wallingford, regarding the Harbour.  It was a good meeting, and they are talking 20-25 years in advance.
 
Councillor Graham Mann –  The contractors are working tomorrow, and all this weekend – but the weather forecast is not good.

Councillor Graham Steady – Youth – Sent out a letter about coaching, and the Football Club are running a summer camp under the UEAFA banner. 

Warrens pond – If you get a chance go and have a look, you should do.  A lot of changes have taken place.  I have been approached by the family of two lads who drowned down there about the possibility of a memorial seat being installed.

Youth Theatre – Are putting together audio productions, pod casts etc., on You Tube.  If they pull it off they would be the 3rd group in the country to do so. 

The Rowing Club are launching their new Gig on 24th March, and a local celebrity will be speaking at the event.

Councillor V Chapman asked about the away day for warrens pond.  Councillor Steady replied that some sort of fun day is to be organised.

Councillor V Chapman also asked if Energise have arranged any more meetings, as she has heard nothing.  Councillor Steady replied that he had also heard nothing.  Councillor Aldridge stated that the Council asks no other organisation to give regular updates –you should do it for all or none.

Councillor Karen Yallop – Tourism – Recently spoke to some couples who were on holiday in Brightlingsea from Great Yarmouth. 
 
Have managed to secure a two page article in the Discover Britain publication.  This has a circulation of 150,000 and is also available on the internet.   The Town Guide will also be available on website from next month.

Jubilee- Would like to thank the committee for their help at the recent coffee morning, and also thanks to Councillors Vivien Chapman and Jayne Chapman for their help.  We have a problem with the positioning of the Beacon, and now the Queens Pageant Master is looking into it for us.  We are now proposing to place the Beacon by the swimming pool on the Western Promenade.  The Orchards have donated £500 towards the firework display.

Emergency Plan – Will be organising a meeting shortly.

208. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:

Alan Goggin –Nothing to add but remind members of the Colne School Sports Pavilion opening on Thursday 29th March.

Janet Aldridge – Received an email from Frank Belgrove regarding the next NAP meeting on 28th March.  At this meeting the New Police Constable will be attending.  Unfortunately I shall be unable to attend, but would like to invite Councillor Olivier to attend in my place.  If he is unable to attend would like another Councillor to attend?

Colin Olivier – The Brightlingsea Society currently has 48 members, and it has been suggested that the Springmead Trust be invited to come and talk about what they do.

Vivien Chapman – Have been speaking to Pippa Colchester regarding Jacobs Hall.  She is to contact the contractor and owner and will get back to me with an update. 

209. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

Jayne Chapman – Have a copy of TDC’s Employment Law and with permission we can condense the policies, and use them for our own staff.

Alan Goggin – Would like permission to add an item to the agenda for the next meting – War Memorial. 

Remind Members that the Joint Civic Service is being held on Sunday 15th April.  This is a wonderful opportunity to showcase the Town.  Would like to extend an invitation to all of you, with partners, and later at the Colne Yacht Club.

Graham Steady – Nothing further to add.
 
210. TO RECEIVE THE TOWN CLERK’S REPORT: 

2.1 Brightlingsea Community Centre – Permission was granted for the Community Centre to hold a car boot sale on Good Friday; 6th April 2012.   

211. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
(a) To receive the Part B Minutes from the Council Meeting held on the 16th February 2012  and confirm the recommendations therein.
(b) To receive and approve the Minutes of the Staff Meeting held on 27th February 2012 and to confirm the recommendations therein.
(c) Property Update