BRIGHTLINGSEA TOWN COUNCIL
Minutes of the Council Meeting held at
The Parish Hall, Victoria Place, Brightlingsea on:
Thursday 20th June 2019 at 7.30 p.m.
G Steady (Mayor)
J Chapman (Deputy Mayor)
M Beckett, I Block, J Carr,
G Chasney, J Howard, M Judson and C MacGregor
Julie Crittenden – Administration AssistantTracey Pulford –Town Clerk
County Councillor Alan Goggin
9 Members of the public.
- APOLOGIES FOR ABSENCE: Councillors Barry and Smith.
- TO APPROVE THE MINUTES OF THE MEETING HELD ON 16TH MAY 2019 AND CONFIRM AS A CORRECT RECORD:
Councillor Chapman proposed that the Minutes of the meeting held on the 16th May 2019 were accepted as a true record. Seconded by Councillor Carr. Agreed.
- MAYORS ANNOUNCMENTS:
The Mayor informed members that at the meeting held this afternoon at the Junior and Infant School, Councillor Beckett was also in attendance. He then reminded members of the Mayor of Sandwich visit taking place tomorrow at 12 noon.
- DECLARATION OF DISCLOSABLE PECUNIARY INTERESTS:
The Mayor reminded Members to declare interests when necessary.
- REPORT FROM COUNTY COUNCILLOR GOGGIN:
The Mayor briefed members that he has been looking at how we approach County Council issues, and feels that we need a co-ordinated approach between the three strands of local government:- Essex County Council, Tendring District Council and Brightlingsea Council, therefore we might be able to tap into some funding streams, and some services from all three, but we need a plan to understand what all three offer. In the packs of papers we have included information on Highways, and copies of e-mails which have been circulated, and terms of reference on the Local Highways panel. He then mentioned that he will be siting on the Highways Panel, as a representative of Tendring District Council. He also reiterated that various items can be reported direct on the Essex County Council web-site, or if you have no internet access, come into the office and they will report any issues for you. He said lets make people aware that Brightlingsea is here.
County Councillor Goggin briefed on the following:-
- He thanked the Clerk for sending out the new Local Highways Panel Terms of Reference, and mentioned that there is a problem with the budget. Essex County Council put in a sum of £100,000 last year on the assumption that Tendring District Council would match it with a further £100,000. This has not happened, and apparently £50,000 from Tendring has not been paid from the year before. At the moment it means that the LHP budget is halved and £200,000 is not earmarked.
- The project for Mill Street re HGV signs needs further investigation. The Mayor asked Councillors Beckett and Judson to look into this.
- The Church Road bus stop has been put to one side.
- The School zebra crossing has been put to one side.
- Bateman Road/Red Barn Road pedestrian island, is earmarked for Q2, and should be completed before Christmas.
Councillor MacGregor asked that if there is no likelihood of a zebra crossing, are there avenues we could pursue i.e. extend the zig-zag lines outside the Secondary School, as it is becoming very dangerous to drive past, and this is an accident waiting to happen. County Councillor Goggin replied that due to the chaos, there are no accidents. He said that the Council could ask for the camera car to come down. The Mayor asked Councillors Beckett and Judson to come up with a policy on how we approach Essex County Council.
The Mayor then asked if any members of the public had any questions for County Councillor Goggin.
Q1) There is a new alliance with parking right across East Anglia – Cambridge, Norfolk, Suffolk, Essex, who are forming an alliance. North East Essex Colchester, who are part of our North East Essex Partnership, are going to lead this for funding from the Government. I would like information about this, as it could affect Brightlingsea and it might not be right for us. County Councillor Goggin agreed to look into this.
Q2) In a recent financial report, it states that First Site and Arriva are withdrawing from public transport. Does Essex County Council have any information on this? County Councillor Goggin replied that he does not have any information, but will find out.
