Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea on Thursday 10th June 2010 at 8.00 pm

I Block (Chairman)
J Russell (Vice Chairman)
J Chapman, D Dixon, A Goggin and K Yallop

In Attendance:
Tracey Pulford – Town Clerk

Also in Attendance:
Councillor G Mann

F.424 Apologies: Cllr Steady.

F.425 Confirmation of the Minutes of meeting held on 6th May 2010, received by Council on the 20th May 2010:

The Minutes were agreed as a true record of the meeting.

F.426 Declaration of Personal and Prejudicial Interests:

The Chairman reminded Members to declare their personal and prejudicial interests, as and when appropriate.

F.427 End of Year Accounts and associated paperwork:

Accounts and Supporting Statements
The Chairman briefed members that the format for these accounts was approved at its meeting on the 6th May 2010.  As no changes had been made, it was proposed by Cllr Russell that these accounts be signed off at the council meeting on the 17th June 2010.

Annual Return
Section 2 – Annual governance statement
Members went through section 2 of the annual return, and agreed that the boxes are filled in as follows:
Box 1 – Yes
Box 2 – Yes
Box 3 – Yes
Box 4 – Yes
Box 5 – Yes
Box 6 – Yes
Box 7 – Yes
Box 8 – Yes
Box 9 – N/A

Internal Audit Review
Members agreed yes to questions 1-5 and also for part 2.

Risk Assessment
Members asked a few questions on the risk assessment, and agreed that this is also signed off at the Council meeting on the 17th June.

Recommendation: End of Year Accounts are signed off by the Mayor as follows:
• Accounts and Supporting Statements be signed off at the 17th June 2010 Council meeting.
• Section 2 of the Annual Return is filled out – boxes 1-8 – Yes, box 9 – N/A.
• Internal Audit Review – Yes to all questions.
• Risk Assessment is signed off.

F.428 Review of Standing Orders:

The Chairman briefed members that there is now a new model set of standing orders.  The Town Clerk and himself will compare the two sets and bring any recommendations to a further finance meeting.  Agreed.

Recommendation: The Chairman and the Town Clerk review the standing orders and bring any recommendations to a further finance meeting.
F.429 Review of Financial Regulations:

The Chairman briefed members that the financial regulations need reviewing, and any  recommendations will be brought back to a further finance meeting.

Recommendation: The financial regulations are reviewed where necessary.
F.430 Property:

The Chairman briefed members as follows:

Brightlingsea Leisure Village – Negotiations still ongoing re: rent review.
Bateman’s Tower Café – Problems with the Land Registry regarding the land.  Solicitors are making enquiries with TDC.
Lakeside Caravan Park – Will look at the lease and report back at another meeting.

Recommendation: The Chairman to look at the lease for the Lakeside Caravan  Park and report back at another meeting.

F.430 Close of Meeting: 

There being no further business, the meeting closed at 8.40 pm.