BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Council Meeting held at The Parish Hall, Victoria Place, Brightlingsea on: Thursday 13th December 2012 at 7.30 p.m.

Present:
Councillors
K Yallop (Mayor)
I Block (Deputy Mayor)
J Chapman, V Chapman, E Edey,
A Goggin, J Russell and G Steady

136. APOLOGIES FOR ABSENCE: Councillors Aldridge, Dixon, Olivier, Russell and County Councillor Derek Robinson who is attending a Local Highways Panel Meeting.

137. TO APPROVE THE MINUTES OF THE MEETING HELD ON 15TH NOVEMBER 2012 AND CONFIRM AS A CORRECT RECORD:

The Minutes were accepted as a true record. 
 
138. MAYOR’S ANNOUNCMENTS:

Copy of the Mayor’s Announcements is annexed to the Minutes.

The Mayor briefed members on the visit from the Chairman of Essex County Council, and that they visited the Sailing Club, Skate Park and other areas of the Town.  Hopefully ECC will be able to help with grants for the Sailing Club, 4-youth and the Skate Park.

139. QUESTIONS UNDER SO 9(2): 

None Received.

140. DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

The Mayor reminded Members to declare interests when necessary.

141. TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:

The Payments and Accounts for the period ending November 2012 (as shown on the attached appendix) were proposed by Cllr Steady as follows:

General Account Cheque No’s 705437 – 705456  in the sum of £5,753.87 for payment

Bank Balances – All Accounts – in the sum of £268,674.09
Employee payments paid for the month of November were £10,957.52
Seconded by Cllr Yallop.  Agreed.

142. TO RECEIVE AND APPROVE THE MINUTES OF THE FINANCE MEETING HELD ON 29TH NOVEMBER 2012 AND TO CONFIRM THE RECOMMENDATIONS THEREIN:

Councillor Block read out the following report:

You have all had a copy of the revised estimates for the current year and the forecast for 2013/2014.  So far as this year goes, we should outturn as forecast at the beginning at the year.

I would like to once again remind all MSRs of the importance of spending their project allocations.  To date we have only spent 11K of the 36K allocated.  I will be returning to this subject at the January Council meeting, where I shall be suggesting that that part of the budget not yet committed by MSR’s will be redistributed to other projects.

Moving onto 2013/2014, despite using an inflation figure of 2%, we are again for the 4th year running able to maintain our precept at £157,934, even though all front line services i.e. MSR/Special Projects and Improvements have been kept at the same level as the previous year.  We have also reintroduced the £6,500.00 into the Jetty fund.  My thanks to the Town Clerk for all her hard work in monitoring and preparing the budgets.

I am also looking at ways and means of introducing a replacement fund for all capital equipment etc. and will discuss this with our Internal Auditor.

Due to the change in the system in Government Grants the Tax Base this year would have resulted in an increase of £20,784.00.  However, for one year only the Government have decided to ameliorate the system by giving Tendring District Council a further grant to distribute among Parish and Town Councils.  This means that this year the precept can remain un-changed, however there is no guarantee in future years the government will make a similar grant.

You are therefore requested to note the budgets for 2012/2013 and 2013/2014 and agree the proposed precept will remain at £157,934.

Councillor Block proposed the Minutes are accepted as a true record.  Seconded by Councillor J Chapman.  Agreed.

143. COUNTY COUNCILLOR ROBINSON:

County Councillor Robinson was absent from the meeting, and had submitted no report.

144.  TO RECEIVE QUESTIONS FROM THE PUBLIC:

No questions were asked, however Mr Price thanked Tracey and the staff for their hard work and for Councillors in answering all his questions.

145. TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 15TH AND 29TH NOVEMBER 2012 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor V Chapman  proposed that the recommendations in the Minutes of 15th and 29th November 2012 be agreed by Council, together with the planning decisions from TDC.  Agreed.

146. TENDRING DISTRICT LOCAL PLAN – COMMUNITY INFRASTRUCTURE REQUIREMENTS:

Councillor Steady briefed members on an e-mail that had been received and circulated to all members.

After discussion it was agreed that the Clerk would e-mail all members and that any comments would need to be received by the 19th December  so a reply can be given by the 21st December 2012.

147. SUPERFAST FIBRE OPTIC BROADBAND:

Councillor V Chapman reported that an e-mail was received on the 28th November 2012 from a local resident who was looking into ways to get the Brightlingsea community aware that if we as a town want superfast fibre optic broadband we will need to show BT that we want it.  There is a website for people to register their interest directly: http://www.superfast-openreach.co.uk/where-and-when/

Essex County Council were  also carrying out a survey to register your need for superfast broadband at: www.essex.gov.uk/ruralbroadband

They did produce some postcards ‘make the connection’, which had to be returned to TDC, Weeley.

After discussion it was agreed that a letter from the Council should be sent to the providers explaining that we need this to go ahead.  Also to contact the Business Association to help encourage businesses to make direct contact. 

148. TO RECEIVE REPORTS SUBMITTED FROM MEMBERS WITH SPECIAL  RESPONSIBILITIES:
Further to the written reports:- 

Councillor Vivien Chapman – At the Model Boat Club AGM, Bill Scales stepped down as Chairman, and the new Chai9rman is now Paul Milton.

149. TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
Further to the written reports:- 
 
Councillor J Chapman updated members on the new police timetable.
 
150. TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:

None were received.

151. TO RECEIVE THE TOWN CLERK’S REPORT: 

This report was just for information.

152. MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
(a) To approve the Part B Minutes from the Council meeting held on the 15th November  2012 and confirm as a correct record.
(b) To receive and approve the Minutes of the Staff Meeting held on the 1st November  2012 and confirm the recommendations therein.
  
Councillor V Chapman  moved the Part B Minutes from the Council meeting held on the 15th November and the Staff Minutes from the meeting held on 1st November 2012, as correct, with no discussion.  Agreed.

153. CLOSE OF MEETING:
There being no further business, the meeting closed at 8.00 p.m.
 

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Site designed and maintained by Big Red Web Design. Webmaster.