Minutes of the Meeting held at the Parish Hall, Victoria Place, Brightlingsea
on Thursday 10th August 2017 at 7.30 pm
G Steady (Chairman)
I Block (Vice Chairman)
J Chapman, D Dixon, J Howard, J Russell and B Smith
Also in Attendance:
Tracey Pulford – Town Clerk/RFO
Councillors M Barry and V Chapman
F.099 APOLOGIES FOR ABSENCE: None received.
F.100 CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON THE 8TH JUNE 2017, RECEIVED BY COUNCIL ON THE 15TH JUNE 2017:
The Minutes were accepted as a true record of the meeting,
F.101 DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
Members were reminded of the requirement to disclose any interest in relation to items on the agenda, when these are discussed.
F.102 ASSET REVIEW:
The Chairman briefed members about the amount of investment coming into the town in the future, including the Marina, Hopkins Homes, the Swimming Pool, Batemans Tower Cafe, Morgan Marina Development and the Honce Development at Lower Farm.
The Chairman reminded members of statements that he had made in the past concerning the Towns Assets, example as follows:-
“Asset Review – Update (February 2017)
The objective of the review is to ensure that charges, rents etc., reflect fair agreements. Most of the leases and licenses in place at the moment were put in place by previous administration, so we have to clarify any legal connotations when they are renewed or changed.
The next step after the review is to protect the towns assets for future generations and how they can be used for the good of all.
As a responsible authority we have to engage with our community to optimise all opportunities. As Councillors we then have to formulate policies for our staff to action.
Meetings and relevant discussions have already taken place with:-
- The Cricket Club
- The Harbour Commissioners
- The Sailing Club
- Purelake Developments (The Marina)
- Essex County Council
- Bateman’s Tower Cafe
- The Rugby Club
- Brightlingsea Leisure Village
- Tendring District Council Portfolio Holders and Officers – Western Promenade
- Brightlingsea Community Centre”
He then announced that a file has been compiled with details of the towns assets and that he was aware that a report was produced, by the then councils property consultant in 2001, but it would appear that it was never adopted by the Council, was not definite, and was only to be used as an aid-memoire, and information used to compile that report was sketchy. The information used to compile the current file has been researched in some detail and will be a working document. A spread sheet with basic information has also been produced to make it easier for information to be accessed. The compilation of the file will mean that the information is up to date and that the current Council will not be reliant on other administration/peoples documents.
Councillor Smith suggested that two additional columns are added to the spreadsheet, (1) obligations with regard to management and maintenance, and (2) potential for increased income.
Councillor Steady then proposed that the Asset file/sheet, with the above amendments, be adopted by full council and be used as a working document. Seconded by Councillor J Chapman. Agreed.
Recommendation: The Asset file/sheet, with the above amendments, be adopted by full council and be used as a working document.
F.103 LEASE/AGREEMENT UPDATE:
Sailing Club – Copy of the e-mail from the Sailing Club, together with a copy of the financial position from Fenn Wright had been circulated to all members. After discussion it was proposed by Councillor Smith that a reply be sent to Fenn Wright stating that the full amount should be collected. Seconded by Councillor Howard. Agreed.
Colne Smack Preservation Society – The lease is with the Solicitors for completion.
Lakeside Caravan Park – Town Clerk to contact Solicitors.
Brightlingsea Leisure Village – With Fox Leisure exploring options on the premium.
Harbour Commissioners Agreement – Update Required.
After the compilation of the asset file the next step will be for a review of the agencies the council use. It was agreed that this will be discussed at the next finance committee meeting.
Recommendation: (1) Fenn Wright be contacted about the full amount being collected from the Sailing Club; (2) To carry out a review of the agencies the council use, and this made an agenda item at the next finance committee meeting.
F.104 SECTION 106 SCHEMES:
A copy of the criteria for the S106 Schemes had been circulated to all Councillors.
After discussion it was agreed that members would bring forward schemes via the Town Clerk to ensure that they fit the criteria.
It was then proposed by Councillor V Chapman that an expenditure of £1,500 be allocated for Framlingham Fisheries to carry out works to the boards around the lake (as detailed in her report). The chairman mentioned that on the 8th May the finance committee had agreed that the replacement fund for the jetty would be used as a contingency fund to cover urgent items. The proposal was seconded by Councillor Howard. Agreed. Councillor V Chapman will also contact Framlingham Fisheries to find out if the boarding can be used to support the edge of the islands as it is now.
Councillor V Chapman also mentioned that the skate park will need refurbishing and it was suggested that a bid is put in to next years budget for possible S106 monies.
Recommendation: (1) Members would bring forward schemes via the Town Clerk to ensure that they fit the criteria for S106 Schemes; (2) An expenditure of £1,500, this amount to be taken from the contingency fund, be allocated for Framlingham Fisheries to carry out works to the boards around the lake (as detailed in her report).
F.105 BRIGHTLIGSEA OPEN AIR SWIMMING POOL:
The Chairman mentioned that concerns have been raised by members concerning the viability of the Town Council taking over ownership from Tendring District Council. He thinks we should all be aware of the following:-
- It is important that the Town Council has control of the asset
- To show a commitment to the action group
- Whilst a business plan is needed, it should not be the be all and end all, as who is to say that any plan would be a success and how long would it need to be in place for a judgement to be made.
Councillor Barry then briefed members on the current situation. After discussion it was agreed that progression of the asset transfer and development of a community trust status would be explored. It was further agreed that an e-mail is sent to Tendring District Council, Carlo Guglielmi, with a copy to Ian Davison and Paul Price, stating: “Please could you confirm that we are correct in the assumption that “the asset” would include everything inside of the perimeter fence and also the cafe? Could you also advise the process of the “asset transfer” or would you prefer we contact Andy White direct, and have a session with him to explain the system?”
Recommendation: Progression of the asset transfer and development of a community trust status would be explored It was further agreed that an e-mail is sent to Tendring District Council, Carlo Guglielmi, with a copy to Ian Davison and Paul Price, stating: “Please could you confirm that we are correct in the assumption that “the asset” would include everything inside of the perimeter fence and also the cafe? Could you also advise the process of the “asset transfer” or would you prefer we contact Andy White direct, and have a session with him to explain the system?”
F.106 CLOSE OF MEETING:
There being no further business, the meeting closed at 20.35 pm.
Received by Council on: 17.08.17 Approved by Committee on:
Signed by Chairman Signed by Chairman