Minutes of the Annual General Meeting held at
The Parish Hall, Victoria Place, Brightlingsea on:
Thursday 15th May 2014 at 7.30 p.m.
I Block (Mayor)
V Chapman (Deputy Mayor)
J Chapman, D Dixon, A Goggin,
G Mann, C Olivier, J Russell and G Steady
Tracey Pulford –Town Clerk
The Mayor welcomed everyone to the meeting. Before the meeting started Councillor Block, the retiring Mayor, said that his chosen charity for his year as Mayor was a local charity, one which saves peoples lives, and you never know when they may be needed – the First Responders. He then presented John Eaton of the First Responders with a cheque for £1,500.00.
John Eaton thanked Councillor Block for choosing the First Responders as his charity, and he thanked the Council and staff for all their hard work to helping to raise this amount of money. He said that the First Responders were going to invest in a brand new manikin – ‘Resusci Annie’. He also mentioned that they needed new members to join.
Councillor Block then briefed members that he had enjoyed his year as Mayor, representing the Town on many occasions. He said that his highlights including Sausage Throwing at Harwich, being poisoned by Oysters at the Colchester Oyster Feast, and the Blessing of the Seas at Margate. He then thanked Councillor J Chapman for all her help, the Mayoress who had kept him in order, and the Town Clerk – who without the Town Clerk the Council could go ‘belly up’. He then advised his successor to enjoy their year, and to keep meetings brief.
001. ELECTION OF TOWN MAYOR FOR 2014-2015:
Councillor Vivien Chapman was proposed by Councillor Block. Seconded by Councillor Goggin.
As there were no further nominations Councillor Vivien Chapman was duly elected as Town Mayor.
002. INSTALLATION OF TOWN MAYOR – DECLARATION OF ACCEPTANCE OF OFFICER:
Councillor Vivien Chapman read and signed the Declaration of Office as Town Mayor; the Town Clerk countersigned the Declaration.
Councillor Chapman then thanked Councillor Block for representing the Council during the past year, and passed on her best wishes to Eileen. She said that during her Mayoral year she would be fundraising for the Alzheimer’s/Dementia Society, Celebrating the 100 Birthday of the Brownies – Brightlingsea units and commemorating the outbreak of the Great War (World War I).
003. APPOINTMENT OF DEPUTY MAYOR FOR 2014-2015:
There was one nomination for Deputy Mayor as follows:
Councillor Jayne Chapman, proposed by Councillor Block, seconded by Councillor Russell.
Councillor Jayne Chapman was declared as Deputy Mayor.
004. APOLOGIES FOR ABSENCE: Councillors Aldridge, Edey and Yallop.
005. TO APPROVE THE MINUTES OF THE MEETING HELD ON 17TH APRIL 2014 AND CONFIRM AS A CORRECT RECORD:
The Minutes were accepted as a true record.
006. DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
007. APPOINTMENTS OF COMMITTEES / WORKING PARTY / MEMBER WITH SPECIAL RESPONSIBILITIES / OUTSIDE BODIES:
Councillor Mann proposed that the Finance & Property Committee remains unchanged with Councillor Block – Chairman, Councillor J Chapman – Vice Chairman, and members Councillors Dixon, Goggin, Russell, Steady and Yallop. Seconded by Councillor Olivier. Agreed.
