Minutes of the Council Meeting held at
The Parish Hall, Victoria Place, Brightlingsea on:
Thursday 15th June 2017 at 7.30 p.m.
I Block (Mayor)
B Smith (Deputy Mayor)
M Barry, V Chapman, D Dixon, J Howard,
M Judson, and J Russell
Tracey Pulford –Town Clerk
County Councillor Alan Goggin
11 Members of the public
- APOLOGIES FOR ABSENCE: Councillors J Chapman, Steady and Yallop who are all at a Tendring District Council Meeting, where the Local Plan is being discussed. Apologies also from Councillor Ingate.
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 18TH MAY 2017 AND CONFIRM AS A CORRECT RECORD:
The Minutes were accepted as a true record.
- MAYORS ANNOUNCEMENTS:
Copy of the Mayor’s Announcements is annexed to the Minutes.
The Mayor mentioned that he is holding a Coffee Morning in the Parish Hall on Saturday 1st July 10am until 12 noon, where donations of cakes/raffle prizes and/or help on the morning would be appreciated. All money raised will be going to the Alzheimer’s Society and The Saturday Club.
- QUESTIONS UNDER SO9(2):
- DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
- COUNTY COUNCILLOR GOGGIN:
County Councillor Goggin mentioned the following:-
- The Local Highways Panel set up is changing. The new Chairman is now Andy Erskin, and the Vice Chairman is Colin Sergeant. The date of the next meeting has changed to Thursday 29th June, from 5pm to 2pm. The panel will now consist of 8 members, not 11 or 12 members. Any questions have to be submitted one week before the meeting, and any member of the public can attend the meeting , but they must arrange an invitation from the Chairman.
- A meeting was held with Sue Lissimore of Essex County Council and Councillors Howard, J Chapman, Steady, Block and Smith. A frank and open discussion took place. Councillor Smith mentioned that it would have been useful if the officer had attended as well as the Portfolio Holder. County Councillor Goggin mentioned that the inspectors report is in draft at the moment and Essex County Ccouncil want it on the table for Novembers Full Council and Cabinet meetings. At this stage there is no planning application.
- Since the last Council meeting there has been a General Election
- Previously took over from Roger Lord, which meant his Portfolio Holder positions were also taken over. Now been elected for 4 years and have suggested to each council, that there would be benefit in a ‘round the table’ meeting to sit down and discus ideas, views, plans etc.
- If anyone has a pension fund with Essex County Council, they are in very good hands. It is one of the best funded pension schemes ever seen.
Councillor Russell asked about the pot holes in Ladysmith Avenue. The clerk replied that they had been filled in earlier that day.
County Councillor Goggin reported hat he and Councillor Judson are walking Bellfield Avenue tomorrow, to look at the condition of the road.
Councillor Block mentioned that the a couple of years ago the footpaths received 3 cuts a year, last year they only got one. Are we going to get one cut this year? County Councillor Goggin replied that he had received a similar question from Alresford. They cut the footpaths themselves, as do St Osyth. He suggested that the Council contacts Steve Gove of TDC re Highways Rangers who carryout some of the smaller jobs, i.e. spraying, cutting back footpaths, bollard cleaning etc. They have a budget of £110,000 for this type of work.
The Mayor then asked if any members of the public had any questions for County Councillor Goggin.
Richard Price – When you see Mr Hurst the Police and Crime Commissioner, he mentioned in the paper that he cannot recruit Specials as they all want to join the Police Force. Is the policy for Special Constables dead in the water? County Councillor Goggin replied that he did not know but he will find out.
Councillor Smith stated the Police and Crime Commissioner took away a question to consider and that was whether we can have a minimum of police visits to Brightlingsea per month. He said he would go away an consider it but no reply has been received.
Councillor V Chapman also mentioned the mindless vandalism and that her car window was smashed along with many others the other evening.
County Councillor Goggin mentioned the Community Initiatives Fund (CIF), where St Osyth have put in 4 applications, and Brightlingsea has only put in 2. He then left the meeting at 7.56pm to attend the Council meeting at St Osyth.
- TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE METEING HELD ON 8TH JUNE 2017 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:
Councillor Block proposed that the Minutes were accepted as a true record, and the following recommendations be accepted:
- It would not be practical to hold a reception for the Football Club on the same day as the Carnival, however £400.00 could be vired from the Footpaths and Open Spaces budget to help cover the cost of the open-top bus.
- A check list system of items being raised and the delivery of projects is recorded. All Councillors to come forward with new projects under their responsibility.
- £5,000 is allocated from the £30,000 budget for the swimming pool to be spent on creating a feasibility study/business plan.
- All Councillors suggest organisations that they feel would benefit from any grant funding.
- A letter of support is sent to the Brightlingsea Museum to help with future grant funding.
- Suggested dates for the property tour will be circulated to all members.
The Minutes were then seconded by Councillor Howard. Agreed.