County Councillor Goggin then informed members of the pathways initiative. He stated that he has sent out the reporting process, and each County Councillor has five projects to put forward for pathways. He is therefore looking at Brightlingsea Town Council to come back and state which paths they would like looked at. Councillor MacGregor asked about the lower end of Chapel Road and that the pavements are in a dreadful state. County Councillor Goggin stated that this came up at a meeting before, and has been inspected, however the engineer stated that this path is not that bad. Councillor Beckett asked if Chapel Road could be looked at again. County Councillor Goggin replied yes. Councillor Carr mentioned the uneven surface at the bus stop outside Victoria Place. County Councillor Goggin replied that he needs the details for this pathway initiative within one month.
At the last meeting County Councillor Goggin was asked about the following:-
- Charging for electricity – a report has been submitted on this.
- £420m from Central Government – he confirmed that of the £420m from Central Government, Essex County Council received £10.7m on top of the £3.4m they spent, and another £2.5m
- Colchester Parking Partnership – if you have a dropped kerb outside your house you can request a white H bar, but you will have to pay for it. To repaint the H bar it will cost £80.00, to go through the process of installing an H bar will cost £120.00.
- Had a couple of meetings about the Library. I was asked at the last meeting what interest had been shown in the survey, and I replied that it was the Community Centre. He stated that the Community Centre have expressed an interest in working with Essex County Council but have not expressed an interest in taking over the library in New Street. Following the consultation, a response is expected in July, however if Brightlingsea Town Council wishes to express an interest in looking after and taking on the library – the door is still open.
- Street lights – this has now been completed.
- Bellfield Avenue – passed this back to Councillor Judson.
- Request from Councillor Howard to look at the cycle path on the B1029.
- Been in discussion with a local resident regarding overhanging trees from the Primary School.
- Roadwork’s in Red Barn Road, where the traffic lights were stuck on red – have asked about this, apparently it was human error.
County Councillor Goggin then gave his apologies for the next Town Council meeting.
Councillor J Chapman spoke about the Library and sated that she had asked the question at the last meeting if anyone had registered an interest. She stated that the Town Council had chosen not to register an interest as they felt it gave Essex County Council the excuse to close this library as someone else would take it on. There was, however, some confusion on whether or not it was the building the Community Centre were interested in, it was only the register of interest to help to run a library. We are hoping that the Community Centre withdraw their interest, as if nobody registers an interest it has to go back to another consultation, and this will buy us another year. She reiterated that the Town Council will not be registering an interest.
- TO RECEIVE AND APPROVE THE RECOMMENDATIONS OF THOSE MEMBERS EXAMINING THE ACCOUNTS FOR THE CURRENT PERIOD:
Due to unforeseen circumstances it has not been possible to prepare the end of April and May 2019 Statement. This will be presented at the next Council Meeting.
Councillor Judson then proposed the following cheques which were drawn as follows:
General Account – Cheques No 707342 – 707377 the sum of £43,151.01.
Seconded by Councillor Howard. Agreed.
Councillor Chapman asked about the works on the lido, and how much has been spent. The Mayor replied that grants have been received for £46,000 for the plant room and £16,000 for the cafe to cover this work.
- TO RECEIVE QUESTIONS FROM THE PUBLIC:
These questions are annexed to the Minutes.
County Councillor Goggin left the meeting to attend the Council Meeting at St Osyth.
- CLEAN STREET INITIATIVE:
The Mayor briefed members that he had spoken to the litter pickers, and the most difficult items of litter to pick up are cigarette buts. He would like to, in conjunction with the Business Association, come up with a policy that businesses sweep up outside their premises, on a daily basis. Councillor Carr suggested a public awareness initiative ‘keep Brightlingsea beautiful’. Councillor Chapman mentioned that she and the Grounds Manager had met with an officer of Tendring District Council under Regeneration, and they had seen the problem with the weeds. They suggested that a joint letter could be sent from Tendring District Council and Brightlingsea Town Council asking businesses to pull the weeds up outside their shop, and that Veolia will come along and sweep them up. With the Business Association, Tendring District Council, Brightlingsea Town Council and In Bloom a joint letter or article in the Chronicle could be released asking if everyone to cleaned up outside their property, the town would look a whole lot better. Agreed.
- TERMS OF REFERENCE – CCC’S AND COMMITTEES:
The Mayor thanked those Councillors who had provided ‘terms of reference’ for their CCC/committee. He suggested that this is a ‘work in progress’ document and is added to, as and when. Councillor Carr proposed that the Terms of Reference are accepted. Seconded by Councillor Howard. Agreed.
