BRIGHTLINGSEA TOWN COUNCIL
FINANCE COMMITTEE

Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea on Thursday 11th July 2013 at 7.30 pm

Present:
Councillors
I Block (Chairman)
J Chapman (Vice Chairman)
D Dixon, A Goggin (8.04pm onwards), J Russell,
G Steady and K Yallop

Also in Attendance:
Councillor G Mann (until 7.51pm)
Tracey Pulford- Town Clerk/RFO
    
F.069. APOLOGIES FOR ABSENCE: None received..

F.070   CONFIRMATIONOF THE MINUTES OF THE MEETING HELD ON THE 2ND MAY 2013, RECEIVED BY COUNCIL ON THE 16TH MAY 2013:

The Minutes were accepted as a true record of the meeting.

F.071 DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:

Members were reminded of the requirement to disclose any interest in relation to items on the agenda, when these are discussed. 

F.072 DEBTORS AT THE END OF JUNE 2013:

The Chairman  reported that at the end of June 2013 there were  8 outstanding invoices less than three months old, totalling £2,022.11 and 3 invoices older than 3 months old totalling £784.88.   

F.073  MEMBERS ALLOWANCES FOR 2013/2014:
 
As  members allowances was due to be discussed/agreed at this meeting, the following resolution was passed by members:

Brightlingsea Town Council grants it’s councillors, elected or co-opted, a General Dispensation from restrictions imposed by Section 31(1) and 31(4) of the Localism Act 2011, enabling members with beneficial interests in land within the administrative area of Brightlingsea to participate and vote on issues related to members allowances under the Local Government Finance Act 1992.

This General Dispensation shall remain in force until the next Town Council elections in May 2015.

This Dispensation is granted under section 33(2)(a) of the Localism Act 2011, on the grounds that without the dispensation each member of the Parish Council would be prohibited from participating in the business of the determination and agreeing of the members allowances.  Brightlingsea Town Council is empowered to grant this Dispensation as a Relevant Authority as defined in section 27(6)(d) of the Localism Act 2011.

This resolution was unanimously agreed.

The Chairman briefed members that Tendring district Council have confirmed that there will be an increase of 1% in members allowances when the staff get their pay award for 2013/2014.

After discussion it was agreed to keep the members allowances the same for 2013/2014, in view of current circumstances.

Recommendation: Members allowances remain the same for 2013/2014, in view of current circumstances.

F.074 UPDATE ON 2013/2014 BUDGETS INCLUDING MSR PROJECTS:

The Chairman briefed members that budgets were looking OK, and many MSR projects still remained unspent.  MSR Projects state an overall figure of £36,595.00 and at the end of June only £955 (net) has been spent.  A discussion then took place on the Clacton Bus and the outstanding issue of invoices and accounts.  It was agreed that no more expenditure would be issued for this, until this matter had been resolved.

Recommendation: No more expenditure would be issued for the Clacton bus, until the outstanding matter had been resolved.

F.075  OUTSTANDING PROJECTS:

Extension to the Changing Rooms
Councillor Steady briefed members on the current situation and that plans are going to Tendring District Council this week.

Skate Park
A report had been tabled from Councillor V chapman on the Skate Park.

After discussion it  agreed that as the workforce is stretched at the moment, Councillor Chapman should herself try to look for funding, and the money is committed before the end of the Financial Year.

Recommendation: Councillor Chapman should herself try to look for funding, and the money is committed before the end of the Financial Year.

Councillor Goggin here joined the meeting at 8..04pm

F.076  METHODS OF RAISING CAPITAL:

The Chairman briefed members that extra beach huts could be situated around the boating lake and he asked for permission to look into this further.  This was agreed.

Recommendation: Councillor Block looks into the possibility of situating more beach huts around the boating lake.

F.077  PROPERTY:

The Chairman briefed members that a meeting had taken place with an officer at Tendring District Council and the outstanding property issues now look like they will be sorted out shortly.

F.078 CLOSE OF MEETING:

There being no further business, the meeting closed at 8.25 pm.

Date of next meeting to discuss Grant forms – Thursday 8th August at 7.30 pm, after planning at 7pm.