BRIGHTLINGSEA TOWN COUNCIL
Minutes of the Council Meeting held at
The Parish Hall, Victoria Place, Brightlingsea on:
Thursday 15th January 2015 at 7.30 p.m.
V Chapman (Mayor)
J Chapman (Deputy Mayor)
I Block, D Dixon, E Edey, A Goggin, G Mann,
C Olivier, J Russell, G Steady and K Yallop
8 Members of the public.Tracey Pulford –Town Clerk
Before the meeting started, Prayers were led by Rev. Anne Howson.
- APOLOGIES FOR ABSENCE: Councillor Aldridge.
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 18TH DECEMBER 2014 AND CONFIRM AS A CORRECT RECORD:
The Minutes were accepted as a true record.
- MAYOR’S ANNOUNCMENTS:
Copy of the Mayor’s Announcements is annexed to the Minutes.
The Mayor commented on the following:
- The Christmas Family Support Lunch was a lovely occasion.
- Last Sunday was the 50th Anniversary of the Blessing of the Seas at Margate. They produced a lovely brochure, and those who had dived in the sea for the cross over the past 50 years were invited on to the stage after lunch for a photo call. Most appeared to be there.
- Holding a coffee morning on Saturday 14th February in aid of the Alzheimer’s Society.
- Organising a St George’s Day Supper on Friday 24th April, also in aid of the Alzheimer’s Society.
- The Junior School are holding a coffee morning tomorrow from 9am until 11am, also in aid of the Alzheimer’s Society.
- QUESTIONS UNDER SO 9(2):
- DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
- TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
The Payments and Accounts for the period ending December 2014 (as shown on the attached appendix) were proposed by Councillor Russell as follows:
General Account Cheque No’s 706045 – 706059 in the sum of £16,642.01 for payment
Bank Balances – All Accounts – in the sum of £249,706.71
Employee payments paid for the month of December were £10,301.88
Seconded by Councillor Olivier. Agreed.
- TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON THE 8TH JANUARY 2015 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:
The Chairman read out the following statement:
Councillors, you all have a copy of the revised estimates for the current year and the forecast for 2015/2016. So far as this year goes, we should outturn as forecast at the beginning at the year.
I would like to once again remind all MSRs of the importance of spending or being contractually committed their project allocations before the end of the financial year.
Moving onto 2015/2016, despite using an inflation figure of 2%, and various other changes, we are again for the 7th year running able to maintain our precept at £53.16 for a Band D Property, which means the tax base is set at £2,661.60 which requires a precept take of £141,501 and includes a reduced LCTS grant of £15,899.00, even though all front line services i.e. MSR/Special Projects and Improvements have been kept at roughly the same level as the previous year.
Despite another year of austerity we have managed to maintain the level of grants to local organisations at last years level.
This year has seen a decrease in the local council support scheme of £1,767, but an increase in the tax base more than compensates for this, which has helped us to maintain the Band D precept at the same level.
You are therefore requested to note the budgets for 2014/2015 and 2015/2016 and agree the proposed precept request of £141,501, which includes the council tax of £53.60 for a Band D Property, and the LCTS scheme grant at £15,899.00.
Councillor Block then proposed that the Minutes were accepted as a true record, and the following recommendations were agreed:
- The amended budget for 2015/2016 is agreed by full council, giving a precept request of £141,501, with a council tax base of £53.60 for a Band D Property, including the LCTS Scheme Grant of £15,899.00.
- The Music Festival is offered a grant of £650.00 towards the cost of a new storage shed.
- The Internal Audit Report for 2013/2014 is noted.
- TO RECEIVE QUESTIONS FROM THE PUBLIC:
These questions are annexed to the Minutes.
- REPORT FROM ACTING POLICE SERGEANT KEITH HEWITT
The Mayor reported that unfortunately Sergeant Hewitt was unable to join the meeting due to prior commitments.
- COUNTY COUNCILLOR GOGGIN:
County Councillor Goggin reported on the following:-
- Had some success as far as pot holes are concerned.
- The Library has been refurbished, and whilst work has been carried out, the mobile library bus has been visiting on a Saturday in the Victoria Place Car Park.
- Councillor J Chapman and I are looking into the part night street lighting. We are asking for the lights to be left on outside the care homes in Brightlingsea.
Councillor Edey handed County Councillor Goggin a letter from a man who lives in Mill Street who has raised concerns with lorries running over the kerb to get around the corner. County Councillor Goggin said he would look into this.
