BRIGHTLINGSEA TOWN COUNCIL
Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea on Thursday 13th October 2011 at 8.10 pm
I Block (Chairman)
J Chapman (Vice Chairman)
D Dixon, A Goggin, J Russell and G Steady
Also in Attendance:
Councillors J Aldridge, L Edey, G Mann and C Olivier
Tracey Pulford – Town Clerk/RFO
F.010. APOLOGIES FOR ABSENCE: None received.
F.011. CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON THE 7th July 2011, RECEIVED BY COUNCIL ON THE 21ST JULY 2011:
The Minutes were accepted as a true record of the meeting.
F.012. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS:
Members were reminded of the requirement to disclose any interest in relation to items on the agenda, when these are discussed.
F.013. 2010/2011 END OF YEAR ACCOUNTS – EXTRNAL AUDITOR’S CERTIFICATE AND OPINION:
The Chairman briefed members that the 2010/2011 accounts had been signed off by the External Auditor.
Members all had a copy of Section 3 of the Annual Return – External auditor’s certificate and opinion, which stated that “the information in the annual return is in accordance with proper practices and no matters have come to our attention giving cause for concern that relevant legislation and regulatory requirements have not been met.”
Recommendation: 2010/2011 End of Year Accounts have been signed off by the External Auditor, and the closure advertised following the correct procedures. .
F.014. SPECIAL EXPENSES FOR 2012-2013:
All members have a copy of the Special Expenses – Background Information and Explanation of Special Expense Categories provided by Tendring District Council.
After discussion it was agreed that there is ‘no change’ to the Special Expenses.
Recommendation: TDC be informed that there is ‘no change’ to the special Expenses Function.
F.015. ENERGISE FUNDING:
All members had a copy of the e-mail from Mark Liggins detailing the income/expenditure account for the Energise Day held in 2011.
After discussion it was agreed that the Council offers them an interest free loan on the amount outstanding, on the condition that they commit to running the event again next year, and include in their targets to return the money next year (2012). Also a member of the Finance Committee sits on the Energise Committee.
Recommendation: The Council offers them an interest free loan on the amount outstanding, on the condition that they commit to running the event again next year, and include in their targets to return the money next year (2012). Also a member of the Finance Committee sits on the Energise Committee.
F.016. 2ND ROUND GRANTS PROGRAMME FOR 2011/2012:
The Chairman informed members that a total of £2,290.58 was left in the budget for the 2nd round of budgets.
6 Grant Applications had been received and decisions were made as follows:
Colne Smack Preservation Society – Grant given of £400.00
Brightlingsea Community Association – No grant is given.
Brightlingsea Horticultural Society – No grant is given, but agreed the Council would purchase the Barricade Fence, Fencing Pins, Hazard Tape and the Horticultural Society have 1st refusal on using the equipment on bank holidays etc. Also to ask them to store the equipment.
4-Youth – No grant is given as members felt they could not give out rate payers money on a building that was not owned by the organisation, also with the rumours that the building had been sold and the uncertainty of the future of the club.
Councillor Chapman declared an interest in the following item:
Brightlingsea Infant & Junior Schools Association – A grant is given of £150.0 on the cycle helmets, with the condition that they have Brightlingsea Town Council on them. No grant is given for the netball court markings, as this is not a capital project.
Councillor Steady declared an interest in the following item:
Brightlingsea Museum – A grant is given of £200.00.
Recommendation: Grants are given as follows: Colne Smack Preservation Society – £400.00, B’Sea Infant & Junior Schools Association – £150.00 and the Museum – £200.00. No Grant is given to the Community Association or 4-Youth. No grant is given to the Horticultural Society, however Brightlingsea town Council will purchase the equipment for them to use as and when necessary. No grant is given to the Infant & Junior Schools Association for the netball court markings, as this is not a capital project.
F.017. 2012 SPECIAL PROJECTS FUNDING:
The Chairman briefed members that next year is going to be a big year for certain projects, in particular the Jubilee.
After discussion it was agreed that a sum of £5-10,000 be included in the budgets for next year, for the Queen’s Diamond Jubilee.
Recommendation: A sum of £5-10,000 be included in the 2012/2013 budget for the Queen’s Diamond Jubilee.
F.018. 2011/2012 AND 2012/2013 BUDGETS:
The Chairman asked for all MSR bids to be sent to the Town Clerk asap. He then asked the Committee whether or not the Council keeps its precept at the 2011/2012 level.
After discussion it was agreed to try to keep next years precept at this years level, and increase the fees and charges by 4%.
Recommendation: The budgets are set trying to keep next years precept at this years level, and increase the fees and charges by 4%.
F.019. CLACTON BUS:
The Chairman briefed members that the Clacton Bus was running well, and asked for councils support for the next 3 months. Councillor Aldridge also stated that the figures have increased, and they looking to provide a Thursday service as well, 4 times a day, with only 2 journeys on a Saturday.
After discussion it was agreed that the councils support would be given to this service.
Post Meeting Note: A grant of £600.00 be given towards this service for 3 months.
Recommendation: The Council supports this service, and a grant of £600.00 is given towards the service for 3 months.
F.020. PROPERTY REVIEW:
Scouts Lease – Town Clerk to chase Prettys on the status of this.
Playcentre Lease – Town clerk to instruct Fenn Wright to look into this.
Brightlingsea Leisure Village – Town Clerk to chase Prettys regarding the leases that have not yet been issued.
Recommendation: Town Clerk to liaise with both Prettys Solicitors and Fenn Wright regarding the outstanding property issues.
Dates of next meetings: Wednesday 26th October at 7pm, Thursday 10th November at 7.30pm and Thursday 24th November at 7.30pm.
F.021. CLOSE OF MEETING:
There being no further business, the meeting closed at 9.40 pm.