BRIGHTLINGSEA TOWN COUNCIL
Minutes of the Council Meeting held at
The Parish Hall, Victoria Place, Brightlingsea on:
Thursday 21st September 2017 at 7.30 p.m.
I Block (Mayor)
M Barry, V Chapman, J Chapman, D Dixon,
D Ingate, M Judson, J Russell, G Steady and K Yallop
County Councillor Alan Goggin, Tracey Pulford –Town Clerk
12 Members of the public
- APOLOGIES FOR ABSENCE: Councillors J Howard and B Smith.
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 17TH AUGUST 2017 AND CONFIRM AS A CORRECT RECORD:
The Minutes were accepted as a true record.
- MAYORS ANNOUNCEMENTS:
Copy of the Mayor’s Announcements is annexed to the Minutes.
- QUESTIONS UNDER SO9(2):
- DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
- COUNTY COUNCILLOR GOGGIN:
County Councillor Goggin reported on the following:-
- Congratulated the Tendring District Councillors on the Air Show. It was a fantastic event, especially the evening firework display.
- Endorsed and backed a CIF application for the Museum.
- A meeting has been arranged at the Colne Community School to discuss the Zebra Crossing on the 28th Councillors Judson and Howard are both invited to attend.
- Attended the Local Highways Panel meeting on the 20.9.17. The agenda is with the Clerk and will be copied to all shortly. The works in hand relating to Brightlingsea are:- 1) The possibility of hunching the road from Thorrington to Brightlingsea. Meeting with an ECC engineer next week regarding this. 2) The School zebra crossing is the subject of the meeting with the school next week. 3) Quite Lanes for Mill Street, which is in validation. 4) Church Road junction is waiting for notification from the Town Council for the position of the survey strips. The Clerk reported that she has contacted Joe Hazleton with a copy of the map, and he is waiting for County Councillor Goggin to confirm that he should proceed with this request and have the surveys ordered. The Clerk said that she would forward this e-mail to County Councillor Goggin tomorrow. 5) The Bus Shelter in Church Road is in validation, and will cost £6,500.00. He mentioned that all the money has been allocated for this year financial year, and any new projects will not be included in the works programme until April 2018.
- The Tendring Highways Rangers have been to Marennes Crescent and Tudor Close to do some tidying up. He mentioned that the Rangers are part of Essex County Councils Highways Department, and are there to deal with overhanging branches, weeds etc. Councillor Russell mentioned that Steve Gove from Tendring District Council will be attending the January TDALC meeting, and if anyone wishes to hear more about the Highways Rangers, they would be more than welcome to attend. Councillor Block mentioned footpaths, especially the one behind the United Church. He asked if the Highways Rangers have been contacted about this. Councillor Steady replied that someone from Highways is coming down within 28 days to look at this footpath, following an issue about boundaries with Hopkins Homes. Councillor Yallop also mentioned the footpaths opposite the Colne Community School on the Manor. Councillor Steady mentioned that under the old management scheme these footpaths were never handed over the Essex County Council, however a firm do appear to do some maintenance, and we are trying find out who the Management Company is. The Clerk stated that the Administrative Assistant will report these footpaths to the Tendring Highways Rangers tomorrow. Councillor Steady mentioned that the Grounds Manager is carrying out an audit of who does what in the town. County Councillor Goggin said that he would be happy to sit in, if any input was needed.
- Been contacted by Councillor Dixon, who has been contacted by a local resident, about the possibility of a dedicated Ambulance Bay outside the Doctors Surgery. At the moment an ambulance is called to the Doctors Surgery around 3-4 times a month. At the Local Highways Panel meeting on Tuesday, asked if any other doctors Surgeries have a dedicated ambulance bay, to which no one could think of any. Councillor Dixon stated that he had passed this over to Councillors Judson and Smith as it was their remit, not his. He stated that this did come up a few years ago, and the council were not supportive of it. The suggestion was that an ambulance could park in York Road, near to where the doctors park, and there is also a rear exit from the surgery, which they could use. A discussion took place, and members felt that an ambulance bay was not needed.
- The Local Highways Panel, is a branch of Essex County Council, and was created to deal with items under £200,00 which needs to be done locally, with local input. Have sent over an e-mail to the clerk, which a link to the Local Highways Panel site. The site lists 15 brochures, from Road Safety Schemes to the Highway Ranger Service. If you get harassed by members of the public about road signage, signals etc. you can point them in the right direction. It does explain why things happen.
The Mayor asked if any Councillors had any questions for County Councillor Goggin.
Councillor J Chapman – As you know I deal with Welfare and Services for the Elderly. We have several people who are struggling to get equipment at the moment, due to huge waiting lists. However an article in the paper stated that there is a sickness waste, from beds to walking frames – and 180,000 care kit is dumped in a depot and it belongs to Essex County Council. Can you look into this please? It is also taking 6-8 weeks to get a hospital bed. County Councillor Goggin replied that he would look into this.