Councillor Dixon proposed that the Staff Committee is changed as follows:
Councillor Jayne Chapman – Chairman, Councillor Vivien Chapman – Vice Chairman, and members Councillors Edey, Mann, Olivier, Russell and Yallop. Seconded by Councillor Steady. Agreed
Councillor Jayne Chapman proposed that the Planning Committee remains unchanged with Councillor Dixon – Chairman, Councillor Vivien Chapman – Vice Chairman, and members Councillors Block, Edey, Mann, Olivier and Russell. Seconded by Councillor Goggin. Agreed
Members with Special Responsibilities:
Councillor Russell proposed the MSRs as follows:
Town Hard – Councillor Goggin, Transport and Highways – Councillor Aldridge, Welfare and Services for the Elderly – Councillor J Chapman, Tourism – Councillor Yallop, Western Promenade – Councillor V Chapman, Amenity Areas & Allotments – Councillor Steady, Footpaths and Open Spaces – Councillor Edey, Youth – Councillor Steady, Swimming Pool – Councillor Mann, Regeneration – Councillor Goggin, Grants – Councillor Block and Communications – Councillor Yallop. Seconded by Councillor Block. Agreed
Members Appointed as Representatives on Outside Bodies:
Councillor Steady proposed the Members appointed as Representatives on Outside Bodies as follows:
TDALC/EALC – Councillor V Chapman, Colne Smack Preservation Society – Councillor Aldridge, Neighbourhood Action Panel – to be appointed as and when, Local Police Liaison – Councillor J Chapman, James Aldous Trust – Councillors Dixon, Goggin and Russell, Churchyard Committee – Councillors J Chapman, V Chapman and Olivier, Health Authorities – to be appointed as and when, Colne Estuary Partnership – Councillors Dixon and Goggin. Seconded by Councillor Mann. Agreed
008. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
Due to the year end and start of the financial year, it has not been possible to prepare the end of April 2014 Statement. This will be presented at the next Council Meeting.
Councillor Olivier then proposed the following cheques which were drawn as follows:
General Account – Cheques Nos 705840– 705864 the sum of £24,475.94.
Seconded by Cllr Block. Agreed.
009. TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON THE 13TH MAY 2014 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:
Councillor Block proposed that the Minutes were accepted as a true record, and the following recommendations were agreed:
- The End of Year Accounts including the Annual Financial Report, Accounts for Audit for 2013/2014, Internal Control Review 2014 and copy of the Annual Return are agreed
and signed off by the Mayor and Town Clerk.
Seconded by Cllr J Chapman. Agreed.
The Mayor and Town Clerk then signed the End of Year accounts and associated paperwork.
010. TO RECEIVE QUESTIONS FROM THE PUBLIC:
There were no questions received from members of the public.
011. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 17TH APRIL AND 1ST MAY 2014 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor Dixon proposed that the recommendations in the Minutes of 17th April and 1st May 2014 be agreed by Council, together with the planning decisions from TDC. Seconded by Councillor Russell. Agreed.
012. BTC SCHEDULE OF MEETINGS – JUNE 2014 – MAY 2015 (COUNCIL AND PLANNING):
Members agreed the list of meetings, as already circulated, from June 2014 – May 2015.
013. TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:
Further to the written reports:-
Councillor Steady asked for an up date on the swimming pool. Councillor Mann replied that there was still a lot of work to do before the opening on the 24th May. A discussion took place. Councillor Goggin then advised that he was having a meeting with Jeanette Thomasson on Monday 19th May at 4pm at the pool to discuss these issues, and invited any councillor to join him, if they wish.
Councillor V Chapman reported that she had received a letter of thanks form the Beach Hut Association, thanking the Council and the Grounds team for all their work and efforts following the tidal surge.
Councillor Goggin reported that the Regatta and Boat Show weekend is fast approaching – 31st May/1st June. It is more concentrated this year, using the Marina for the majority of the weekends events. Another key event on the Sunday – 1st June is the Blessing and Reclaiming of the Waters Ceremony. The weekend is still short of marshals/volunteers if anyone is interested in helping.
014. TO RECEIVE THE TOWN CLERK’S REPORT:
1.1 Agreed that the Cinque Port Liberty of Brightlingsea can use the grass area of the Western Promenade, together with hiring of the Councils gazebo for the Bellamy at Brightlingsea Weekend – 26/27th July 2014.
015. CLOSE OF MEETING:
There being no further business, the meeting closed at 8.06 pm.