BRIGHTLINGSEA TOWN COUNCIL

Minutes of the Online Council Meeting held on

Thursday 23rd April 2020 at 1.00pm.

Present:

Councillors

G Steady (Mayor)

J Chapman (Deputy Mayor)

M Barry, J Carr, G Chasney,

J Howard, M Judson and B Smith

In attendance:

Tracey Pulford – Town Clerk

County Councillor Goggin

1 Member of the public

163. WELCOME BY THE CHAIRMAN:

The Chairman welcomed everyone to the first ‘zoom’ meeting of Brightlingsea Town Council.

164. APOLOGIES FOR ABSENCE: Councillor Beckett

165. TO RE-CONFIRM DELEGATED POWERS TO THE TOWN CLERK:

Councillor Steady proposed to extend the delegation of Council decisions to the Clerk during any period of restricted activity declared by the Government in respect of the Covid-19 virus.  Such delegation to enable the Council to fulfil its responsibilities to its residents.  Seconded by Councillor Chapman.  Agreed.

166. TO APPROVE THE MINUTES OF THE MEETING HELD ON 20TH FEBRUARY 2020 AND CONFIRM AS A CORRECT RECORD:

Councillor Chapman proposed that the Minutes of the meeting held on the 20th February 2020 were accepted as a true record.  Seconded by Councillor Howard.  Agreed.

167. DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS: 

The Mayor reminded Members to declare interests when necessary.

168. ONLINE/INTERNET BANKING:

The Mayor informed members that the use of internet banking had been looked at before, however it had never been approved.  He said that during this time of uncertainty, it would be beneficial for the Town Council to use online/internet banking.  The Clerk informed members that she would verify all invoices for accuracy, set up the payments, and these would be authorised by Councillor Chapman, as she has an authorisation card with Barclays.  Councillor Steady then proposed that Brightlingsea Town Council uses online/internet banking, seconded by Councillor Judson.  Agreed.

169. TO RECEIVE THE FINANCIAL REPORT UPTO 31ST MARCH 2020, AND APPROVE PAYMENT OF OUTSTANDING INVOICES:

A copy of the accounts for February and March 2020 had been circulated to all members.  Councillor Steady then proposed the accounts as follows:-

February:

Revenue Account

£86,794.35

Capital Reserve Account

£68,593.86

Development Fund

£42,537.23

Making a total of:

£197,925.44

Less un-presented cheques of:

£5,301.76

Bank Balances on all Accounts :

£192,623.68

Income to date

£399,561.43

Expenditure to date

£393,314.39

Employee payments paid for February

£13,342.04

Payments taken direct from the bank account in February –12 payments totalling

£15,987.00

Debtors as at 28th February 2020 –

41 payments less than 3 months old totalling

£14,707.18

1 payment older than 3 months old totalling

£570.00

March:

Revenue Account

£55,821.07

Capital Reserve Account

£68,593.86

Development Fund

£42,548.07

Making a total of:

£166,963.00

Less un-presented cheques of:

£609.96

Bank Balances on all Accounts :

£166,353.04

Income to date

£401,530.77

Expenditure to date

£421,554.37

Employee payments paid for March

£13,396.08

Payments taken direct from the bank account in March –32 payments totalling

£16,671.65

Debtors as at 31st March 2020 –

50 payments less than 3 months old totalling

£18,513.74

1 payment older than 3 months old totalling

£570.00

From the Revenue Account the following cheques and internet payments were made during March 2020:-

Cheque No’s 707528 – 707532  in the sum of £1,243.42,

20 on-line internet payments in the sum of £10,324.91.

A further 9 on-line internet payments are due for payment during April 2020,  in the sum of £2,262.98, and these have been authorised for payment.

The accounts were seconded by Councillor Carr.  Agreed.

170. TO RECEIVE THE MINUTES OF THE PLANNING MEETING HELD ON 19TH FEBRUARY AND 5TH MARCH 2020 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:

Councillor Smith proposed that the recommendations in the Minutes of 19th February and 5th March 2020 be agreed by Council, together with the planning decisions from Tendring District Council.  Seconded by Councillor Chapman.  Agreed

Councillor Smith then mentioned the appeal, which had been dismissed on the grounds of flooding, for the proposed development at 21 Waterside. 

Councillor Smith then proposed that future planning meetings are held by ‘Zoom’, so the applications can be discussed in the timeframe allowed by Tendring District Council.  Seconded by Councillor Steady.  Agreed.

171. COUNCIL UPDATE:

Copy of the Council Update including updates from Councillors Chapman, Carr, Howard, Steady and the Town Clerk, together with an update from County Councillor Goggin had been circulated to all members.