Councillor Dixon thanked County Councillor Goggin for highlighting the work that he is doing in his Division of Essex County Council on the roads, as it makes it much easier to look though all those papers.
The Clerk asked County Councillor Goggin about a pot hole/sink hole in Sydney Street. This defect was originally highlighted early July. Cones have been put round the hole, but due to the parking issue in Sydney Street, members of the public are moving the cones to get round the parked cars, exposing the hole. Essex County Council are aware but have no idea of when the hole is due to be fixed. She asked if he could look into this? County Councillor Goggin replied yes, he would look into it.
Councillor Judson asked if the £200,000 mentioned is overall or per item. County Councillor Goggin replied per item. He stated that the budget is around £390,000 per annum, and the figure of £420,000 is already allocated to jobs that have been looked at, but there is guarantee that the jobs will be completed by the end of the year. He stressed to members that as we get towards the end of the year, if there is an ‘off the shelf’ issue that would cost £5-6,000, this is a good time to get the project in, as they will be looking to spend the budget before the end of the financial year. Councillor Judson reiterated Bellfield Avenue, and the condition of the roads.
The Mayor then asked if any members of the public had any questions for County Councillor Goggin.
- The road between Thorrington Cross and Frating Kings Arms, is this earmarked to be widened? County Councillor Goggin replied that there is nothing planned at the moment. He stated that traffic is an issue in the town, but it does not start at Thorrington Crossroads.
- Can you clarify what you said about the possible widening of Church Hill. In the past it has always been taboo, maybe to keep the speed down. If you widen it, it will become more of a rat run. County Councillor Goggin replied that this does highlight an issue, there are places where speed is an issue – outside the School – Essex County Council did a survey, and it showed that there was not problem with speeding. Church Hill has the potential for vehicles colliding when they come up. There is plenty of room for cars but not two lorries or buses. Just remember that the new bus service has created another 20 odd bus journeys a day going up that hill.
The Mayor congratulated County Councillor Goggin on his promotion, at his age, to Colchester 5 Rugby Club from Brightlingsea.
County Councillor Goggin left the meeting at 8.11pm to attend the Council Meeting at St Osyth.
- TO RECEIVE AND APRROVE THE MINUTES OF THE FINANCE MEETING HELD ON THE 18TH SEPTEMBER 2017 AND TO CONFIRM THE RECOMMENDAITONS THEREIN:
Councillor Steady proposed that the Minutes were accepted as a true record, and the following recommendations be accepted:
- There would be no change in the functions on which expenditure is estimated to be incurred in the year 2018/2019.
- Fisher Jones Greenwood Solicitors be approached to see if they would be interested in taking on the Councils business, and if so, what costs would be involved.
- Brightlingsea Leisure Village – the draft letter from Fox Leisure is OK to be sent, however approval from FJG Solicitors to be sought first.
- 4th Brightlingsea Scout Group –in principle the Scouts can take on the adjacent building and the Town Council foreclose on the Army Cadets, as they have relocated to Walton. Council to use FJG Solicitors.
- Lakeside Caravan Park –accept relinquishment of present lease, offering the purchaser a new lease, terms to be agreed with our agent, subject to the improvements on site as listed. Also to ask Fox Leisure if they would be prepared to take on the lease negotiations and FJG as our Solicitors.
- Colne Smack Preservation Society – use FJG Solicitors for the renewal lease, as a matter of urgency.
- Colne Yacht Club – as the Councils budgets have already been set, the Town Council are unable to make a contribution this time.
- Ask the Grounds Manager if the new gates for the playground and churchyard had been ordered.
- The £1,000 under the MSR budget for the swimming pool is transferred to the £30,000 expenditure for the swimming pool.
- Christmas Lights be brought back to another meeting, once costings are known.
- The Town Council would put up and take down the Christmas lights in future years, and budget is set for this item, under the improvements budget, for 2018/2019.
- Proposed Youth Project YMCA – agreed in principle, subject to checks and balances, which have already been highlighted.
The Chairman mentioned that a very robust discussion took place at the finance meeting last Monday, and was pleased to report that the Annual Return has been passed from the External Auditor, with no issues. A discussion took place on the lease for the Lakeside Caravan Park.
The Minutes were then seconded by Councillor J Chapman. Agreed.
- TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
The Payments and Accounts for the period ending August 2017 (as shown on the attached appendix) were proposed by Councillor J Chapman as follows:
General Account Cheque No’s 706810 – 706830 in the sum of £7,614.65 for payment.
Bank Balances – All Accounts – in the sum of £212,943.99
Employee payments paid for the month of August were £11,950.09
Seconded by Councillor Steady. Agreed.
- TO RECEIVE QUESTIONS FROM THE PUBLIC:
These questions are annexed to the Minutes.