Councillor Block asked if the hole in Regent Road had been fixed. The Town Clerk replied that it was fixed yesterday but looks like it is sinking already.
Councillor Yallop asked if anything had happened with the white lines at the end of the slip road in Victoria Place. She said that another accident almost occurred at the same spot yesterday. County Councillor Goggin said he would look into this.
- COMMONWEALTH DAY – 9TH MARCH 2015:
The Mayor briefed members that Fly the Flag for the Commonwealth was happening on the 9th March at 10am and George Stevens has agreed to fly the flag. It will be lowered at 10am on the following day. She said that she will be arranging a short ceremony to take place on the 9th at the War Memorial, and all Councillors and members of the public are invited to attend.
- TO RECEIVE THE MINUTES FROM THE MEETINGS HELD ON THE 27TH NOVEMBER AND 11TH DECEMBER 2014 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor Dixon proposed that the recommendations in the Minutes of the 8th January 2015 be agreed by Council, together with the planning decisions from Tendring District Council. Agreed.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL RESPONSIBILITIES:
Further to the written reports:-
Councillor Yallop – Received a copy of the new Visit Essex Guide where we have a full page advert.
Councillor Yallop asked if any Councillor knows of any organisation or group who would like their details in the Town Guide, to talk to her first, as there is limited space available and extra space costs money. She said it would put the council in an awkward position if we have to go back to that organisation if we cannot include their details.
Councillor Steady briefed members on the action plan for the Bayard Rec. He said that he was in discussions with the Cricket Club for a new storage shed, and this shows how another club is investing in a Community Area.
Councillor Goggin – New parking signs have been installed at the Hard. New signs have also been installed around the Hard Shelter, but they have been put on the black bollards. If a car parks in front of them, no one would be able to see them. He said that he has asked the Clerk to find out who put the signs up and who they negotiated with, as they do not look right. He asked Councillors to go and have a look, and to let him have their thoughts/comments.
Councillor Mann –My remaining MSR money will be spent on re-laying the path in the pool, as it is currently all cracked and looks a mess. Have received a quote from Mr Butcher, which is within budget and will be accepted.
Councillor Block – The new piece of play equipment for the Western Promenade has been ordered.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
Councillor Goggin – Attended a JCC meeting at the Colne Sports Centre. Attendance is up, and the charges for the sports centre remain the same. There is controversy regarding the ‘all weather football pitch’, with problems with Sport England, Rugby Club and Football Club. Together with Councillor Steady, a meeting has been called for early March for all users for a frank and open discussion to take place.
Councillor Goggin reported that the replacement for Lincoln Anderson comes from Dovercourt, and they will manage the Sports Centre and the Pool. A Memorial will be installed in the Memorial Garden at the Sports Centre for Lincoln.
- TO RECEIVE RPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
Councillor Goggin reported that part of the council Tax for both Tendring District Council and Brightlingsea Town Council will not be going up, however Essex County Council, the Fire Brigade and the Police may increase their parts.
- TO RECEIVE THE TOWN CLERK’S REPORT:
2.1 Councillors J Chapman and J Russell both declared an interest in this item.
It was agreed that the Carnival Association could use the Safe Play Area on the Western Promenade for its boot sales on: Monday 6th April, Monday 4th May, Monday 25trh May, Monday 31st August, Sunday 12th July and Sunday 20th September. Also use the Bayard Recreation Ground for its Carnival on Saturday 20th June 2015.
2.2 It was agreed that the original representation made to Essex County Council about the street lights would be reiterated to Tendring District Council, especially the comments on the Care Homes.
2.3 It was agreed that the 4th Brightlingsea Scout Group could hold its annual Classic Car Show and Fun Day on the Lower Park Playing Fields, with free parking on the Western Promenade Safe Play Area (as in previous years).
2.4 It was agreed that Bert Stocks’ Fun Fair could visit the Western Promenade for its Annual Fair from the 20th July, until 27th July, however stricter instructions would be put into place, regarding rubbish etc.
2.5 It was agreed that the Town Council would apply for the road closure for the Italian Market on Friday 22nd May, and that Des Rowson of the Business Association would inform the local residents and the traders of the town.
2.6 It was agreed that the Town Council takes no further action regarding the Community Speed Watch Team from Elmstead Parish Council.
- MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
(a) Property Update
Chair …………………… Date: 19th February 2015