- TO RECEIVE THE MINUTES OF THE PLANNING MEETING HELD ON 23RD MAY 2019 AND TO NOTE PLANNING DECISIONS OF TENDRING DISTRICT COUNCIL:
Councillor Chapman proposed that the recommendations in the Minutes of 23rd May 2019 be agreed by Council, together with the planning decisions from TDC. Seconded by Councillor Howard. Agreed.
- TO RECEIVE REPORTS SUBMITTED FROM COUNCILLOR CONTACTS AND CO-ORDINATORS::
Councillor Steady – Held discussions with a local resident, Suzie Jenkins, and have forwarded to all Councillors details of her proposal. He then proposed that the Council engages Suzie as a ‘consultant’ on environmental issues and brings forward an environmental policy. Seconded by Councillor Judson. Agreed.
Councillor Chapman briefed members that the new fountain has arrived and it is planned to be fitted next Monday. The plan, at the moment, is to revamp the whole of the town centre, subject to funding.
- TO RECEIVE REPORTS SUBMITTED FROM MEMBERREPRESENTATIVES ON OUTSIDE BODIES:
Councillor Chapman briefed members that Coffee with Cops was held on Tuesday, where they gave an update on crowds of youths. 10 have been served with an ABC (acceptable behaviour contract), with two more due to be served. Most of the parents are on board, and a lot of the children have had their bikes confiscated. Two are from Colchester, and have been banned from Brightlingsea, however we have CCTV footage of them in the town, so it is now going up a stage to a legal process. The Colne School are in the process of identifying another group of youths. The next stage after ABC’s is a criminal behaviour order, but this can only be issued over a period of time. Councillor Howard mentioned that the police will be visiting the Drop In Centre on a Monday evening, and Chantelle from the Drop In Centre will be having a walk-out to talk to some of the youths on the street.
- TO RECEIVE REPORTS SUBMITTED FROM DISTRICT COUNCILLORS:
Nothing further to add.
- TO RECEIVE THE TOWN CLERKS REPORT AND DETERMINE ACTIONS REQUESTED:
Councillor MacGregor declared an interest in the following item:-
2.1 After discussion it was agreed that HopeFest could use Hurst Green for its event on 28th September 2019, subject to usual terms and conditions, however the music must finish earlier that 11pm, no later than 9pm. It was also agreed that a meeting would be arranged, with some urgency, with Councillor Steady and the organisers to discuss this further.
Councillor Steady moved, in accordance with the Public Bodies (Admission to Meetings) Act 1960, in order to discuss items of a sensitive nature and items which are commercially confidential, the press and public be excluded. This was seconded by Councillor Chapman. Agreed.
- MOTION TO EXCLUDE THE PUBLIC IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 – To discuss the following:
- Property Update
- PROPERTY UPDATE:
Councillor Steady gave an update on the following:-
Scout Lease – The Army Cadets relinquished their lease on the building last year, and the Scouts wish to take over this building. This is with our Solicitors at the moment.
Brightlingsea Leisure Village – A Section 25 Notice has been served and we are still waiting for a reply.
Councillor Beckett declared an interest in the Harbour Commissioners, and Councillors Carr and Chasney declared an interest in the Colne Yacht Club.
A letter from the Brightlingsea Harbour Commissioners dated 12th June 2019 and the Colne Yacht Club dated 27th March 2019 had been circulated to all members.
After discussion it was agreed that:
- Colne Yacht Club – It was proposed by Councillor Beckett, Seconded by Councillor Chapman that the view of the Council, at this moment of time, is that the Council is not minded to sell the boat park, as it is viewed as an integral part of the Hard and the surrounds.
- Harbour Commissioners – It was proposed by Councillor Chapman that the Council continues with the draft agreement, and that further negotiations are dealt with by a sub-committee consisting of Councillors Steady as Mayor, Councillor Carr and Councillor Block as Chairman of the Finance and Property Committee. Seconded by Councillor Beckett.
- CLOSE OF MEETING:
There being no further business, the meeting closed at 20.59 p.m.
Date 18th July 2019