FINANCE COMMITTEE

 

Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea

on Thursday 14th November 2013 at 7.30 pm

 

Present:

Councillors

I Block (Chairman)

J Chapman (Vice Chairman)

D Dixon, A Goggin, G Steady and K Yallop

 

Also in Attendance:

Councillor Olivier

Tracey Pulford- Town Clerk/RFO

 

                                               

F.101.  APOLOGIES FOR ABSENCE: Councillor Russell.

 

F.102     CONFIRMATION OF THE MINUTES OF THE MEETING HELD

ON THE 31ST October 2013:

 

The Minutes were accepted as a true record of the meeting.

 

F.103   DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

 

Members were reminded of the requirement to disclose any interest in relation to items on the agenda, when these are discussed.

 

F.104               Grant Applications:

 

The Chairman briefed members that the grants budget has £1,425.89 remaining.  At the meeting on the 31st October £250.00 was awarded to the Sailing Club, leaving £1,175.89 unallocated.

 

A grant application had been received from the Model Boat Club for life belts and bird seed.  After discussion it was agreed that no grant is offered and that the Council looks into purchasing the life belts for around the boating lake.

 

An e-mail had been circulated to all members from BrightStarz.  After discussion it was agreed that they could apply for a grant, once their group is established, next year – May/June time.

 

Recommendation: (1)No grant is offered to the Model Boat Club and that the Council looks into purchasing the life belts for around the boating lake. (2) BrightStarz could apply for a grant, once their group is established, next year – May/June time.

 

The Chairman informed members that the clerk had recently attended a meeting regarding the Essex County Council’s Community Initiatives Fund 2013-2014 Judging Panel.  At this meeting £120,000 was awarded in Grants.  A discussion then took place and it was agreed to ask Terry Hamilton if he could set aside time to look for grants  for Council projects.

 

Recommendation: Terry Hamilton is asked to set aside time to look for grants  for Council projects.

 

F.105               Standing Orders:

 

The Chairman briefed members that a new model set of Standing Orders has been published.  It was agreed that these would be looked at, and brought back to a finance meeting in the future.

 

Recommendation: The new model Standing Orders would be looked at, and brought back to a finance meeting in the future.

 

F.106   2014/2015 Budgets:

 

            The Chairman briefed members on the draft budgets circulated.  A discussion took place and the following was agreed:

MSR Budget

  • Include £1,000 for the website for Councillor Goggin.
  • Move the Die and Soil from Councillor V Chapman’s budget to the improvements budget.

Improvements Budget

  • Re-visit the mobile phones and the cost of £720.00
  • Ask Ian Taylor of TDC about the CCTV/Video which TDC have just purchased.

 

            Recommendation: The following amendments be made to the 2014/2015 budget: MSR Budget – Include £1,000 for the website for Councillor Goggin, Move the Die and Soil from Councillor V Chapman’s budget to the improvements budget.  Improvements Budget – Re-visit the mobile phones and the cost of £720.00, Ask Ian Taylor of TDC about the CCTV/Video which TDC have just purchased.

 

Property – Councillor Steady mentioned that possibility of the Council acquiring land which abuts the Bayard Recreation Ground, and the Fenn Wright have been asked to give a valuation on this piece of land, whilst they are looking at the Playcentre Building.

 

F.100   CLOSE OF MEETING:

 

There being no further business, the meeting closed at 8.37 pm.