Under Item F093, Councillor V Chapman put forward a request of 106 monies to be spent, and to apply for more CIF funding. The Mayor said that a list of projects were needed before applications could be submitted.
- TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
The Payments and Accounts for the period ending April 2017 (as shown on the attached appendix) were proposed by Councillor Russell as follows:
General Account Cheque No’s 706730 – 706764 in the sum of £17,730.65 for payment.
Bank Balances – All Accounts – in the sum of £266,674.05
Employee payments paid for the month of April were £11,360.35
The accounts for May 2017 will be presented at the July Council meeting.
Seconded by Councillor Block. Agreed.
- TO RECEIVE QUESTIONS FROM THE PUBLIC:
These questions are annexed to the Minutes.
- TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 25TH MAY AND 8TH JUNE 2017 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor V Chapman proposed that the recommendations in the Minutes of 25th May and 8th June 2017 be agreed by Council, together with the planning decisions from Tendring District Council. Seconded by Councillor Howard. Agreed.
- TO RECEIVE REPORTS SUBMITTED FROM COUNCILLORS CONTACT CO-ORDINATORS:
Councillor Barry – The Pavilion on the Bayard Recreation Ground has been refurbished, in keeping with the general plan, it covers all the deteriorating brick work and looks very nice.
Received a phone call from the Rugby Club regarding their training. The training facility never transpired on the Western Promenade, however Colin Gould has muted the idea of using the Bayard Recreation Ground. Would like to seek Councillors responses by the next meeting. It is looking like they will stay at Strangers Corner, as they have been given more and freer access. They are meeting with the school and the Bayard Rec may not be necessary, but we should consider it. Councillor Judson asked which area on the Bayard Rec they were looking to use. Councillor Barry replied it would be the football pitch at the back, and no football is being played on there at the moment.
Councillor Howard – The next School Council meeting is on the 27th June, if any Councillor wishes to attend, please let me know.
Councillor V Chapman – Have received an in-depth e-mail from Ian Taylor, and as soon as answers have been received will let you know.
Councillor Judson – Have had discussions with County Councillor Goggin about the condition of some parts of the road, and are attempting to get various things done, including a lady who lives on the corner of New Street, where the old car park used to be, she would like a safety rail installed, as an accident would result in vehicles ending up in her front door/property.
Councillor Barry – The opening of the Swimming Pool is Saturday 15th July and it would be nice to see everyone there, in their swimming trunks. Following negotiations with Tendring District Council, they have agreed to consider an evening open session, once a week, from 6pm until 7.30pm on a Wednesday for adults only. Two volunteer groups have been formed and are doing well and we will be having a stall at the Carnival promoting the open day.
Councillor V Chapman mentioned that the Planning Committee had now decided to hold its meetings at 6.45pm, to allow others to hold meetings on a Thursday from 7.30pm.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
Councillor V Chapman drew members attention to the Dementia Action Allianz Launch, which took place last week.
Councillor Russell mentioned that the next meeting of TDALC is on the 19th July where the EALC Chairman and Chief Executive will both be present.
- TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
There was nothing further to add. The Clerk mentioned that there is an additional set of papers with the District Reports. This report shows the numbers, per parish, to be built in the Draft Local Plan, which should be ratified at tonight’s Tendring Council Meeting. Councillors J Chapman, Steady and Yallop will expand at the next full council meeting.
- TO RECEIVE THE TOWN CLERK’S REPORT:
2.1 Agreed that the Taoist Tai Chi Society can do a demonstration of Taoist Tai Chi on the green area of Victoria Place, in front of the Spar, on 5th August from 2pm to 4pm.
- MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
- Property Update
Councillor Russell moved, in accordance with the Public Bodies Act 1960, in order to discuss items of a sensitive nature and items which are commercially confidential, the press and public be excluded. This was seconded by Councillor Block. Agreed.
- PROPERTY UPDATE:
Playcentre – The Clerk mentioned that at a previous meeting, it was agreed that the Playcentre could replace the heating system at their cost, however should they vacate the building the new heating system should remain in place. The Playcentre have confirmed that they are more than happy to leave the heating behind if they were to vacate the building however should the Town Council ask them to leave, they would seek full payment for the heating from the town council. Members were in agreement to this.
Councillor V Chapman mentioned that an invitation had been sent to the Mayor from the Guiding Association for its Annual Review on the 6th July, but no reply had been received. The Clerk stated that no invitation had been received through the office, and asked for the details to be sent through to her.
Councillor Barry invited everyone to the Bayard Recreation Ground on Sunday 9th July for the Anzac Cricket Match. He mentioned that in spirit of continuing the success of last years events, they are trying to get a team with Australian and New Zealand connections. Lieutenant Colonel Graham Price has been invited to attend, and there will be an unveiling at the match before the 1pm start.
- CLOSE OF MEETING:
There being no further business, the meeting closed at 8.26 p.m.
Chair …………………… Date 20th July 2017