Covid-19 Update: Councillor Chapman updated that the plan is to only continue with the volunteer prescription delivery service up to the 3 month closure period, and only for those people who are isolating for 12 weeks.   She added that one day last week they went to collect 12-15 prescriptions from Boots, only to be handed 64 prescriptions to deliver.  Those people Boots know are vulnerable, are now having their prescriptions added for the council volunteers to deliver. 

Councillor Howard gave her thanks to Jayne and all the volunteers for all their help in the delivery service, and to Tracey and Julie in taking the phone calls etc., and to everyone involved.

Legal Update: The Mayor briefed members on the update from the Town Clerk, that “there is no requirement for a Parish or Town Council to hold an annual meeting in May 2020, the current appointment of the Chairman can carry on until the Annual Meeting in May 2021, unless the council elects a new Chairman at an earlier meeting”.  He stated that at the meeting in May, committees etc. would be re-confirmed for the year.  Councillor Judson asked how this fits in with Standing Orders.  The Mayor replied that it overrides Standing Orders, Councillor Judson replied that he does not agree with this.

Councillor Barry asked about the potential co-options and whether this was to be deferred until face to meetings can be held.  He also mentioned that he had had a conversation with Councillor Beckett who advised that he would be happy for someone else to be elected as Chairman of the Finance Committee, as his work commitments have taken over at the moment.  Councillor Carr mentioned that had indicated a desire to step up further onto the Finance Committee, and he would be happy to become Chairman of that Committee.  The Mayor replied  to the question of co-options, and said that a meeting could possibly be held in the near future, depending on the lock-down decision, so long as social distancing still took place. 

Councillor Smith made reference to Zoom meetings, and that members of the public may not wish to take part in such a meeting.  He then suggested that for the May meeting, something is put onto the web-site stating ‘if any members of the public wish to ask a question for this meeting, they can do so by e-mail, letter or phone etc.’  He said that the Council must not be seen to shut out the public, to its meetings.

Councillor Judson asked if he could be reselected as CCC for Transport and Highways, with Councillor Beckett.  The Mayor replied that he will liaising with Councillor Beckett in the near future, and will clarify the up to date situation.

Councillor Chapman also mentioned the support given by County Councillor Goggin, who has been helping with the delivery/collection of food hampers etc.

Councillor Howard asked about the time limit of Zoom meetings, and that our County Councillor should be included in every full council ‘zoom’ meeting.  The Town Clerk did clarify that County Councillor Goggin was invited, and joined, the meeting and had submitted a written report, covered under ‘Council update’.  Councillor Howard also mentioned co-options, and that she believes that there is no legal requirement to hold face to face meetings.  Councillor Smith said that he would not be supportive of not holding a face to face meeting to decide on the co-option candidates.

Property Update: The Mayor informed members that the lease has been agreed by both parties on the Leisure Village, and once the lease has been received by post, it will be signed by the Mayor and Deputy Mayor.

Lido: Councillor Barry gave an update on the Lido and stated that it would probably not be opening this year, depending how long the lock-down lasts for.  He briefed on the insurance claims, following the floods in February, and stated that, with the current situation, the Manager has been furloughed until the end of June 2020.  He mentioned that discussions had taken place with Tendring District Council, including the moving of the beach huts.  Councillor Chapman mentioned that she had been contacted by the 16th Air Assault Brigade, who have said that now they are unable to go on exercise, they have been told to work with the public and help anyone affected by closure/storm damage etc.  One thought is the moving of the beach huts on the Western Promenade.  A discussion took place.  It was then agreed that Councillor Barry would contact Mike Carran at Tendring District Council to ask if (1) all the beach hut disclaimers have been returned; (2) if the 16th Air Assault Brigade could help with the removal of the huts, and move them to a safe area, so they are away from Town Council land.

Lakeside Caravan Park: Councillor Howard mentioned the Lakeside Caravan Park.  She advised that the floods did not hit their newly refurbished utility room, but did destroy all their electricity hook-up points.  She also mentioned that they have asked for a ‘rent break’ during these times, and that the Clerk is liaising with Fenn Wright regarding this. 

The Mayor asked members if they had any questions for County Councillor Goggin and his report.  No questions were asked.    He then asked County Councillor Goggin if he had anything to add to his report.  County Councillor Goggin replied that the Town Council needs to decide on the next steps for the Spring Road/Church Road junction.  The Clerk said she would ‘dig out’ the paperwork so this could be revisited. 

The Mayor briefed members that Statement No. 3 is due to be put on the web-site today, with a copy going in the next edition of the Brightlingsea and Wivenhoe Chronicle. 

Consultation on Bradwell B: Councillor Barry mentioned the Bradwell B consultation, and asked if the Council could make representation stating that it is inappropriate for them to conduct the consultation on something this important, in this manner, at this time. The Mayor said that the Council would make representation to Sir Bernard Jenkin MP, and to Bradwell to this effect. 

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© Brightlingsea Town Council 2011 – .
Site designed and maintained by Big Red Web Design. Webmaster.