- TENDRING DISTRICT COUNCIL – COMMUNITY GOVERNANCE REVIEWS:-
A copy of a letter from Tendring District Council dated 22.08.17 had been circulated to all members. After discussion Councillor Russell proposed that Brightlingsea Town Council remains with 12 Councillors. This was seconded by Councillor J Chapman.
Councillor Dixon then put in an amendment and proposed that the number of Councillors should change to 10. This amendment was not seconded.
A vote was taken on the first proposal, that the number of Councillors remains unchanged at 12. This was unanimously Agreed.
- TO RECEIVE THE MINUTES OF THE PLANNING MEETINGS HELD ON 17TH AND 31ST AUGUST AND 14TH SEPTEMBER 2017 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor V Chapman proposed that the recommendations in the Minutes of 17th and 31st August and 14th September 2017 be agreed by Council, together with the planning decisions from Tendring District Council. Seconded by Councillor Ingate. Agreed.
- TO RECEIVE REPORTS SUBMITTED FROM COUNCILLORS CONTACT CO-ORDINATORS:
Councillor Steady asked Councillor Judson what have we put forward on the Local Highways Panel? Councillor Judson replied that he has put forward Bellfield Avenue and that it needs repairing. He has spoken to County Councillor Goggin on other items, but has nothing to report at this time. Councillor Steady said that it would be nice to have a written update, as it states on the report that you have “nothing to report”.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBER REPRESENTATIVES ON OUTSIDE BODIES:
Councillor Russell stated that she has some information on the Local Services Fund, which Members can take away to read. Councillor V Chapman also reported that she had given the clerk a lot of paperwork and flyers, collected at the recent EALC meeting.
- TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
Councillor Yallop reported that, at the last meeting, she attended a meeting regarding the amalgamation of Ipswich and Colchester Hospitals. She said that, following an all members briefing, she still believes that it is a good idea to bring the two hospitals together, and hopefully they will save a lot of money by doing so. Councillor J Chapman stated that she was against this idea until she went to the all members briefing meeting.
- TO RECEIVE THE TOWN CLERK’S REPORT:
Councillors J Chapman and Russell both declared an interest in the following two items:-
2.1 Agreed Carnival Association can hold its 2018 car boot sales on Bank Holiday Mondays (2nd April, 7th May, 28th May and 27th August) and two Sundays (15th July (they will move this date if Bert Stocks Funfair wishes to visit this week) and 16th September). Usual terms and conditions apply.
A discussion took place on the comments raised by the Carnival Association about the 2017 Food and Drink Festival, and it was agreed that these comments would be discussed when the meeting takes place with Council and the Food and Drink Festival Committee.
2.2 Agreed the Carnival Association can hold its Carnival on the Bayard Recreation Ground on Saturday 16th June 2018. Usual terms and conditions apply.
2.3Agreed the Colne Yacht Club can hold the Firework Display on the Town Hard on Saturday 4th November 2017. Also agreed that a meeting is arranged with the Colne Yacht Club and Councillors Smith and Ingate, to co-ordinate/discuss the planning of the event.
- MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
- To receive the Staff Minutes from the meeting held on the 14th September 2017 and confirm as a correct record
- Property Update
Councillor Russell moved, in accordance with the Public Bodies Act 1960, in order to discuss items of a sensitive nature and items which are commercially confidential, the press and public be excluded. This was seconded by Councillor Ingate. Agreed.
- TO RECEIVE THE STAFF MINUTES FROM THE MEETING HELD ON THE 14TH SEPTEMBER 2017 AND CONFIRM AS A CORRECT RECORD:
Councillor Barry proposed that the Staff Minutes be accepted as a true record, and the following recommendations be accepted:
- The guidelines are read by members, but they are not adopted as Council Guidelines, but refer Councillors to the already adopted Standing Orders.
- The contract for Mrs Gilders is renewed for a further three months.
- Terry Hamilton would provide the Staff Committee with a report and recommendation, on whether C. Reeve should continue on another 3 month contract, over the winter months.
- Date of next meeting – January 2018, after planning.
Seconded by Councillor Ingate. Agreed.
- PROPERTY UPDATE:
The Clerk informed members that:
- Sailing Club – The sale has been completed today.
- Been contacted by the Solicitors acting for the Lakeside Caravan Park, asking for a copy of the lease.
- Fisher Jones Greenwood Solicitors would be happy to take on the Councils Business.
- Fox Leisure would be happy to work for the Council on the lease renewal for the Lakeside Caravan Park.
Councillor Steady briefed members that a meeting will be arranged in the near future with Fisher Jones Greenwood Solicitors, and that he and the Mayor will attend with copies of the necessary documents. Councillor Steady also mentioned that, in the past, the council has been berated by members of the public, over the time things have taken, and also that a change of Solicitors has taken place.
The Mayor briefed members on the current situation regarding the Hard issue and the forthcoming Tribunal. A discussion took place.
- CLOSE OF MEETING:
There being no further business, the meeting closed at 20.48 p.m.
Chair …………………… Date 19th October 2017